HomeMy WebLinkAbout05-21-2009 Airport Commission Meeting Minutes MINUTES FINAL
Iowa City Airport Commission
May 21,2009
Iowa City Airport Terminal—6:00 PM
Members Present: Greg Farris,Howard Horan, Janelle Rettig,John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek,Michael Tharp
Others Present: Jay Honeck,Rex Brandstatter,John Yeomans,Peggy Slaughter,
Harrel Timmons,Toby Myers, Larry Bell
RECOMMENDATIONS TO COUNCIL:
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:01 P.M.
APPROVAL OF MINUTES FROM THE APRIL 16 AND MAY 6,2009
MEETINGS:
Horan noted that on the attendance sheet, it shows that he was not in attendance at two
April meetings. He stated that he does not remember missing any meetings. Rettig noted
that Tharp would look into this. Staley moved to accept the minutes of the April 16,
2009 meeting as submitted. Farris seconded the motion. Carried 4-0. Rettig asked if
anyone had any corrections to the May 6 minutes. Farris moved to accept the minutes
of the May 6,2009 meeting as submitted. Staley seconded the motion. Carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park/U of I Aircare Facility-Tharp stated that he has
not received any updates from Peggy Slaughter on this. Dulek noted that they
should table this item until later in the discussion as Slaughter is expected to
attend this evening. Farris moved to table item 4.a.until later in the
agenda. Staley seconded the motion. Carried 4-0.
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b. Gilbert Street Land Parcel-
1. Public Hearing-Rettig called the public hearing to order.
Rex Brandstatter,the real estate agent representing Larry
Bell, spoke first. He noted that they have spent a lot of time
reviewing the proposal and would like to move ahead with it.
Tharp responded to questions regarding the protection zone
and what regulations must be followed at this point. Rettig
then closed the public hearing.
2. Consider Resolution#A09-09 Approving the Land Lease
With Larry Bell-Horan moved to consider Resolution
#A09-09 approving the land lease with Larry Bell;
seconded by Staley. Carried 4-0.
a. Aviation Commerce Park/U of I Aircare Facility-Peggy Slaughter briefed
members,stating that she should have an offer for Lot 1 in her hands by the
end of the day tomorrow. Staley then recused himself as an Airport
Commission Member and participated in the discussion as a UIHC employee,
confirming Slaughter's announcement. This offer will be contingent on
several issues, one being approval by the Board of Regents. The discussion
continued,with Slaughter noting that there is another party interested in Lot
17.
c. Private Hangar Construction-Doug Moore-Tharp noted that he does not
have anything new on this issue.
d. Farmer's National/Merschman Seeds-John Yeomans addressed the
Commission, stating that he has a lease agreement ready. He added that he
will be out of town for the June meeting, and he asked if the public hearing
could be set sooner than this. Dulek reminded the Members that there must be
sufficient time to post the public hearing date.
1. Consider Resolution#A09-10 Setting Public Hearing for
Lease Amendment-Staley moved to consider Resolution
#A09-10 to set the public hearing for June 18,2009;
seconded by Horan. Carried 4-0.
e. FAA/IDOT Projects—AECOM—David Hughes -Tharp noted that due to
illness,Hughes would be unable to attend this evening's meeting. Rettig
stated that they should send a card to Hughes,and Tharp stated that they could
do this.
i. Runways 7/25 & 12/30 - Tharp noted that the pre-construction
conference was held today. He stated that the contractor presented
a timeline where they would like to do 12/30 first,leaving 7/25 for
the second half of the project,putting the runway closure at
September 1 through the 28th. He noted how this is completely
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different from what has been expected. After further discussion
following today's meeting,Tharp noted that he would be
discussing this with Hughes in order to get the schedule redone,
back to where 7/25 would be first on the construction schedule.
Others agreed that this does need to be done this way-with 7/25
getting done first. Tharp shared what the contractor's reasoning
was for changing the schedule,noting that the contract is still for
150 days total. Rettig noted that the bid package had the project
laid out in phases,with the new proposal completely flipping this
schedule. Members further discussed this issue,with Tharp noting
that they need the actual closure date so they can give tenants a
better idea of when this will be happening. Rettig spoke to the
concern by the contractor at today's meeting concerning drainage
issues,and why the contractor is proposing this flipped schedule.
Staley noted that he believes having closure in September would
not be a good thing. Rettig spoke to her concerns regarding this
schedule,and she believes they should move ahead with the
phasing as ori i nally discussed. Dulek noted that she believes they
should go with what was bid on, agreed to,and bonded for.
Tharp then discussed where the grants are at this point,and the
AT that has been approved. It is hoped that these funds will be
released very soon. Tharp then further explained the status on all
of the outstanding issues.
1. Consider Resolution#A09-11 Authorizing Chair to Accept
FAA Grant Awards-Farris moved to consider Resolution
#A09-11 authorizing the Chair or designee to accept the
FAA grant awards; seconded by Staley. Carried 4-0.
2. Consider Resolution#A09-12 Accepting Bids and Awarding
Project-Farris moved to consider Resolution#A09-12 to
accept bids and award project; seconded by Horan.
Carried 4-0. Rettig noted that this is a contract for
$3,413,671.50. She then asked Tharp to share with the
Members their idea to request from the FAA an approval to
use the "extra" funds left over on this contract for other
items, such as the hangar project. Tharp state that he was
going to send a letter to the FAA requesting the reallocation
of the remaining stimulus funds back to Iowa City in order to
provide for a new hangar.
3. Consider Resolution#A09-13 Approving Task Order#3
With AECOM for engineering construction services- Staley
moved to consider Resolution#A09-13 to approve task
order#3 with AECOM; seconded by Horan. Carried 4-0.
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4. Consider Resolution#A-09-14 Approving Task Order#4
With AECOM for engineering construction services-Horan
moved to consider Resolution#A09-14 to approve task
order#4 with AECOM; seconded by Farris. Carried 4-0.
ii. South Aviation Development Study—Tharp gave Members copies
of the study. He noted that as this study was funded by an FAA
grant,the Commission does need to approve the study so the
process can be closed out. Tharp continued,briefly explaining the
study. He stated that they do need to meet with the City Council
and present the study, and are tentatively planning on doing this at
the Council's June 15 work session. The discussion continued,
with Members discussing the possibilities of the south airfield area.
Rettig asked if Tharp would be able to get an electronic copy of the
Willow Creek Study,and he will check into this. Rettig added that
she would like to see something in writing for when they present
the study to the Council,taking all of their concerns and putting
these thoughts down on paper. Tharp will work on this for Rettig.
Basically,the Members agreed that until the north area is
completely sold,they do not anticipate doing anything in the south
area in regards to development.
1. Consider Resolution#A09-15 Accepting South Airfield
Planning Study- Staley moved to consider Resolution
#A09-15 to accept the South Airfield Planning Study;
seconded by Horan. Carried 4-0.
iii. 2008 Pavement Rehab(North Taxilanes) Tharp stated that these
areas still need to be repaired,and that they are still withholding
part of the payment on this contract until such repairs are made.
iv. Obstruction Mitigation—Tharp stated that he has no update at this
time. Dulek added that the last she heard,Hughes was waiting for
Mediacom to complete something. Tharp stated that he has not
seen anything yet either from Mediacom.
v. Building H—University of Iowa Hangar Expansion—Tharp stated
that the change order for the sanitary sewer issue has been taken
care of. This led to a discussion of change orders to which Dulek
responded to Members'questions. Rettig stated that she believes
they need a resolution allowing the chairperson to approve these,
to a certain amount. Dulek will come up with something for the
Commission to review at their next meeting regarding this. The
expected completion time for Building H is early September.
f. Hangar#56, Sublease Request-Tharp noted that Terry Edmonds is the person
who has a glider bay at the Airport. He has been allowed to sublease over the
winter months to Jet Air. This sublease is a bit different,as it would be during
the summer months to an ultra-light pilot. Horan moved to approve the
sublease request for hangar#56; seconded by Staley. Carried 4-0.
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g. Airport"Operations;" Strategic Plan-Implementation; Budget; Management—
Tharp spoke to the Hertz lease,noting that the contract is good until July of
2010. Rettig then asked about contracted improvements on page 7,and what
the plan is to get things done by July 1st. Tharp addressed this, stating that his
list of things to do includes the boiler and asphalt work. Rettig then spoke to a
conversation that she had recently with John Dane regarding the areas of the
Airport that need to be cleared of brush and such. She stated that she believes
they need to take care of these issues. Tharp noted that this is one of the items
that he has discussed with Jet Air,to see if they can work on this during the
runway closure period. Rettig noted that she would like to postpone any
fencing at this point and work on getting some of these other issues taken care
of first. The discussion continued,with Tharp talking about roofing and door
issues at the Airport. Rettig asked for clarification from Dulek on the dollar
amount that she is able to authorize expenditures for. Dulek noted that it is
$10,000. Rettig then asked Tharp to get multiple bids on the asphalt work that
they have discussed.
h. FBO Staff Report-Harrel Timmons from Jet Air addressed the Commission
next. He noted that officially this month they have completed their first six
months of covering the Airport maintenance and cleaning. He added that he
would like to see this on next month's agenda for further discussion,as well,
after the Commission has time to review what he presents to them this
evening. Timmons noted that in general he thinks everything has gone pretty
well. They are starting to get a feel for what is needed and how many people
they need to get things done. As far as the mowing and snow plowing,he
noted that they have been trying to keep their pilots busy with these tasks as
flights are still down. Noted as a primary concern is the chain of command in
determining what needs to get done, and Timmons further explained this to
the Members. Timmons then talked about a recent incident where his workers
were asked to fill in some the tracks that he stated were not their
responsibility to do,that it was on the right-of-way, and he questioned this
type of work being done. The conversation continued with Timmons talking
about the wooded area that the Members have been discussing,and the need
to clean this area up. He noted that he has been over to this area, and that
there are a lot of scrub trees in there. Timmons then addressed the door issue,
noting that he would suggest cutting the bottom of the door off, and adding a
rubber seal at the bottom to help it seal better. Rettig noted that earlier today
she saw Timmons' crew doing some landscaping, and she thanked him for
getting this started. The topic then turned to the need for flaggers during the
runway construction, and Rettig let Timmons know about the possibility of his
crew doing this. Tharp noted that he will be at a meeting concerning this next
week. Timmons then asked the Commission to look over the handouts he
gave them,to review the reports,and that they meet up again in a month or so
to discuss them further.
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i. Subcommittees' Reports—Tharp stated that the newsletter has been printed,
and that he will get copies to the Members.
j. Commission Members' Reports—Farris thanked Pat and Jet Air for helping
with a Boy Scout tour that he took part in recently. Horan noted that he added
some pictures to the Facebook page that the Airport has. Rettig and Farris
both noted that they will be gone the first part of June.
k. Staff Report—None.
SET NEXT REGULAR MEETING: Thursday, June 18, 2009 at 6:00 P.M.
ADJOURN: The meeting adjourned at 7:54 P.M. Moved by Farris to adjourn,
seconded by Staley. Carried 4-0.
7 )11)02
Chairperson / Date
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Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dates)
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18
NAME EXP.
Greg Farris 3/1/13 X X X X X X X X X
Minnetta 3/1/15 — — — X X X X O/E O/E
Gardinier
Howard Horan 3/1/14 X X X X X O/E X X X
Janette Rettig 3/1/12 X O/E X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
— = Not a Member
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