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Home My WebLink About08-20-2009 Airport Commission Meeting Minutes s 1 Airport Commission August 20,2009 MINUTES FINAL IOWA CITY AIRPORT COMMISSION AUGUST 20, 2009 -6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris, Howard Horan, Janelle Rettig, Minnetta Gardinier Members Absent: John Staley Staff Present: Sue Dulek; Michael Tharp Others Present: David Hughes, Steve Eaton, Rick Mascari, Randy Hartwig, Jay Honeck, Peggy Slaughter, Greg Zimmerman, Dan Yeager, Phillip Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Rettig called the meeting to order at 6:03 P.M. Farris moved to amend the agenda by moving items 4c and 4e to follow item 4a. Horan _ seconded the motion. The motion carried 4-0; Staley absent. APPROVAL OF MEETING MINUTES: The minutes of the July 16, 2009 meeting were reviewed. Horan moved to approve the minutes of the July 16, 2009 meeting as presented. Farris seconded the motion. The motion carried 4-0; Staley absent PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park-Peggy Slaughter addressed the Airport Commission. She stated that they are working on documents for Lot 1 still. She added that there is an interested party in several lots (Lots 16 and 17) and briefly explained the proposed project to Members. Slaughter continued, stating that today she received a call from someone interested in three of the lots. Gardinier asked for some history on Aviation Commerce Park, to which Horan responded. Slaughter further explained the pricing of the lots in the Aviation Commerce Park area. The discussion continued with those present discussing this area and what the initial strategy was. i 2 Airport Commission August 20,2009 Members also discussed the remaining debt on the improvements and the use of the sales proceeds following the loan payoff. c. FAA/IDOT Projects -AECOM - David Hughes Runway 7/25 8:12130 - Hughes discussed the status of the runway construction. Hughes stated the contractor was behind schedule but didn't know exactly how far behind they were. Hughes stated that they were preparing for pavement to be placed and as that started he would have a better idea for the amount of delay the project had. Hughes talked about an area of the project that encountered some delay in the material that existed. There was a lot more unusable material in the north than had been anticipated and they were incorporating fly ash into the area. Rettig discussed the use of fly ash in the flood zone as fly ash is the waste material produced from coal fired power plants. She said that she spoke with Hughes who confirmed that the DNR permitted fly ash to be used to stabilize the soils during the runway construction. Horan asked about the rain dates, Hughes responded that so far 5 days had rain greater than 1 inch. Members expressed their concern that 20 hour days were not being performed, and that the contractors efforts to complete work in the required time hadn't been up to expectations. Rettig asked about the definition of the rain dates to which Hughes responded. Zimmerman asked about backup plans if there were further delays. Hughes responded that the plan B was to reopen 7-25 for a short time while 12-30 was being finished if it was going to be a large delay. Hughes stated that in order to open 7-25 an asphalt transition would need to be put into place which would add approximately$140,000 to the price and then the work would then be removed with work in the 7-25 area. Rettig asked about the requested alternatives from the FAA. Tharp responded that the short runways caused risk concern, FAA said they would participate in the costs associated with a work schedule that was 24 hours per day for the duration of the intersection section. Mascari requested that the Commission allow pilots to use 18/36 at their own risk. Rettig asked if any member wanted to make a motion to that effect, and no motion was made. Members discussed the liquidated damages amount that was placed in the contract. Members discussed the possibility of hold another meeting if necessary pending the runway schedule. ii. Obstruction Mitigation—Hughes stated that he has not received an invoice from Mediacom for their work and has not been able to make contact with the United Hangar demolition contractor. iii. Building H -University of Iowa Hangar Expansion—Hughes stated they had some questions for the commission regarding the revisions. Hughes stated they met with city staff regarding the flood plain issues. University staff had suggestions for some of the changes to the plans that didn't have an impact to the flood mitigation areas, but might produce some cost savings. Members expressed a desire to put the changes before the contractor to judge cost savings and to move with the suggestions if there were a cost savings associated with them. 3 Airport Commission August 20,2009 iv. 2010 State Aviation Program - Tharp noted that this was the grant offer for the application the airport made in April. Rettig asked for a refresher on the projects. Hughes described the projects which were pavement rehabilitation and joint sealing in different areas and to address drainage around Hangar A which has been having issues with frost heaving 1. Consider a resolution accepting IDOT grant for FY2010—Farris moved the resolution A09-21, Horan seconded. Motion passed 4- 0, Staley Absent v. 2008 Pavement Rehab- North Taxilanes- Hughes noted that there was math error in the previous acceptance documentation of this project. 1. Consider a resolution amending the final contract amount and rescinding Resolution A9-20—Horan moved to approve resolution A09-22, seconded by Gardinier. Motion passed 4-0, Staley absent e. 2009-2010 T-Hangar Contracts and Fees- Farris and Gardinier recused themselves due to conflict of interest with this item. Tharp discussed the information that was given out Tharp also discussed adding a section to the web page which would include placing current rates and the hangar agreement on the web. Members discussed the waiting list and the upkeep of the list. b. Consider a motion to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Horan moved to adjourn to executive session. Gardinier seconded the motion. The motion carried 4-0; Staley absent (Moved into executive session at 7:35P.M.; returned to regular session at 7:48 P.M.) d. Airport Operations; Strategic Plan-Implementation; Budget; Management- Rettig noted that everyone should have the current debt load figure. She asked Tharp to cover operations next. Tharp noted that during the time that the Airport has been shut down for the runway project a lot of projects have been completed. He noted the areas that have been painted and some of the various maintenance issues being addressed. Rettig asked if there was anything for Strategic Plan. Tharp noted that they will need to work on this soon and suggested they reconvene the subcommittee on this. Rettig next asked if there were any comments on the Budget. The boiler expense was briefly discussed. On page 1 of"Expenses," Rettig asked about the temp employee and full-time employee expenses noted for July. Tharp stated that he will look into these items. On page 4 of"Expenses," item 445230, Rettig asked about the maintenance and cleaning contracts. Tharp explained why this item is shown this way. Rettig suggested they use"Management Services"for this item. Next, on page 5, item 461040, "Other Agriculture Chemicals," Rettig asked what this$669.46 charge is for. It was noted that this is for weed killer. Rettig then noted that on page 7, Contracted and Non-Contracted Improvements,"that this balance has been carried over from previous years. Tharp noted that the FAA's Central Region r 4 Airport Commission August 20,2009 Conference is coming up next month. He asked that others let him know if they want to attend the conference in Kansas City, September 22 and 23. i. Hangar trade request-Hangars#56 &#46 -Tharp spoke to the Members about this issue. The two tenants want to temporarily swap hangars for the remainder of their lease term, and then if it works out for both of them, they will want to make the change permanent. Members agreed that they have no problem with this request and granted their permission for a temporary change in hangars for these two tenants. f. Jet Air/Iowa Flight Training -Woolford noted that Jet Air has finalized the agreement with Iowa Flight Training. He responded to Members'questions regarding this. g. FBO Staff Report-Woolford stated that staff is keeping busy with the various projects around the Airport, as Tharp stated earlier. He added that they will be cleaning carpets last, once the other projects are taken care of. Rettig noted that staff needs to be careful with the"brush hog" machinery as it can be quite difficult to use. Gardinier noted that the security gate is not closing as it should, and Tharp stated that he will look into this issue again. h. Subcommittees' Reports -Farris noted that the next step for the observation area is some type of deck so visitors can see over the fencing better. Rettig noted that they need to move the car that is parked in this area so they can install the bike rack and garbage can there instead. The discussion continued, with Members talking about possible fundraising. Rettig suggested that the various subcommittees consider reconvening again to cover some of these issues. The issue of having a sidewalk along Riverside Drive, in front of the Airport, was brought up. Rettig noted that she has asked JCCOG for this, noting that there is a path along there showing how many people would use a sidewalk if one were installed. She asked that others speak up for this sidewalk, as well, to help make it of more importance. i. Commission Members' Reports-Farris noted that he attended the City Council meeting recently. He gave the Council an update of Airport projects and the runway closure, as well. Horan noted some aviation news he has read recently, and suggested that when the runways reopen they plan some sort of celebration. Horan also spoke briefly about the south aviation area and future planning for this. Horan also noted the loss of Dan Hall, 27C, and the upcoming sale of his plane. Rettig then spoke about the new webcam, stating that she was looking at it yesterday. Rettig also spoke to a press release from the State on the economic impact of airports. She added that someone should write a response to this issue. Dan Yeager spoke briefly about the webcam, noting that this might be a good thing to add to the local news channel's weather report. j. Staff Report-Dulek noted that the next City Council meeting is September 15. Rettig asked that a Commission Member try to make this meeting. Tharp said he received the economic impact study results from the state and that he would distribute them to council and city staff. SET NEXT REGULAR MEETING: The next regular meeting of the Airport Commission will be Thursday, September 17, 2009, at 6:00 P.M. at the Iowa City Airport. 5 Airport Commission August 20, 2009 ADJOURN: Farris moved to adjourn the meeting at 8:40 P.M. Horan seconded the motion. The motion carried 4-0; Staley absent. 3d,Rl----- 9449 CHAIRPERSON DATE 6 Airport Commission August 20,2009 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2009 TERM 118 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X X X X X X X X Minnetta 3/1/15 -- -- — X X X X O/E O/E O/E X Gardinier Howard 3/1/14 X X X X O/E O/E X X X XX Horan Janelle Rettig 3/1/12 X O/E X XX X X X X X X John Staley 3/1/10 X O/E X X O/E O/E X X X X X NAME TERM 7/16 8/20 EXP. Greg Farris 3/1/13 X X Minnetta 3/1/15 X X Gardinier Howard 3/1/14 X X Horan Janelle Rettig 3/1/12 X X John Staley 3/1/10 O/E O/E KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting — = Nota Member