HomeMy WebLinkAbout10-15-2009 Airport Commission Meeting Minutes 1
Airport Commission
October 15, 2009
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
OCTOBER 15, 2009 -6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Greg Farris (arrived late), Howard Horan, Janelle Rettig, John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson
Others Present: Adam Henderson, Randy Miller, Harrel Timmons, Phillip Wolford, Tim
Busch, Brian Douglas
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action): None
CALL TO ORDER:
Chairperson Rettig called the meeting to order at 6:03 P.M.
APPROVAL OF MEETING MINUTES:
The minutes of the September 17, 2009 meeting were reviewed. Staley asked if the rough
spots on the new runway surface had been taken care of yet. Tharp responded, stating that he
is under the impression they have been addressed. A brief conversation took place, with
several audience members stating the surface is much smoother now.
Horan moved to approve the minutes of the September 17, 2009 meeting as presented.
Staley seconded the motion. The motion carried 3-0; Gardinier and Farris absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park-Randy Miller gave the Members an update, stating that
they did have the closing with the University of Iowa on lot#1 a couple of weeks ago.
He continued, stating that they have received an RFP, request for a proposal, on a
couple of lots. This situation is a build-to-suit so they are working with some
developers here on this proposed project. Miller stated that they have had quite a
few inquires on the lots, many of which appear to have an interest in the upcoming
Walmart Superstore project. Horan asked about the road that runs through the
Aviation Commerce Park area and if there are plans to upgrade this. Jeff Davidson,
City Planning Director, responded as well, explaining Walmart's plans and what is
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October 15, 2009
expected in this area. The discussion continued with Members talking about future
plans for this area and what might be expected.
b. FY2011-FY2015 Strategic Planning -Jeff Davidson addressed the Members
regarding their desire to update the Strategic Plan for the Airport. He gave a brief
overview of how they have handled this in the past, noting that it is time to work on
this again. Staley noted that he believes the process worked well last time.
Davidson noted that somewhere in this process it would be a good idea to get public
input into the plan. Horan stated that he would like to see them move the Airport off
of the City's budget completely. The discussion continued, with Davidson
responding to Members' questions. Davidson told Members that he would be glad to
attend a couple of their meetings to help facilitate the new Strategic Plan for the
Airport. Rettig added that she believes all of the stakeholders in this planning need
to be present at the beginning of the process. This led to a discussion of how the
Members would like to structure these planning sessions. Davidson noted that he
would like to start this process in December, if Members are okay with that. It was
decided that the December 17 meeting will kick off the strategic planning process.
c. FAAIIDOT Projects -AECOM -Rettig noted that David Hughes is out ill this evening
and that Tharp will share information that he received on updates.
i. Runway 7/25 & 12/30 -Tharp noted that half of the pavement on 7-25
was poured, and the second of four strips was completed on Tuesday.
They expect to be back Friday for the third portion, and the following
Monday for the fourth. This puts them at about two weeks behind
schedule. Tharp continued, stating that they did get a reply from the
contractor on the asphalt section to reconnect old 18-36 to runway 12-30.
He added that Members need to decide if they want to do this connecting
section of asphalt or not. This started a discussion regarding whether or
not they could afford to pay for this section of asphalt. Rettig stated that
she would prefer to look at this again in the spring, when they could
possibly roll several projects together. Rettig noted that she received an
email from David with the information regarding the stimulus funding
project and that it had created the full time equivalent of 8 jobs.
ii. Obstruction Mitigation -Tharp noted that Mr. Zimmerman has
completed his necessary work and is AECOM processing the final pay
estimate. Nothing has been heard yet from Mediacom on their work.
iii. Building H - University of Iowa Hangar Expansion -Tharp stated that
they have meet with the contractor and are moving forward. Final permits
have been issued and he was working with the contractor for a revised
schedule.
d. Airport Operations: Strategic Plan-Implementation; Budget; Management-
Tharp noted that they need to review the FY11 budget that is part of the Members'
packet for this meeting. It was noted that one of the Council's requests was to lower
the general levy portion to $100,000 as part of the budget cuts for FY11. Rettig
noted some specific issues of concern, mainly the portion of the Airport budget that
goes toward the economic development coordinator position. She suggested that
this portion be brought to zero as part of the reduction. Members continued to
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October 15, 2009
discuss various issues, reviewing some of the projects that need to be included in
this budget.
Farris moved to present to the City the FY2011 budget as proposed. Staley
seconded the motion. The motion carried 4-0; Gardinier absent
i. Future Airport Space Needs -Tharp spoke to the Members regarding
the capital improvement plan for the Airport. He noted that they have
plans for a corporate-type hangar. The discussion continued, centering
on the State's upcoming aviation budget and possible budget cuts. Tharp
stated that the reason for this discussion is to decide if they still want a
corporate-type hangar or do they want to reconsider this plan. Horan
noted that his priorities would include the corporate hangar, but also a
facilities building for the Airport. Farris agreed with the corporate hangar
idea, stating that they will need T-hangars before long. Plus, the T-
hangars would bring income for the Airport, Farris added. Rettig noted
that her concern is that a single tenant must be able to afford this new
hangar, versus a T-hangar with ten likely tenants. Tharp then spoke
about T-hangars and some of the possibilities there. A discussion started
on the various types of hangars that could be built. Tharp noted that they
will have a couple of months until next spring, once they know the State's
budget, to decide on their direction.
Rettig noted that the Airport has paid their debt on the Commerce Park
improvements but still had other hangar debt. Tharp noted that they
should have around $150,000 left from this transaction. It was noted that
the hangar debts are all at 5% now. Rettig stated that they should begin
meeting with Jet Air to see what their needs would be in a corporate
hangar and to start some RFPs on this. She noted that they should then
create a subcommittee to work with Tharp and Jet Air on what their needs
would be. Horan volunteered to work with this subcommittee.
ii. JCCOG FY2011-2012 Transportation Projects - Rettig noted that
Members received a memo in their packet concerning this item. She
stated that the trail/sidewalk project for Riverside Drive was not put on the
upcoming plan as had been hoped. Members agreed that they would like
to send a letter in support of putting a trail/sidewalk in this area of
Riverside Drive.
Tharp then noted some maintenance issues with leaking terminal windows
having wood rot, etc. Members agreed to make repairs.
e. Hangar#32 -Tharp noted that the hangar lease is up for renewal at $615 per month,
an increase of$100/month. The other item for approval is a business agreement
with Keith Roof allowing him to do business as Iowa City Aircraft Repair at the
Airport. Members briefly discussed these agreements, with Tharp responding to
questions.
i. Consider Resolution #A09-24 Approving Lease Agreement with Keith Roof,
Doing Business as Iowa City Aircraft Repair.
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Airport Commission
October 15, 2009
Farris moved to recommend Resolution#A09-24. Staley seconded
the motion. The motion carried 4-0; Gardinier absent.
ii. Consider Resolution#A09-25 Approving Commercial Business Agreement
with Keith Roof, Doing Business as Iowa City Aircraft Repair.
Farris moved to recommend Resolution#A09-25. Staley seconded
the motion. The motion carried 4-0; Gardinier absent
f. Whirlybird Helicopters -Tharp noted that the paperwork has begun for this
agreement, and that they are finishing up a business agreement with Whirlybird. The
discussion continued,with Members agreeing that the increase in commercial
business is a positive. Rettig noted that they do need the State paperwork before
they can complete this agreement.
i. Consider Resolution#A09-26 Approving Commercial Business
Agreement with Whirlybird Helicopters.
Farris moved to approve Resolution#A09-26.Horan seconded the
motion. Staley moved to amend Resolution#A09-26, Authorizing
the Chair to Sign, Subject to Whirlybird Being Registered with the
Secretary of State to do Business in Iowa. Farris seconded the
amended motion. Motion carried 4-0; Gardinier absent
g. Jet Air/Iowa Flight Training -Dulek noted that Members have a copy of the'third'
agreement, the most recent, that they have received. She briefly touched on the few
items that were in question, noting what the Commission needs to consider.
Horan moved to approve Jet Air's subcontract with Iowa Flight Training. Staley
seconded the motion.The motion carried 4-0; Gardinier absent
h. FBO Staff Report-Harrel Timmons addressed the Commission, giving them a quick
rundown on maintenance issues with mowing, etc. Tharp noted that the truck is at
the garage having the snow blade sharpened and installed. A brief discussion
ensued regarding the nonfunctioning motherboard on the fuel pump's computer.
Timmons then spoke about some of the traffic they've had on football weekends. It
was noted that once the runway is opened up completely, larger planes will be able
to land here. Timmons spoke briefly about having an emergency response practice
at the Airport, to which Members agreed. Adam Henderson of Iowa Flight Training
spoke next, stating that they are doing okay with getting new students. Tim Busch of
Whirlybirds stated that they are also doing okay and are on target with their new
students as well.
i. Subcommittees' Reports -None.
j. Commission Members' Reports -Horan noted that he would like to get some of
the City Council candidates out to the Airport. Rettig added that there will be two if
not three new Council Members in November. Tharp stated that they can extend
invitations to these candidates, and Timmons added that he would send a letter.
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October 15, 2009
Staley asked Tharp if he had the final completion date for runway 7-25, and Tharp
noted that it is November 8.
k. Staff Report -Tharp noted that he recently attended the FAA Regional Conference.
He stated that it was a good conference and he was glad he was able to speak to
several people from the FAA. Next Thursday is the Airport Management 101
workshop in Cedar Rapids, according to Tharp, and if anyone else would like to
attend they need to let him know. Dulek noted the Council's schedule for November.
SET NEXT REGULAR MEETING:
Rettig noted that Gardinier will not be able to attend the November meeting due to her travel
schedule. She added that she believes they should try to work with her schedule so as not to
lose Gardinier's input at this time. Members reviewed their schedules in an attempt to find a
better time or day. Everyone agreed that moving the meeting to a different day that same week
would work. The next regular meeting of the Airport Commission will be held on Tuesday,
November 17, 2009, at 6:00 P.M. at the Airport Terminal building. Dulek noted that a special
meeting may need to be called if the Building H plans are ready to move forward.
ADJOURN:
Farris moved to adjourn the meeting at 8:33 P.M. Staley seconded the motion. The
motion carried 4-0; Gardinier absent.
LI)(11/44
7400.,, 11/15101
CHAIRPERSON DATE
•
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Airport Commission
October 15, 2009
AIRPORT COMMISSION
ATTENDANCE RECORD
YEAR 2009
TERM 1/8 2/5 2/12 3/12 4/2 4114 4/16 5/6 5/21 6/18 7/10
NAME EXP.
Greg Farris 3/1/13 X X X X XX X X X X X
Minnetta 3/1/15 -- --- X X X X O/E O/E O/E X
Gardinier
Howard 3/1/14 X X X X O/E O/E X X X XX
Horan
Janelle Rettig 3/1/12 X O/E X X XX X X X X X
John Staley 3/1/10 X O/E X X O/E O/E XX X X X
NAME TERM 7116 8/20 9/17 10/15
EXP.
Greg Farris 3/1/13 X X X X
Minnetta 3/1/15 X X O/E O/E
Gardinier
Howard 3/1/14 X X X X
Horan
Janelle Rettig 3/1/12 X X X X
John Staley 3/1/10 O/E O/E X X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
= Nota Member