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HomeMy WebLinkAbout10-15-2009 Airport Commission Meeting Minutes 1 Airport Commission October 15, 2009 MINUTES FINAL IOWA CITY AIRPORT COMMISSION OCTOBER 15, 2009 -6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris (arrived late), Howard Horan, Janelle Rettig, John Staley Members Absent: Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson Others Present: Adam Henderson, Randy Miller, Harrel Timmons, Phillip Wolford, Tim Busch, Brian Douglas RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Rettig called the meeting to order at 6:03 P.M. APPROVAL OF MEETING MINUTES: The minutes of the September 17, 2009 meeting were reviewed. Staley asked if the rough spots on the new runway surface had been taken care of yet. Tharp responded, stating that he is under the impression they have been addressed. A brief conversation took place, with several audience members stating the surface is much smoother now. Horan moved to approve the minutes of the September 17, 2009 meeting as presented. Staley seconded the motion. The motion carried 3-0; Gardinier and Farris absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park-Randy Miller gave the Members an update, stating that they did have the closing with the University of Iowa on lot#1 a couple of weeks ago. He continued, stating that they have received an RFP, request for a proposal, on a couple of lots. This situation is a build-to-suit so they are working with some developers here on this proposed project. Miller stated that they have had quite a few inquires on the lots, many of which appear to have an interest in the upcoming Walmart Superstore project. Horan asked about the road that runs through the Aviation Commerce Park area and if there are plans to upgrade this. Jeff Davidson, City Planning Director, responded as well, explaining Walmart's plans and what is 2 Airport Commission October 15, 2009 expected in this area. The discussion continued with Members talking about future plans for this area and what might be expected. b. FY2011-FY2015 Strategic Planning -Jeff Davidson addressed the Members regarding their desire to update the Strategic Plan for the Airport. He gave a brief overview of how they have handled this in the past, noting that it is time to work on this again. Staley noted that he believes the process worked well last time. Davidson noted that somewhere in this process it would be a good idea to get public input into the plan. Horan stated that he would like to see them move the Airport off of the City's budget completely. The discussion continued, with Davidson responding to Members' questions. Davidson told Members that he would be glad to attend a couple of their meetings to help facilitate the new Strategic Plan for the Airport. Rettig added that she believes all of the stakeholders in this planning need to be present at the beginning of the process. This led to a discussion of how the Members would like to structure these planning sessions. Davidson noted that he would like to start this process in December, if Members are okay with that. It was decided that the December 17 meeting will kick off the strategic planning process. c. FAAIIDOT Projects -AECOM -Rettig noted that David Hughes is out ill this evening and that Tharp will share information that he received on updates. i. Runway 7/25 & 12/30 -Tharp noted that half of the pavement on 7-25 was poured, and the second of four strips was completed on Tuesday. They expect to be back Friday for the third portion, and the following Monday for the fourth. This puts them at about two weeks behind schedule. Tharp continued, stating that they did get a reply from the contractor on the asphalt section to reconnect old 18-36 to runway 12-30. He added that Members need to decide if they want to do this connecting section of asphalt or not. This started a discussion regarding whether or not they could afford to pay for this section of asphalt. Rettig stated that she would prefer to look at this again in the spring, when they could possibly roll several projects together. Rettig noted that she received an email from David with the information regarding the stimulus funding project and that it had created the full time equivalent of 8 jobs. ii. Obstruction Mitigation -Tharp noted that Mr. Zimmerman has completed his necessary work and is AECOM processing the final pay estimate. Nothing has been heard yet from Mediacom on their work. iii. Building H - University of Iowa Hangar Expansion -Tharp stated that they have meet with the contractor and are moving forward. Final permits have been issued and he was working with the contractor for a revised schedule. d. Airport Operations: Strategic Plan-Implementation; Budget; Management- Tharp noted that they need to review the FY11 budget that is part of the Members' packet for this meeting. It was noted that one of the Council's requests was to lower the general levy portion to $100,000 as part of the budget cuts for FY11. Rettig noted some specific issues of concern, mainly the portion of the Airport budget that goes toward the economic development coordinator position. She suggested that this portion be brought to zero as part of the reduction. Members continued to 3 Airport Commission October 15, 2009 discuss various issues, reviewing some of the projects that need to be included in this budget. Farris moved to present to the City the FY2011 budget as proposed. Staley seconded the motion. The motion carried 4-0; Gardinier absent i. Future Airport Space Needs -Tharp spoke to the Members regarding the capital improvement plan for the Airport. He noted that they have plans for a corporate-type hangar. The discussion continued, centering on the State's upcoming aviation budget and possible budget cuts. Tharp stated that the reason for this discussion is to decide if they still want a corporate-type hangar or do they want to reconsider this plan. Horan noted that his priorities would include the corporate hangar, but also a facilities building for the Airport. Farris agreed with the corporate hangar idea, stating that they will need T-hangars before long. Plus, the T- hangars would bring income for the Airport, Farris added. Rettig noted that her concern is that a single tenant must be able to afford this new hangar, versus a T-hangar with ten likely tenants. Tharp then spoke about T-hangars and some of the possibilities there. A discussion started on the various types of hangars that could be built. Tharp noted that they will have a couple of months until next spring, once they know the State's budget, to decide on their direction. Rettig noted that the Airport has paid their debt on the Commerce Park improvements but still had other hangar debt. Tharp noted that they should have around $150,000 left from this transaction. It was noted that the hangar debts are all at 5% now. Rettig stated that they should begin meeting with Jet Air to see what their needs would be in a corporate hangar and to start some RFPs on this. She noted that they should then create a subcommittee to work with Tharp and Jet Air on what their needs would be. Horan volunteered to work with this subcommittee. ii. JCCOG FY2011-2012 Transportation Projects - Rettig noted that Members received a memo in their packet concerning this item. She stated that the trail/sidewalk project for Riverside Drive was not put on the upcoming plan as had been hoped. Members agreed that they would like to send a letter in support of putting a trail/sidewalk in this area of Riverside Drive. Tharp then noted some maintenance issues with leaking terminal windows having wood rot, etc. Members agreed to make repairs. e. Hangar#32 -Tharp noted that the hangar lease is up for renewal at $615 per month, an increase of$100/month. The other item for approval is a business agreement with Keith Roof allowing him to do business as Iowa City Aircraft Repair at the Airport. Members briefly discussed these agreements, with Tharp responding to questions. i. Consider Resolution #A09-24 Approving Lease Agreement with Keith Roof, Doing Business as Iowa City Aircraft Repair. 4 Airport Commission October 15, 2009 Farris moved to recommend Resolution#A09-24. Staley seconded the motion. The motion carried 4-0; Gardinier absent. ii. Consider Resolution#A09-25 Approving Commercial Business Agreement with Keith Roof, Doing Business as Iowa City Aircraft Repair. Farris moved to recommend Resolution#A09-25. Staley seconded the motion. The motion carried 4-0; Gardinier absent f. Whirlybird Helicopters -Tharp noted that the paperwork has begun for this agreement, and that they are finishing up a business agreement with Whirlybird. The discussion continued,with Members agreeing that the increase in commercial business is a positive. Rettig noted that they do need the State paperwork before they can complete this agreement. i. Consider Resolution#A09-26 Approving Commercial Business Agreement with Whirlybird Helicopters. Farris moved to approve Resolution#A09-26.Horan seconded the motion. Staley moved to amend Resolution#A09-26, Authorizing the Chair to Sign, Subject to Whirlybird Being Registered with the Secretary of State to do Business in Iowa. Farris seconded the amended motion. Motion carried 4-0; Gardinier absent g. Jet Air/Iowa Flight Training -Dulek noted that Members have a copy of the'third' agreement, the most recent, that they have received. She briefly touched on the few items that were in question, noting what the Commission needs to consider. Horan moved to approve Jet Air's subcontract with Iowa Flight Training. Staley seconded the motion.The motion carried 4-0; Gardinier absent h. FBO Staff Report-Harrel Timmons addressed the Commission, giving them a quick rundown on maintenance issues with mowing, etc. Tharp noted that the truck is at the garage having the snow blade sharpened and installed. A brief discussion ensued regarding the nonfunctioning motherboard on the fuel pump's computer. Timmons then spoke about some of the traffic they've had on football weekends. It was noted that once the runway is opened up completely, larger planes will be able to land here. Timmons spoke briefly about having an emergency response practice at the Airport, to which Members agreed. Adam Henderson of Iowa Flight Training spoke next, stating that they are doing okay with getting new students. Tim Busch of Whirlybirds stated that they are also doing okay and are on target with their new students as well. i. Subcommittees' Reports -None. j. Commission Members' Reports -Horan noted that he would like to get some of the City Council candidates out to the Airport. Rettig added that there will be two if not three new Council Members in November. Tharp stated that they can extend invitations to these candidates, and Timmons added that he would send a letter. S Airport Commission October 15, 2009 Staley asked Tharp if he had the final completion date for runway 7-25, and Tharp noted that it is November 8. k. Staff Report -Tharp noted that he recently attended the FAA Regional Conference. He stated that it was a good conference and he was glad he was able to speak to several people from the FAA. Next Thursday is the Airport Management 101 workshop in Cedar Rapids, according to Tharp, and if anyone else would like to attend they need to let him know. Dulek noted the Council's schedule for November. SET NEXT REGULAR MEETING: Rettig noted that Gardinier will not be able to attend the November meeting due to her travel schedule. She added that she believes they should try to work with her schedule so as not to lose Gardinier's input at this time. Members reviewed their schedules in an attempt to find a better time or day. Everyone agreed that moving the meeting to a different day that same week would work. The next regular meeting of the Airport Commission will be held on Tuesday, November 17, 2009, at 6:00 P.M. at the Airport Terminal building. Dulek noted that a special meeting may need to be called if the Building H plans are ready to move forward. ADJOURN: Farris moved to adjourn the meeting at 8:33 P.M. Staley seconded the motion. The motion carried 4-0; Gardinier absent. LI)(11/44 7400.,, 11/15101 CHAIRPERSON DATE • 6 Airport Commission October 15, 2009 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2009 TERM 1/8 2/5 2/12 3/12 4/2 4114 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X XX X X X X X Minnetta 3/1/15 -- --- X X X X O/E O/E O/E X Gardinier Howard 3/1/14 X X X X O/E O/E X X X XX Horan Janelle Rettig 3/1/12 X O/E X X XX X X X X X John Staley 3/1/10 X O/E X X O/E O/E XX X X X NAME TERM 7116 8/20 9/17 10/15 EXP. Greg Farris 3/1/13 X X X X Minnetta 3/1/15 X X O/E O/E Gardinier Howard 3/1/14 X X X X Horan Janelle Rettig 3/1/12 X X X X John Staley 3/1/10 O/E O/E X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting = Nota Member