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HomeMy WebLinkAbout05-21-2009 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission May 21,2009 Iowa City Airport Terminal—6:00 PM Members Present: Greg Farris,Howard Horan, Janelle Rettig,John Staley Members Absent: Minnetta Gardinier Staff Present: Sue Dulek,Michael Tharp Others Present: Jay Honeck,Rex Brandstatter,John Yeomans,Peggy Slaughter, Harrel Timmons,Toby Myers, Larry Bell RECOMMENDATIONS TO COUNCIL: DETERMINE QUORUM: Chairperson Rettig called the meeting to order at 6:01 P.M. APPROVAL OF MINUTES FROM THE APRIL 16 AND MAY 6,2009 MEETINGS: Horan noted that on the attendance sheet, it shows that he was not in attendance at two April meetings. He stated that he does not remember missing any meetings. Rettig noted that Tharp would look into this. Staley moved to accept the minutes of the April 16, 2009 meeting as submitted. Farris seconded the motion. Carried 4-0. Rettig asked if anyone had any corrections to the May 6 minutes. Farris moved to accept the minutes of the May 6,2009 meeting as submitted. Staley seconded the motion. Carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park/U of I Aircare Facility-Tharp stated that he has not received any updates from Peggy Slaughter on this. Dulek noted that they should table this item until later in the discussion as Slaughter is expected to attend this evening. Farris moved to table item 4.a.until later in the agenda. Staley seconded the motion. Carried 4-0. 1 Iowa City Airport Commission May 21,2009 Page 2 of 7 b. Gilbert Street Land Parcel- 1. Public Hearing-Rettig called the public hearing to order. Rex Brandstatter,the real estate agent representing Larry Bell, spoke first. He noted that they have spent a lot of time reviewing the proposal and would like to move ahead with it. Tharp responded to questions regarding the protection zone and what regulations must be followed at this point. Rettig then closed the public hearing. 2. Consider Resolution#A09-09 Approving the Land Lease With Larry Bell-Horan moved to consider Resolution #A09-09 approving the land lease with Larry Bell; seconded by Staley. Carried 4-0. a. Aviation Commerce Park/U of I Aircare Facility-Peggy Slaughter briefed members,stating that she should have an offer for Lot 1 in her hands by the end of the day tomorrow. Staley then recused himself as an Airport Commission Member and participated in the discussion as a UIHC employee, confirming Slaughter's announcement. This offer will be contingent on several issues, one being approval by the Board of Regents. The discussion continued,with Slaughter noting that there is another party interested in Lot 17. c. Private Hangar Construction-Doug Moore-Tharp noted that he does not have anything new on this issue. d. Farmer's National/Merschman Seeds-John Yeomans addressed the Commission, stating that he has a lease agreement ready. He added that he will be out of town for the June meeting, and he asked if the public hearing could be set sooner than this. Dulek reminded the Members that there must be sufficient time to post the public hearing date. 1. Consider Resolution#A09-10 Setting Public Hearing for Lease Amendment-Staley moved to consider Resolution #A09-10 to set the public hearing for June 18,2009; seconded by Horan. Carried 4-0. e. FAA/IDOT Projects—AECOM—David Hughes -Tharp noted that due to illness,Hughes would be unable to attend this evening's meeting. Rettig stated that they should send a card to Hughes,and Tharp stated that they could do this. i. Runways 7/25 & 12/30 - Tharp noted that the pre-construction conference was held today. He stated that the contractor presented a timeline where they would like to do 12/30 first,leaving 7/25 for the second half of the project,putting the runway closure at September 1 through the 28th. He noted how this is completely 2 Iowa City Airport Commission May 21,2009 Page 3 of 7 different from what has been expected. After further discussion following today's meeting,Tharp noted that he would be discussing this with Hughes in order to get the schedule redone, back to where 7/25 would be first on the construction schedule. Others agreed that this does need to be done this way-with 7/25 getting done first. Tharp shared what the contractor's reasoning was for changing the schedule,noting that the contract is still for 150 days total. Rettig noted that the bid package had the project laid out in phases,with the new proposal completely flipping this schedule. Members further discussed this issue,with Tharp noting that they need the actual closure date so they can give tenants a better idea of when this will be happening. Rettig spoke to the concern by the contractor at today's meeting concerning drainage issues,and why the contractor is proposing this flipped schedule. Staley noted that he believes having closure in September would not be a good thing. Rettig spoke to her concerns regarding this schedule,and she believes they should move ahead with the phasing as ori i nally discussed. Dulek noted that she believes they should go with what was bid on, agreed to,and bonded for. Tharp then discussed where the grants are at this point,and the AT that has been approved. It is hoped that these funds will be released very soon. Tharp then further explained the status on all of the outstanding issues. 1. Consider Resolution#A09-11 Authorizing Chair to Accept FAA Grant Awards-Farris moved to consider Resolution #A09-11 authorizing the Chair or designee to accept the FAA grant awards; seconded by Staley. Carried 4-0. 2. Consider Resolution#A09-12 Accepting Bids and Awarding Project-Farris moved to consider Resolution#A09-12 to accept bids and award project; seconded by Horan. Carried 4-0. Rettig noted that this is a contract for $3,413,671.50. She then asked Tharp to share with the Members their idea to request from the FAA an approval to use the "extra" funds left over on this contract for other items, such as the hangar project. Tharp state that he was going to send a letter to the FAA requesting the reallocation of the remaining stimulus funds back to Iowa City in order to provide for a new hangar. 3. Consider Resolution#A09-13 Approving Task Order#3 With AECOM for engineering construction services- Staley moved to consider Resolution#A09-13 to approve task order#3 with AECOM; seconded by Horan. Carried 4-0. 3 Iowa City Airport Commission May 21,2009 Page 4 of 7 4. Consider Resolution#A-09-14 Approving Task Order#4 With AECOM for engineering construction services-Horan moved to consider Resolution#A09-14 to approve task order#4 with AECOM; seconded by Farris. Carried 4-0. ii. South Aviation Development Study—Tharp gave Members copies of the study. He noted that as this study was funded by an FAA grant,the Commission does need to approve the study so the process can be closed out. Tharp continued,briefly explaining the study. He stated that they do need to meet with the City Council and present the study, and are tentatively planning on doing this at the Council's June 15 work session. The discussion continued, with Members discussing the possibilities of the south airfield area. Rettig asked if Tharp would be able to get an electronic copy of the Willow Creek Study,and he will check into this. Rettig added that she would like to see something in writing for when they present the study to the Council,taking all of their concerns and putting these thoughts down on paper. Tharp will work on this for Rettig. Basically,the Members agreed that until the north area is completely sold,they do not anticipate doing anything in the south area in regards to development. 1. Consider Resolution#A09-15 Accepting South Airfield Planning Study- Staley moved to consider Resolution #A09-15 to accept the South Airfield Planning Study; seconded by Horan. Carried 4-0. iii. 2008 Pavement Rehab(North Taxilanes) Tharp stated that these areas still need to be repaired,and that they are still withholding part of the payment on this contract until such repairs are made. iv. Obstruction Mitigation—Tharp stated that he has no update at this time. Dulek added that the last she heard,Hughes was waiting for Mediacom to complete something. Tharp stated that he has not seen anything yet either from Mediacom. v. Building H—University of Iowa Hangar Expansion—Tharp stated that the change order for the sanitary sewer issue has been taken care of. This led to a discussion of change orders to which Dulek responded to Members'questions. Rettig stated that she believes they need a resolution allowing the chairperson to approve these, to a certain amount. Dulek will come up with something for the Commission to review at their next meeting regarding this. The expected completion time for Building H is early September. f. Hangar#56, Sublease Request-Tharp noted that Terry Edmonds is the person who has a glider bay at the Airport. He has been allowed to sublease over the winter months to Jet Air. This sublease is a bit different,as it would be during the summer months to an ultra-light pilot. Horan moved to approve the sublease request for hangar#56; seconded by Staley. Carried 4-0. 4 Iowa City Airport Commission May 21,2009 Page 5 of 7 g. Airport"Operations;" Strategic Plan-Implementation; Budget; Management— Tharp spoke to the Hertz lease,noting that the contract is good until July of 2010. Rettig then asked about contracted improvements on page 7,and what the plan is to get things done by July 1st. Tharp addressed this, stating that his list of things to do includes the boiler and asphalt work. Rettig then spoke to a conversation that she had recently with John Dane regarding the areas of the Airport that need to be cleared of brush and such. She stated that she believes they need to take care of these issues. Tharp noted that this is one of the items that he has discussed with Jet Air,to see if they can work on this during the runway closure period. Rettig noted that she would like to postpone any fencing at this point and work on getting some of these other issues taken care of first. The discussion continued,with Tharp talking about roofing and door issues at the Airport. Rettig asked for clarification from Dulek on the dollar amount that she is able to authorize expenditures for. Dulek noted that it is $10,000. Rettig then asked Tharp to get multiple bids on the asphalt work that they have discussed. h. FBO Staff Report-Harrel Timmons from Jet Air addressed the Commission next. He noted that officially this month they have completed their first six months of covering the Airport maintenance and cleaning. He added that he would like to see this on next month's agenda for further discussion,as well, after the Commission has time to review what he presents to them this evening. Timmons noted that in general he thinks everything has gone pretty well. They are starting to get a feel for what is needed and how many people they need to get things done. As far as the mowing and snow plowing,he noted that they have been trying to keep their pilots busy with these tasks as flights are still down. Noted as a primary concern is the chain of command in determining what needs to get done, and Timmons further explained this to the Members. Timmons then talked about a recent incident where his workers were asked to fill in some the tracks that he stated were not their responsibility to do,that it was on the right-of-way, and he questioned this type of work being done. The conversation continued with Timmons talking about the wooded area that the Members have been discussing,and the need to clean this area up. He noted that he has been over to this area, and that there are a lot of scrub trees in there. Timmons then addressed the door issue, noting that he would suggest cutting the bottom of the door off, and adding a rubber seal at the bottom to help it seal better. Rettig noted that earlier today she saw Timmons' crew doing some landscaping, and she thanked him for getting this started. The topic then turned to the need for flaggers during the runway construction, and Rettig let Timmons know about the possibility of his crew doing this. Tharp noted that he will be at a meeting concerning this next week. Timmons then asked the Commission to look over the handouts he gave them,to review the reports,and that they meet up again in a month or so to discuss them further. 5 Iowa City Airport Commission May 21,2009 Page 6 of 7 i. Subcommittees' Reports—Tharp stated that the newsletter has been printed, and that he will get copies to the Members. j. Commission Members' Reports—Farris thanked Pat and Jet Air for helping with a Boy Scout tour that he took part in recently. Horan noted that he added some pictures to the Facebook page that the Airport has. Rettig and Farris both noted that they will be gone the first part of June. k. Staff Report—None. SET NEXT REGULAR MEETING: Thursday, June 18, 2009 at 6:00 P.M. ADJOURN: The meeting adjourned at 7:54 P.M. Moved by Farris to adjourn, seconded by Staley. Carried 4-0. 7 )11)02 Chairperson / Date 6 Iowa City Airport Commission May 21,2009 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Dates) TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 NAME EXP. Greg Farris 3/1/13 X X X X X X X X X Minnetta 3/1/15 — — — X X X X O/E O/E Gardinier Howard Horan 3/1/14 X X X X X O/E X X X Janette Rettig 3/1/12 X O/E X X X X X X X John Staley 3/1/10 X O/E X X O/E O/E X X X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting — = Not a Member 7