HomeMy WebLinkAbout07-16-2009 Airport Commission Meeting Minutes MINUTES FINAL
Iowa City Airport Commission
July 16,2009
Iowa City Airport Terminal—6:00 PM
Members Present: Greg Farris,Minnetta Gardinier,Howard Horan,Janelle Rettig
Members Absent: John Staley
Staff Present: Sue Dulek,Michael Tharp
Others Present: Jay Honeck,Mary Honeck, Rick Mascari,David Hughes,Phillip
Wolford, Carl Richey
RECOMMENDATIONS TO COUNCIL: None
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:00 P.M.
APPROVAL OF MINUTES FROM THE JUNE 18 AND JULY 10,2009
MEETINGS:
Rettig asked if anyone had any changes to the June 18 minutes. Gardinier noted that she
emailed some corrections to Tharp. Tharp described the recommended changes; Spell
checking Phillip Wolford's name,replacing"Powder Puff"race with Air Race Classic,
and correcting the attendance chart. Farris moved to approve the minutes of the June
18,2009 meeting as amended.Seconded by Horan. Carried 4-0.
Next the July 10 minutes were discussed. There were no changes suggested. Horan
moved to approve the minutes of the July 10,2009 meeting as submitted.Seconded
by Farris. Carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park/U of I Aircare Facility-Tharp stated that he had a
message from Peggy Slaughter today,stating that she would be unable to
make the meeting tonight. He added that the sale of Lot 1 was approved by
the City Council. Tharp noted that Slaughter also stated that there has been
interest in other lots.
Iowa City Airport Commission -
July 16,2009
Page 2 of 5
b. FAA/IDOT Projects—AECOM—David Hughes
Runways 7/25 & 12/30-Hughes noted that the contractor is
making pretty good progress,with some slowdown due to the rain.
As of this afternoon,Hughes added that the storm sewer had been
installed. There was an FAA inspection on Tuesday, and Hughes
stated that things went well. The contractor is about a week behind
in dirt work,according to Hughes, due to the rain this construction
season. Paving is expected to begin the last week in July. Rick
Mascari asked Hughes about the paving project,and if this would
impact the area where the old runway intersects. Hughes stated
that this area will possibly be paved by the end of July. Mascari
then talked about the runway closure and what had been done in
the past with trying to keep an older runway open during such a
project. Rettig then asked Hughes to further clarify the paving
schedule and subsequent closures. Mascari then spoke about the
ASOS location and the possibility of daytime use on the old stretch
of runway pavement. He added that the pilots would need to be
assured that they would not be sued if anything did happen while
they were landing on the closed runway or any part of the Airport.
Rettig noted that the contractors are using this pavement for their
staging area in the runway project. Hughes responded to this issue,
as well,noting that the crushing portion of the project is taking
place in this area.
The discussion continued, with Members discussing whether or not
they believe this old runway could be opened again for daytime
usage. Rettig then asked Dulek for her opinion on the issue. Farris
noted that the risks involved in this type of thing are just not worth
it,in his opinion. Jay Honeck noted that he and other pilots would
be willing to take the responsibility for being able to land on the
old runway pavement. Gardinier added that as a pilot herself, she
would have safety concerns as well. Rettig asked if there were any
motions from the commission members. Rettig noted that their
decision from the July 10th meeting still stands on the runway
closure.
ii. 2008 Pavement Rehab (North Taxilanes)—Hughes stated that the
contractor has completed the work, and he is recommending
acceptance of this project. Tharp noted that he had handed out a
revised price sheet.
1. Consider Resolution#A09-20 Accepting Work-Farris
moved to consider Resolution#A09-20 to Accept Work on
the North Taxilanes. Seconded by Gardinier. Carried 4-
0.
J
Iowa City Airport Commission
July 16,2009
Page 3 of 5
iii. Obstruction Mitigation—Hughes stated that he has still not
received a response from Mediacom on their relocation billing. He
is also waiting for a response from United hangar demolition
contractor to resolve some sanitary sewer issues.
iv. Building H—University of Iowa Hangar Expansion—Tharp noted
that he has had several meetings with University staff regarding
this project. He noted some of the changes that have been
addressed, such as to the office and storage spaces. The discussion
continued,with Members asking questions of Tharp concerning
the hangar layout. Tharp noted that he and Dulek has met with
George Hollins from the University of Iowa to discuss redoing the
office as storage space. Richey spoke to their needs and what they
would prefer to do. Tharp continued to respond to Members'
questions regarding design issues. Rettig then reviewed their
options, and asked that Dulek look into their concerns on this so
they can revisit it once she has done some research.
c. Airport"Operations;" Strategic Plan-Implementation; Budget Management—
Tharp briefly explained the handouts regarding the budget and year-end.
Rettig questioned several items-Building Room Rental and also Contracted
Improvements. Tharp responded to questions, explaining the amounts being
shown here. Rettig then asked about an amount on the last page of the
handouts,and Tharp explained what the amount is for.
d. 2009/2010 T-Hangar Contracts and Fees- (Farris and Gardinier recused
themselves due to conflict of interest,and participated as members of the
public.) Rettig noted that Tharp had prepared a memo for this issue. Tharp
briefly described how he arrived at these amounts, and recommended they
maintain their hangar rates. Horan stated that he would like to make sure they
have cleaned up any language issues,as previously found during review.
Rettig added that she is comfortable with this proposal. Gardinier, speaking
as a member of the public, stated that as tenants of the Airport they all have
signed a lease, and she would like to see the memo state that rents were raised
a year ago. She also noted that last year she asked what airports in a 50-mile
radius charge for hangar rent, and that the Airport post this information for
pilots to see. Tharp will add this information to the memo, showing what the
current rates are at neighboring airports.
e. Jet Air/Iowa Flight Training-Dulek noted that after the last meeting she sent
a proposed business agreement to Iowa Flight Training,as well as a proposed
sub-contract to Jet Air. She has not heard from Jet Air yet, and has had a
couple of emails with Tim Bush regarding this issue. Dulek added that
Whirlybird Helicopter is a sub-contractor under Iowa Flight Training. She
noted that she has not heard anything yet from them,but they will need to
provide insurance as outlined in the agreement. The discussion continued,
Iowa City Airport Commission
July 16, 2009
Page 4 of 5
with Members asking questions about this type of agreement. Rettig
reiterated that the Airport should have a copy of the sub-agreement between
Jet Air and these other entities. Members agreed that they are ready to move
forward with this agreement.
f. FBO Staff Report- Phillip Wolford of Jet Air stated there wasn't much to
report. He stated that they realize that the runway closure will affect their
business,but they understand the need for this. Tharp suggested they meet in
the next week and review some of the projects that the Jet Air staff will be
tackling during this downtime. Rettig noted that she had received an email
from a former Airport Commissioner, stating how the entrance area is looking
better. Gardinier then spoke about ultralights being able to land during the
time the runways are closed. Tharp noted that he had a call from a Sertoma
rep, asking for the closure dates of the runway and possibly moving their
show this year. Rettig stated that they should work with Sertoma if they need
to move the date.
g. Subcommittees' Reports—None.
h. Commission Members' Reports—Gardinier spoke about the race she recently
took part in, and the possibility of Iowa City hosting such a race. Horan noted
that has some new pictures for the Facebook page. Rettig spoke to the runway
closure and the fact that no one is happy with this,but that she is grateful they
are going to have such nice,new runways once this project is done. She
thanked everyone for their patience during this time.
i. Staff Report—Dulek noted that the Council agenda of July 28 will include the
Merschman Seed agreement. Tharp noted that he is working with the IT
department to get a web cam going at the Airport. Tharp also noted that the
Aviation program was approved on Tuesday, and he gave Members a handout
regarding this.
SET NEXT REGULAR MEETING: Thursday, August 20, 2009 at 6:00 P.M.
ADJOURN: Horan moved to adjourn the meeting. Seconded by Gardinier.
Carried 4-0. The meeting adjourned at 7:50 P.M.
C RS
EON DATE
Iowa City Airport Commission
July 16,2009
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dates)
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10
NAME EXP.
Greg Farris 3/1/13 X X X X X X X X X X X
Minnetta 3/1/15 — — — X X X X 0/E 0/E 0/E X
Gardinier
Howard Horan 3/1/14 X X X X 0/E 0/E X X X X X
Janelle Rettig 3/1/12 X 0/E X X X X X X X X X
John Staley 3/1/10 X 0/E X X 0/E 0/E X X X X X
NAME TERM 7/16
EXP.
Greg Farris 3/1/13 X
Minnetta 3/1/15 X
Gardinier
Howard Horan 3/1/14 X
Janelle Rettig 3/1/12 X
John Staley 3/1/10 0/E
KEY: X = Present
0 = Absent
0/E= Absent/Excused
NM= No meeting
— = Not a Member
5
MINUTES FINAL
Iowa City Airport Commission
July 16,2009
Iowa City Airport Terminal—6:00 PM
Members Present: Greg Farris,Minnetta Gardinier,Howard Horan,Janelle Rettig
Members Absent: John Staley
Staff Present: Sue Dulek,Michael Tharp
Others Present: Jay Honeck,Mary Honeck,Rick Mascari,David Hughes,Phillip
Wolford, Carl Richey
RECOMMENDATIONS TO COUNCIL: None
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:00 P.M.
APPROVAL OF MINUTES FROM THE JUNE 18 AND JULY 10,2009
MEETINGS:
Rettig asked if anyone had any changes to the June 18 minutes. Gardinier noted that she
emailed some corrections to Tharp. Tharp described the recommended changes; Spell
checking Phillip Wolford's name,replacing"Powder Puff'race with Air Race Classic,
and correcting the attendance chart. Farris moved to approve the minutes of the June
18,2009 meeting as amended. Seconded by Horan. Carried 4-0.
Next the July 10 minutes were discussed. There were no changes suggested. Horan
moved to approve the minutes of the July 10,2009 meeting as submitted. Seconded
by Farris. Carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park/U of I Aircare Facility-Tharp stated that he had a
message from Peggy Slaughter today, stating that she would be unable to
make the meeting tonight. He added that the sale of Lot 1 was approved by
the City Council. Tharp noted that Slaughter also stated that there has been
interest in other lots.
Iowa City Airport Commission
July 16,2009
Page 2 of 5
b. FAA/IDOT Projects—AECOM—David Hughes
Runways 7/25 & 12/30-Hughes noted that the contractor is
making pretty good progress,with some slowdown due to the rain.
As of this afternoon,Hughes added that the storm sewer had been
installed. There was an FAA inspection on Tuesday, and Hughes
stated that things went well. The contractor is about a week behind
in dirt work, according to Hughes, due to the rain this construction
season. Paving is expected to begin the last week in July. Rick
Mascari asked Hughes about the paving project,and if this would
impact the area where the old runway intersects. Hughes stated
that this area will possibly be paved by the end of July. Mascari
then talked about the runway closure and what had been done in
the past with trying to keep an older runway open during such a
project. Rettig then asked Hughes to further clarify the paving
schedule and subsequent closures. Mascari then spoke about the
ASOS location and the possibility of daytime use on the old stretch
of runway pavement. He added that the pilots would need to be
assured that they would not be sued if anything did happen while
they were landing on the closed runway or any part of the Airport.
Rettig noted that the contractors are using this pavement for their
staging area in the runway project. Hughes responded to this issue,
as well,noting that the crushing portion of the project is taking
place in this area.
The discussion continued, with Members discussing whether or not
they believe this old runway could be opened again for daytime
usage. Rettig then asked Dulek for her opinion on the issue. Farris
noted that the risks involved in this type of thing are just not worth
it, in his opinion. Jay Honeck noted that he and other pilots would
be willing to take the responsibility for being able to land on the
old runway pavement. Gardinier added that as a pilot herself, she
would have safety concerns as well. Rettig asked if there were any
motions from the commission members. Rettig noted that their
decision from the July 10th meeting still stands on the runway
closure.
ii. 2008 Pavement Rehab(North Taxilanes)—Hughes stated that the
contractor has completed the work,and he is recommending
acceptance of this project. Tharp noted that he had handed out a
revised price sheet.
1. Consider Resolution#A09-20 Accepting Work-Farris
moved to consider Resolution#A09-20 to Accept Work on
the North Taxilanes. Seconded by Gardinier. Carried 4-
0.
Iowa City Airport Commission
July 16,2009
Page 3 of 5
iii. Obstruction Mitigation—Hughes stated that he has still not
received a response from Mediacom on their relocation billing. He
is also waiting for a response from United hangar demolition
contractor to resolve some sanitary sewer issues.
iv. Building H—University of Iowa Hangar Expansion—Tharp noted
that he has had several meetings with University staff regarding
this project. He noted some of the changes that have been
addressed, such as to the office and storage spaces. The discussion
continued,with Members asking questions of Tharp concerning
the hangar layout. Tharp noted that he and Dulek has met with
George Hollins from the University of Iowa to discuss redoing the
office as storage space. Richey spoke to their needs and what they
would prefer to do. Tharp continued to respond to Members'
questions regarding design issues. Rettig then reviewed their
options, and asked that Dulek look into their concerns on this so
they can revisit it once she has done some research.
c. Airport"Operations;" Strategic Plan-Implementation;Budget; Management—
Tharp briefly explained the handouts regarding the budget and year-end.
Rettig questioned several items-Building Room Rental and also Contracted
Improvements. Tharp responded to questions, explaining the amounts being
shown here. Rettig then asked about an amount on the last page of the
handouts, and Tharp explained what the amount is for.
d. 2009/2010 T-Hangar Contracts and Fees -(Farris and Gardinier recused
themselves due to conflict of interest, and participated as members of the
public.) Rettig noted that Tharp had prepared a memo for this issue. Tharp
briefly described how he arrived at these amounts,and recommended they
maintain their hangar rates. Horan stated that he would like to make sure they
have cleaned up any language issues, as previously found during review.
Rettig added that she is comfortable with this proposal. Gardinier,speaking
as a member of the public, stated that as tenants of the Airport they all have
signed a lease, and she would like to see the memo state that rents were raised
a year ago. She also noted that last year she asked what airports in a 50-mile
radius charge for hangar rent, and that the Airport post this information for
pilots to see. Tharp will add this information to the memo, showing what the
current rates are at neighboring airports.
e. Jet Air/Iowa Flight Training-Dulek noted that after the last meeting she sent
a proposed business agreement to Iowa Flight Training, as well as a proposed
sub-contract to Jet Air. She has not heard from Jet Air yet, and has had a
couple of emails with Tim Bush regarding this issue. Dulek added that
Whirlybird Helicopter is a sub-contractor under Iowa Flight Training. She
noted that she has not heard anything yet from them,but they will need to
provide insurance as outlined in the agreement. The discussion continued,
Iowa City Airport Commission
July 16, 2009
Page 4 of 5
with Members asking questions about this type of agreement. Rettig
reiterated that the Airport should have a copy of the sub-agreement between
Jet Air and these other entities. Members agreed that they are ready to move
forward with this agreement.
f. FBO Staff Report- Phillip Wolford of Jet Air stated there wasn't much to
report. He stated that they realize that the runway closure will affect their
business, but they understand the need for this. Tharp suggested they meet in
the next week and review some of the projects that the Jet Air staff will be
tackling during this downtime. Rettig noted that she had received an email
from a former Airport Commissioner, stating how the entrance area is looking
better. Gardiner then spoke about ultralights being able to land during the
time the runways are closed. Tharp noted that he had a call from a Sertoma
rep, asking for the closure dates of the runway and possibly moving their
show this year. Rettig stated that they should work with Sertoma if they need
to move the date.
g. Subcommittees' Reports—None.
h. Commission Members' Reports—Gardinier spoke about the race she recently
took part in,and the possibility of Iowa City hosting such a race. Horan noted
that has some new pictures for the Facebook page. Rettig spoke to the runway
closure and the fact that no one is happy with this,but that she is grateful they
are going to have such nice,new runways once this project is done. She
thanked everyone for their patience during this time.
i. Staff Report—Dulek noted that the Council agenda of July 28 will include the
Merschman Seed agreement. Tharp noted that he is working with the IT
department to get a web cam going at the Airport. Tharp also noted that the
Aviation program was approved on Tuesday, and he gave Members a handout
regarding this.
SET NEXT REGULAR MEETING: Thursday, August 20, 2009 at 6:00 P.M.
ADJOURN: Horan moved to adjourn the meeting. Seconded by Gardinier.
Carried 4-0. The meeting adjourned at 7:50 P.M.
i ! g/all°9
C ERS t•1 DATE
•
Iowa City Airport Commission
July 16, 2009
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dates)
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10
NAME EXP.
Greg Farris 3/1/13 X X X X X X X X X X X
Minnetta 3/1/15 — — — X X X X O/E O/E O/E X
Gardinier
Howard Horan 3/1/14 X X X X O/E 0/E X X X X X
Janelle Rettig 3/1/12 X 0/E X X X X X X X X X
John Staley 3/1/10 X 0/E X X 0/E O/E X X IC X X
NAME TERM 7/16
EXP.
Greg Farris 3/1/13 X
Minnetta 3/1/15 X
Gardinier
Howard Horan 3/1/14 X
Janette Rettig 3/1/12 X
John Staley 3/1/10 0/E
KEY: IC = Present
O = Absent
0/E= Absent/Excused
NM= No meeting
— = Not a Member
5