HomeMy WebLinkAbout04-14-2009 Airport Commission Meeting Minutes MINUTES FINAL
Iowa City Airport Commission
April 14,2009
Iowa City Airport Terminal—6:00 PM
Members Present: Greg Farris, Minnetta Gardinier, Janelle Rettig
Staff Present: Sue Dulek,Michael Tharp
Others Present: David Hughes (via speakerphone)
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM:
The meeting was called to order at 6:05PM
ITEMS FOR DISCUSSION/ACTION:
1. Public Hearing for the plans, specifications, form of contract, and estimate
of cost for the Reconstruct 7-25 (phase 2) and Reconstruct 12-30 —
Chairperson Rettig opened the public hearing. Tharp briefed members on
the project, noting that the project called for 150 calendar days to complete
and the runway intersection work was given 28 days to complete. Tharp
also noted the engineers estimate for the total project costs was just under
$4.8 million dollars. Tharp stated that the Runway 7-25 and 12-30 portion
of the project was funded with normal AIP grant money, and the remainder
of 12-30 was funded by economic recovery money. Members asked Tharp
questions and Tharp responded. Gardinier asked about the time period of
construction for the intersection. Tharp noted that the contract called for a
runway to be open during Oshkosh week and Sertoma Weekend. Rettig
clarified the dates to be July 24-August 3, and August 29-30. Gardinier
asked about when the intersection work would occur. Tharp responded that
the contract didn't specify when the intersection had to be done, but the way
it is written should necessitate the intersection work be one of the first
things done. Gardinier asked how early construction could begin. Tharp
responded that it could begin following acceptance of bids, but that once the
bids are opened, the Airport is really on FAA timetables while it waits for the
necessary grants to be written. Dulek addressed changes to the plans and
specs with members. Rettig asked about the amounts reflected in the
liquidated damages section. Dulek noted they included the fuel flowage
fees, hangar rents, and costs associated with
Iowa City Airport Commission
April 14, 2009
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agreements with Jet Air and the University of Iowa which could be
impacted. Rettig closed the public hearing.
2. Consider a resolution approving the plans, specifications, form of contract,
and estimate of cost for the Reconstruct 7-25 (phase 2) and Reconstruct
12-30 Farris moved and Rettig seconded motion to consider
resolution A09-06 to approve the plans , specifications, form of contract,
and estimate of cost for the Reconstruct 7-25 (phase 2) and Reconstruct
12-30. Tharp noted that they currently planned the bid opening on April
29th, which is a day after the state let bids with several economic recovery
funded projects. Tharp noted that there were a couple minor projects in the
area, but after discussions with the engineers there was no directly tangible
benefit to moving the opening in front of that letting. Members spoke with
David Hughes via speaker phone regarding the Airport Commission acting
on the bids planned for the regular meeting on May 21. Members asked
Hughes if there was any benefit or gains in the timetable to meeting earlier
to award the contract. Hughes commented that following the bid opening
they needed to wait for FAA to issue the necessary grants, and because of
the time requirements for the stimulus funds, FAA was working with the
airport to plan for commission action near that regular meeting date.
Chairperson Rettig called the question, motion approved 3-0.
ADJOURN: The meeting adjourned at 6:46 PM.
Pit 044(
CHAIRPERSON DATE
Iowa City Airport Commission
April 14,2009
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Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dates)
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16
NAME EXP.
Greg Farris 3/1/13 X X X X X X
Minnetta 3/1/15 — -- — X X X
Gardinier
Howard Horan 3/1/14 X X X X X O/E
Janelle Rettig 3/1/12 X O/E X X X X
John Staley 3/1/10 X O/E X X O/E O/E
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
— = Not a Member