Loading...
HomeMy WebLinkAbout07-16-2009 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission July 16,2009 Iowa City Airport Terminal—6:00 PM Members Present: Greg Farris,Minnetta Gardinier,Howard Horan,Janelle Rettig Members Absent: John Staley Staff Present: Sue Dulek,Michael Tharp Others Present: Jay Honeck,Mary Honeck, Rick Mascari,David Hughes,Phillip Wolford, Carl Richey RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: Chairperson Rettig called the meeting to order at 6:00 P.M. APPROVAL OF MINUTES FROM THE JUNE 18 AND JULY 10,2009 MEETINGS: Rettig asked if anyone had any changes to the June 18 minutes. Gardinier noted that she emailed some corrections to Tharp. Tharp described the recommended changes; Spell checking Phillip Wolford's name,replacing"Powder Puff"race with Air Race Classic, and correcting the attendance chart. Farris moved to approve the minutes of the June 18,2009 meeting as amended.Seconded by Horan. Carried 4-0. Next the July 10 minutes were discussed. There were no changes suggested. Horan moved to approve the minutes of the July 10,2009 meeting as submitted.Seconded by Farris. Carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park/U of I Aircare Facility-Tharp stated that he had a message from Peggy Slaughter today,stating that she would be unable to make the meeting tonight. He added that the sale of Lot 1 was approved by the City Council. Tharp noted that Slaughter also stated that there has been interest in other lots. Iowa City Airport Commission - July 16,2009 Page 2 of 5 b. FAA/IDOT Projects—AECOM—David Hughes Runways 7/25 & 12/30-Hughes noted that the contractor is making pretty good progress,with some slowdown due to the rain. As of this afternoon,Hughes added that the storm sewer had been installed. There was an FAA inspection on Tuesday, and Hughes stated that things went well. The contractor is about a week behind in dirt work,according to Hughes, due to the rain this construction season. Paving is expected to begin the last week in July. Rick Mascari asked Hughes about the paving project,and if this would impact the area where the old runway intersects. Hughes stated that this area will possibly be paved by the end of July. Mascari then talked about the runway closure and what had been done in the past with trying to keep an older runway open during such a project. Rettig then asked Hughes to further clarify the paving schedule and subsequent closures. Mascari then spoke about the ASOS location and the possibility of daytime use on the old stretch of runway pavement. He added that the pilots would need to be assured that they would not be sued if anything did happen while they were landing on the closed runway or any part of the Airport. Rettig noted that the contractors are using this pavement for their staging area in the runway project. Hughes responded to this issue, as well,noting that the crushing portion of the project is taking place in this area. The discussion continued, with Members discussing whether or not they believe this old runway could be opened again for daytime usage. Rettig then asked Dulek for her opinion on the issue. Farris noted that the risks involved in this type of thing are just not worth it,in his opinion. Jay Honeck noted that he and other pilots would be willing to take the responsibility for being able to land on the old runway pavement. Gardinier added that as a pilot herself, she would have safety concerns as well. Rettig asked if there were any motions from the commission members. Rettig noted that their decision from the July 10th meeting still stands on the runway closure. ii. 2008 Pavement Rehab (North Taxilanes)—Hughes stated that the contractor has completed the work, and he is recommending acceptance of this project. Tharp noted that he had handed out a revised price sheet. 1. Consider Resolution#A09-20 Accepting Work-Farris moved to consider Resolution#A09-20 to Accept Work on the North Taxilanes. Seconded by Gardinier. Carried 4- 0. J Iowa City Airport Commission July 16,2009 Page 3 of 5 iii. Obstruction Mitigation—Hughes stated that he has still not received a response from Mediacom on their relocation billing. He is also waiting for a response from United hangar demolition contractor to resolve some sanitary sewer issues. iv. Building H—University of Iowa Hangar Expansion—Tharp noted that he has had several meetings with University staff regarding this project. He noted some of the changes that have been addressed, such as to the office and storage spaces. The discussion continued,with Members asking questions of Tharp concerning the hangar layout. Tharp noted that he and Dulek has met with George Hollins from the University of Iowa to discuss redoing the office as storage space. Richey spoke to their needs and what they would prefer to do. Tharp continued to respond to Members' questions regarding design issues. Rettig then reviewed their options, and asked that Dulek look into their concerns on this so they can revisit it once she has done some research. c. Airport"Operations;" Strategic Plan-Implementation; Budget Management— Tharp briefly explained the handouts regarding the budget and year-end. Rettig questioned several items-Building Room Rental and also Contracted Improvements. Tharp responded to questions, explaining the amounts being shown here. Rettig then asked about an amount on the last page of the handouts,and Tharp explained what the amount is for. d. 2009/2010 T-Hangar Contracts and Fees- (Farris and Gardinier recused themselves due to conflict of interest,and participated as members of the public.) Rettig noted that Tharp had prepared a memo for this issue. Tharp briefly described how he arrived at these amounts, and recommended they maintain their hangar rates. Horan stated that he would like to make sure they have cleaned up any language issues,as previously found during review. Rettig added that she is comfortable with this proposal. Gardinier, speaking as a member of the public, stated that as tenants of the Airport they all have signed a lease, and she would like to see the memo state that rents were raised a year ago. She also noted that last year she asked what airports in a 50-mile radius charge for hangar rent, and that the Airport post this information for pilots to see. Tharp will add this information to the memo, showing what the current rates are at neighboring airports. e. Jet Air/Iowa Flight Training-Dulek noted that after the last meeting she sent a proposed business agreement to Iowa Flight Training,as well as a proposed sub-contract to Jet Air. She has not heard from Jet Air yet, and has had a couple of emails with Tim Bush regarding this issue. Dulek added that Whirlybird Helicopter is a sub-contractor under Iowa Flight Training. She noted that she has not heard anything yet from them,but they will need to provide insurance as outlined in the agreement. The discussion continued, Iowa City Airport Commission July 16, 2009 Page 4 of 5 with Members asking questions about this type of agreement. Rettig reiterated that the Airport should have a copy of the sub-agreement between Jet Air and these other entities. Members agreed that they are ready to move forward with this agreement. f. FBO Staff Report- Phillip Wolford of Jet Air stated there wasn't much to report. He stated that they realize that the runway closure will affect their business,but they understand the need for this. Tharp suggested they meet in the next week and review some of the projects that the Jet Air staff will be tackling during this downtime. Rettig noted that she had received an email from a former Airport Commissioner, stating how the entrance area is looking better. Gardinier then spoke about ultralights being able to land during the time the runways are closed. Tharp noted that he had a call from a Sertoma rep, asking for the closure dates of the runway and possibly moving their show this year. Rettig stated that they should work with Sertoma if they need to move the date. g. Subcommittees' Reports—None. h. Commission Members' Reports—Gardinier spoke about the race she recently took part in, and the possibility of Iowa City hosting such a race. Horan noted that has some new pictures for the Facebook page. Rettig spoke to the runway closure and the fact that no one is happy with this,but that she is grateful they are going to have such nice,new runways once this project is done. She thanked everyone for their patience during this time. i. Staff Report—Dulek noted that the Council agenda of July 28 will include the Merschman Seed agreement. Tharp noted that he is working with the IT department to get a web cam going at the Airport. Tharp also noted that the Aviation program was approved on Tuesday, and he gave Members a handout regarding this. SET NEXT REGULAR MEETING: Thursday, August 20, 2009 at 6:00 P.M. ADJOURN: Horan moved to adjourn the meeting. Seconded by Gardinier. Carried 4-0. The meeting adjourned at 7:50 P.M. C RS EON DATE Iowa City Airport Commission July 16,2009 Page 5 of 5 Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Dates) TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X X X X X X X X Minnetta 3/1/15 — — — X X X X 0/E 0/E 0/E X Gardinier Howard Horan 3/1/14 X X X X 0/E 0/E X X X X X Janelle Rettig 3/1/12 X 0/E X X X X X X X X X John Staley 3/1/10 X 0/E X X 0/E 0/E X X X X X NAME TERM 7/16 EXP. Greg Farris 3/1/13 X Minnetta 3/1/15 X Gardinier Howard Horan 3/1/14 X Janelle Rettig 3/1/12 X John Staley 3/1/10 0/E KEY: X = Present 0 = Absent 0/E= Absent/Excused NM= No meeting — = Not a Member 5 MINUTES FINAL Iowa City Airport Commission July 16,2009 Iowa City Airport Terminal—6:00 PM Members Present: Greg Farris,Minnetta Gardinier,Howard Horan,Janelle Rettig Members Absent: John Staley Staff Present: Sue Dulek,Michael Tharp Others Present: Jay Honeck,Mary Honeck,Rick Mascari,David Hughes,Phillip Wolford, Carl Richey RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: Chairperson Rettig called the meeting to order at 6:00 P.M. APPROVAL OF MINUTES FROM THE JUNE 18 AND JULY 10,2009 MEETINGS: Rettig asked if anyone had any changes to the June 18 minutes. Gardinier noted that she emailed some corrections to Tharp. Tharp described the recommended changes; Spell checking Phillip Wolford's name,replacing"Powder Puff'race with Air Race Classic, and correcting the attendance chart. Farris moved to approve the minutes of the June 18,2009 meeting as amended. Seconded by Horan. Carried 4-0. Next the July 10 minutes were discussed. There were no changes suggested. Horan moved to approve the minutes of the July 10,2009 meeting as submitted. Seconded by Farris. Carried 4-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park/U of I Aircare Facility-Tharp stated that he had a message from Peggy Slaughter today, stating that she would be unable to make the meeting tonight. He added that the sale of Lot 1 was approved by the City Council. Tharp noted that Slaughter also stated that there has been interest in other lots. Iowa City Airport Commission July 16,2009 Page 2 of 5 b. FAA/IDOT Projects—AECOM—David Hughes Runways 7/25 & 12/30-Hughes noted that the contractor is making pretty good progress,with some slowdown due to the rain. As of this afternoon,Hughes added that the storm sewer had been installed. There was an FAA inspection on Tuesday, and Hughes stated that things went well. The contractor is about a week behind in dirt work, according to Hughes, due to the rain this construction season. Paving is expected to begin the last week in July. Rick Mascari asked Hughes about the paving project,and if this would impact the area where the old runway intersects. Hughes stated that this area will possibly be paved by the end of July. Mascari then talked about the runway closure and what had been done in the past with trying to keep an older runway open during such a project. Rettig then asked Hughes to further clarify the paving schedule and subsequent closures. Mascari then spoke about the ASOS location and the possibility of daytime use on the old stretch of runway pavement. He added that the pilots would need to be assured that they would not be sued if anything did happen while they were landing on the closed runway or any part of the Airport. Rettig noted that the contractors are using this pavement for their staging area in the runway project. Hughes responded to this issue, as well,noting that the crushing portion of the project is taking place in this area. The discussion continued, with Members discussing whether or not they believe this old runway could be opened again for daytime usage. Rettig then asked Dulek for her opinion on the issue. Farris noted that the risks involved in this type of thing are just not worth it, in his opinion. Jay Honeck noted that he and other pilots would be willing to take the responsibility for being able to land on the old runway pavement. Gardinier added that as a pilot herself, she would have safety concerns as well. Rettig asked if there were any motions from the commission members. Rettig noted that their decision from the July 10th meeting still stands on the runway closure. ii. 2008 Pavement Rehab(North Taxilanes)—Hughes stated that the contractor has completed the work,and he is recommending acceptance of this project. Tharp noted that he had handed out a revised price sheet. 1. Consider Resolution#A09-20 Accepting Work-Farris moved to consider Resolution#A09-20 to Accept Work on the North Taxilanes. Seconded by Gardinier. Carried 4- 0. Iowa City Airport Commission July 16,2009 Page 3 of 5 iii. Obstruction Mitigation—Hughes stated that he has still not received a response from Mediacom on their relocation billing. He is also waiting for a response from United hangar demolition contractor to resolve some sanitary sewer issues. iv. Building H—University of Iowa Hangar Expansion—Tharp noted that he has had several meetings with University staff regarding this project. He noted some of the changes that have been addressed, such as to the office and storage spaces. The discussion continued,with Members asking questions of Tharp concerning the hangar layout. Tharp noted that he and Dulek has met with George Hollins from the University of Iowa to discuss redoing the office as storage space. Richey spoke to their needs and what they would prefer to do. Tharp continued to respond to Members' questions regarding design issues. Rettig then reviewed their options, and asked that Dulek look into their concerns on this so they can revisit it once she has done some research. c. Airport"Operations;" Strategic Plan-Implementation;Budget; Management— Tharp briefly explained the handouts regarding the budget and year-end. Rettig questioned several items-Building Room Rental and also Contracted Improvements. Tharp responded to questions, explaining the amounts being shown here. Rettig then asked about an amount on the last page of the handouts, and Tharp explained what the amount is for. d. 2009/2010 T-Hangar Contracts and Fees -(Farris and Gardinier recused themselves due to conflict of interest, and participated as members of the public.) Rettig noted that Tharp had prepared a memo for this issue. Tharp briefly described how he arrived at these amounts,and recommended they maintain their hangar rates. Horan stated that he would like to make sure they have cleaned up any language issues, as previously found during review. Rettig added that she is comfortable with this proposal. Gardinier,speaking as a member of the public, stated that as tenants of the Airport they all have signed a lease, and she would like to see the memo state that rents were raised a year ago. She also noted that last year she asked what airports in a 50-mile radius charge for hangar rent, and that the Airport post this information for pilots to see. Tharp will add this information to the memo, showing what the current rates are at neighboring airports. e. Jet Air/Iowa Flight Training-Dulek noted that after the last meeting she sent a proposed business agreement to Iowa Flight Training, as well as a proposed sub-contract to Jet Air. She has not heard from Jet Air yet, and has had a couple of emails with Tim Bush regarding this issue. Dulek added that Whirlybird Helicopter is a sub-contractor under Iowa Flight Training. She noted that she has not heard anything yet from them,but they will need to provide insurance as outlined in the agreement. The discussion continued, Iowa City Airport Commission July 16, 2009 Page 4 of 5 with Members asking questions about this type of agreement. Rettig reiterated that the Airport should have a copy of the sub-agreement between Jet Air and these other entities. Members agreed that they are ready to move forward with this agreement. f. FBO Staff Report- Phillip Wolford of Jet Air stated there wasn't much to report. He stated that they realize that the runway closure will affect their business, but they understand the need for this. Tharp suggested they meet in the next week and review some of the projects that the Jet Air staff will be tackling during this downtime. Rettig noted that she had received an email from a former Airport Commissioner, stating how the entrance area is looking better. Gardiner then spoke about ultralights being able to land during the time the runways are closed. Tharp noted that he had a call from a Sertoma rep, asking for the closure dates of the runway and possibly moving their show this year. Rettig stated that they should work with Sertoma if they need to move the date. g. Subcommittees' Reports—None. h. Commission Members' Reports—Gardinier spoke about the race she recently took part in,and the possibility of Iowa City hosting such a race. Horan noted that has some new pictures for the Facebook page. Rettig spoke to the runway closure and the fact that no one is happy with this,but that she is grateful they are going to have such nice,new runways once this project is done. She thanked everyone for their patience during this time. i. Staff Report—Dulek noted that the Council agenda of July 28 will include the Merschman Seed agreement. Tharp noted that he is working with the IT department to get a web cam going at the Airport. Tharp also noted that the Aviation program was approved on Tuesday, and he gave Members a handout regarding this. SET NEXT REGULAR MEETING: Thursday, August 20, 2009 at 6:00 P.M. ADJOURN: Horan moved to adjourn the meeting. Seconded by Gardinier. Carried 4-0. The meeting adjourned at 7:50 P.M. i ! g/all°9 C ERS t•1 DATE • Iowa City Airport Commission July 16, 2009 Page 5 of 5 Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Dates) TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X X X X X X X X Minnetta 3/1/15 — — — X X X X O/E O/E O/E X Gardinier Howard Horan 3/1/14 X X X X O/E 0/E X X X X X Janelle Rettig 3/1/12 X 0/E X X X X X X X X X John Staley 3/1/10 X 0/E X X 0/E O/E X X IC X X NAME TERM 7/16 EXP. Greg Farris 3/1/13 X Minnetta 3/1/15 X Gardinier Howard Horan 3/1/14 X Janette Rettig 3/1/12 X John Staley 3/1/10 0/E KEY: IC = Present O = Absent 0/E= Absent/Excused NM= No meeting — = Not a Member 5