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HomeMy WebLinkAbout02-12-2009 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission February 12,2009 Iowa City Airport Terminal—5:45 PM Members Present: Greg Farris, Howard Horan, Randy Hartwig, Janelle Rettig,John Staley Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes,Harrel Timmons,Phillip Woolford, Carl Richey, Minnetta Gardinier,Peggy Slaughter, Rick Mascari,Ron Duffe, Justin Fishbaugh RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: The meeting was called to order at 5:46 P.M. APPROVAL OF MINUTES FROM THE JANUARY 8 AND FEBRUARY 5,2009 MEETINGS: Farris asked if anyone had any comments on the submitted minutes for the January 8 meeting. Staley approved the January 8,2009 minutes as submitted,seconded by Hartwig. Carded 5-0. Farris then asked about the February 5 minutes. Staley and Rettig both noted that they were not at this meeting and therefore recused themselves from discussion and vote. Hartwig moved to approve the minutes of the February 5,2009 meeting as submitted, seconded by Farris. Carried 3-0; Staley and Rettig abstaining. PUBLIC DISCUSSION: Rick Mascari spoke briefly to the Commission,thanking the Members for their service. He thanked Hartwig for his years as a Commissioner. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—University of Iowa Aircare Facility—Staley recused himself as a Commissioner and spoke as an employee of the 1 Iowa City Airport Commission February 12,2009 Page 2 of 6 University of Iowa Hospitals and Clinics. Peggy Slaughter addressed the Commission, stating that the designer has talked to her about additional information. Staley noted that they have had one estimate from Shive Hattery. This prompted some changes to be made,and they have resubmitted this to Shive Hattery for another estimate. Staley noted that they hope to have this new estimate within a week or so. Once they have this new estimate, Staley noted that they would be submitting this to the City to indicate their "intent to purchase and construct." Hartwig asked what the timeline is for this project. Staley responded that they hope to have it done by January of 2011. Slaughter continued,updating the Commission on the interested party that she has been working with. She also spoke about property currently listed adjacent to Lot 17, and she passed info around to the Members. Slaughter continued, discussing what types of businesses are currently in this area, and what types of possibilities they can now market for this area. The discussion continued, with Members and Slaughter discussing the possibilities for development. FAA/IDOT Projects—AECOM—Farris noted that David Hughes is currently in Alaska. Farris stated that he did not have any updates, and Tharp stated that he also had not received any updates on projects. i. Runway 7/25—Tharp continued,noting that the biggest issue is the 7/25 and 12/30,and he asked if Farris wanted to talk about the discussion they had recently on this issue. Farris stated that Hughes was able to show them that this project will be three parts, which are the 12/30 rehab,the intersection, and then the 7/25. Tharp noted that Hughes' estimate for closure was three to four weeks for the "red area," three to four for the "blue area," and five to six weeks for the "yellow area" Tharp responded to questions about the funding of this project. He explained the various funding streams anticipated. Rick Mascari spoke to the Members about the closures, and asked if they had looked at other alternates to this. He suggested a two-phase approach and asked if the Commission would consider something like this. Mascari also suggested using a shorter runway or the reopening of 18/36. Members continued to discuss the runway projects, debating safety issues and other alternatives to closing runways. Rettig asked if they could send a letter requesting other options,and Tharp noted that they could do this. He stated that they could also talk to the FAA about what they would be comfortable allowing. Mascari also spoke to the ASOS equipment and runway closures. Farris noted that the runways may be closed during this period,but the Airport will remain open for helicopter traffic. He agreed that they could look at other options,but that safety is a major concern. Mascari asked again that the Airport look at every possibility for keeping the runway open during the construction period. 2 Iowa City Airport Commission February 12,2009 Page 3 of 6 The discussion turned to the possibility of rental reimbursements for hangars during a shutdown period. Rettig stated that if the hangars are being used for something other than storage of aircraft being used currently,that this would be another matter. An audience member also spoke to the Commission Members regarding possible hangar rental reimbursements, stating that this would only apply to those who would have to leave the airfield and store their planes elsewhere in order to keep flying. Farris noted that they will discuss this issue further, and he reiterated the "red, blue,yellow"plan that has been discussed so far. Members then began talking about what might happen if another wet spring occurs. This led to a discussion of how flexible they can be in completing this project. ii. South Aviation Development Study—Tharp stated that he is not sure of the status of this. It is most likely still with the FAA, according to Tharp and Farris. The final report is to be back yet this month. iii. 2008 Pavement Rehab(North Taxilanes)—Tharp stated that there is one touch-up on this project-a soft spot in the pavement. Hartwig stated that they should look into the heaving of pavement in this area before it becomes too big of a problem. iv. Obstruction Mitigation—Farris noted that he does not have an update on this. Dulek stated that she has an update. She noted that Hughes wanted to close out the United hangar demolition,but the contractor has not provided the necessary paperwork. After several months of no response,Hughes asked Dulek to send a letter. v. Building H—University of Iowa Hangar Expansion—Farris noted that bids came back. Tharp stated they had nine overall. He briefed Members on this, and stated that he is proposing that the $10,000 fence budget be used toward the gap on the over-budget amount. Tharp responded to Members' questions regarding this project, explaining some of the work that will be done in-house instead. Rettig asked for further clarification from Tharp,to which he responded. 1. Consider Resolution#A09-2 Accepting Bids and Awarding Contract for the Building H-University of Iowa Hangar Expansion With Deduct Alternates -Rettig moved to Consider Resolution#A09-2,Accepting Bids and Awarding Contract for the Building H-University of Iowa Hangar Expansion With Deduct Alternates; seconded by Horan. Carried 5-0. vi. Corporate Hangar L—Rettig asked where this item was in relation to the CIP plan,Tharp responded that this was in the FY2011 budget year. Rettig asked about the money in the current plan and 3 Iowa City Airport Commission February 12, 2009 Page 4 of 6 if they could apply for the hangar under the upcoming program that Tharp has given copies of the email. Farris responded that they have$100,000 in the budget policy which they could use for FY10. b. Airport"Operations;" Strategic Plan-Implementation; Budget;Management— Farris noted that he has been at several City Council meetings recently, and he shared with Members that the Council is looking to make cuts in several areas. He noted that the Airport budget was presented at $130,000 for operations. After a review,he stated that the Council opted to drop this to $120,000. Members briefly discussed this,noting that they can make the necessary adjustments. Rettig spoke to the local match amount for the hangar project, asking which fiscal year it is in. Farris and Tharp responded to questions and concerns from Members. The discussion continued,with Members talking about ways for the Airport to become more self-sufficient in coming years. Farris noted that he also presented the Airport's Annual Report to the Council recently. Rettig asked if the Commission could get copies of this final report. Tharp noted that he would do that. The conversation turned to upcoming grant opportunities and how the Airport should approach these. The budget was discussed next. Rettig asked how they plan to handle Jet Air now doing the Airport's maintenance. She noted that it is under"Snow and Ice Removal" currently. She suggested they talk with Finance downtown on the best way to handle this account in the future. Tharp stated that he would do that. Tharp added that the door on the University's hangar is having a problem, and that someone is coming out this week to give an estimate. Hartwig asked where the traffic-pattern change notification is currently. Tharp noted that mailings go out next week, and that he has several things in the works. c. Airport Commission Terms - Farris noted that Tuesday's Council meeting addressed the change in the Airport Commission terms. Rettig asked for some clarification on this, stating that four years is probably a better term. Dulek addressed how this would work, giving the Members the best scenario for making this change. Rettig stated that she believes they should hold off for a year before doing this. An audience member added that having shorter terms allows for added viewpoints on the Commission. Members briefly discussed this, agreeing that having the change to a 4-year term go into effect March 1, 2010 rather than March 1, 2009 would be better. Rettig noted that at the next meeting they would need to elect new officers. She asked if the Members are still interested in going back to the "old school" way of doing this,rotating through Members. Horan stated that he was thinking of nominating Rettig for Chair. Members continued to discuss this,with Staley noting that he would not have the time to serve as Chair. 4 Iowa City Airport Commission February 12, 2009 Page 5 of 6 d. FBO Staff Report- Woolford addressed the Commission. He noted that they have created a spreadsheet to help them in tracking the maintenance and cleaning of the Airport. He reviewed some of the areas they have been working on and cleaning up. He noted several problem areas that will need some attention. Other than that,he stated that things were going fairly well overall. e. Subcommittees' Reports—Tharp noted that he spoke to Jeff Davidson recently, and that he should have some time soon to help the Strategic Planning subcommittee. Farris noted that the viewing area subcommittee has not met recently. f. Commission Members' Reports—Hartwig noted this is his last meeting,and he commented on all that has occurred during his tenure. He added that it is very encouraging,all that has transpired, and that none of this would have happened without the City's support. Hartwig added that he is very appreciative of the current Commission's work the past few years, and that he looks forward to staying involved and helping out as he can. Those in attendance applauded Hartwig's comments. Rettig added that she is honored to have served on the Commission with Hartwig. She added that Farris set up a Facebook page for the Airport, and she suggested getting this out there more. She suggested they also use Twitter to get special alerts out to people. Horan added his thanks to Hartwig, stating that he has had a stabling effect on the Commission. Staley added his thanks as well. He noted that during Hartwig's three-year tenure as Chair a lot of change occurred. Farris agreed with Staley, noting that during Hartwig's Chair things were a bit tough at times. He thanked Hartwig for his work. g. Staff Report—Tharp noted that the Iowa Public Airports' Association'Day on the Hill' is slated for Wednesday, February 25. He noted that two Members could also attend, if interested. Tharp thanked Hartwig, as well,noting that it was a pleasure to work with him. SET NEXT REGULAR MEETING FOR: March 12, 2009 at 7:00 P.M. Rettig moved to set the March 12,2009 meeting for 7:00 P.M.,seconded by Horan. Carried 5-0. ADJOURN: The meeting adjourned at 7:44 P.M. 3/f9/oT CHAIRPERSON DATE 5 Iowa City Airport Commission February 12,2009 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Dates) TERM 1/8 2/5 2/12 3/12 NAME EXP. Greg Farris 3/1/13 X X X Randy Hartwig 3/1/09 X X X Howard Horan 3/1/14 X X X Janette Rettig 3/1/12 X O/E X John Staley 3/1/10 X O/E X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting -- = Not a Member 6