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HomeMy WebLinkAbout11-17-2009 Airport Commission Meeting Minutes • 1 Airport Commission November 17, 2009 MINUTES FINAL IOWA CITY AIRPORT COMMISSION • NOVEMBER 17, 2009 -6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig, John Staley Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson Others Present: David Hughes, Randy Hartwig, Patrick Sheridan RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Persons who are appointed to the Airport Commission must be residents of Iowa City. CALL TO ORDER: Chairperson Rettig called the meeting to order at 6:00 P.M. Rettig then noted that she had asked City Attorney Dulek if there would be a conflict of interest on her part now that she is on the County Board of Supervisors. Dulek stated that she did review this and she briefly commented on what she found including an Iowa Attorney General's opinion. At this time she does not find any conflict of interest. APPROVAL OF MEETING MINUTES: The minutes of the October 15, 2009 meeting were reviewed. Rettig noted on page 3, in the 2nd paragraph, where it states..."..the Airport paid off their debt recently"that this is not entirely true. The debt on the North Aviation Commerce Park is what was paid off. Staley moved to approve the minutes of the October 15, 2009 meeting as amended. Farris seconded the motion. The motion carried 5-0. AMEND THE AGENDA: Farris moved to amend the agenda by moving item 4.g. up before item 4.b. Horan seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. 2 Airport Commission November 17, 2009 ITEMS FOR DISCUSSION/ACTION: a. FY2011-FY2015 Strategic Planning -Jeff Davidson, Director of Planning and Community Development,joined the Commission to discuss updating the Airport Strategic Plan. He noted that he is there to help them in developing the FY11-FY15 plan, and he encouraged Members to update and change the plan as they see fit. Members agreed that they would like to have this process completed by the end of the fiscal year. Tharp will review the Airport's Master Plan, and Davidson will give a review of the South Central District Plan. Davidson further explained how this plan ties in with the City's Comprehensive Plan. The conversation turned to what type of input the Commission would like to receive. Davidson suggested they use a web- based system where they could receive public input, in addition to having a public input session with the Commission. Tharp will send a memo to tenants and other interested parties so that they are aware of the meeting. Members discussed having the input session from 6:00 to 7:00 P.M. on December 17, and then the regular Airport meeting will begin at 7:00 P.M. Davidson explained the process he will use in facilitating these meetings and what the Members can expect. g. FBO Staff Report-Sheridan spoke to the Members regarding the previous month's maintenance items. He noted that they have put the snow plow on the truck and are getting ready for the winter season. Business was up in the last week, with a few larger planes making landings now that the runway is open. He also noted the larger crowds on football weekends, adding that parking was getting tight at the last home game. Also noted was that Klay Johnson has resigned and Josh is now acting as the shop manager. b. Aviation Commerce Park-Tharp stated that he has not talked to Peggy Slaughter, but will try to reach her. c. FAA/1130T Projects -AECOM - i. Runway 7/25 & 12/30 -David Hughes addressed the Commission, stating that 7/25 is open, and that there are a few things they will need to finish up in the spring. Rettig noted that they received an email from the first plane that landed on the newly opened runway, stating that it was "absolutely beautiful"to land on. Gardinier was second to land. Hughes continued, adding that 12/30 will be completed if they get some dry weather. If everything goes well they hope to have it opened yet this week. ii. Obstruction Mitigation - Hughes noted that there is no change from last month on this. Dulek offered to contact Mediacom regarding this, and Hughes will get the contact information to her. iii. Building H -University of Iowa Hangar Expansion -Tharp noted that the lease will be on the December meeting's agenda, and they will need a special meeting to set the public hearing. Tharp continued, stating that they have met with the contractor and are looking for substantial completion by December 15 and then another week or so to complete punchlist items. 3 Airport Commission November 17, 2009 iv. FAA FY2011 Pre-Application -Hughes noted that Members should have a copy of what was submitted last year to the FAA. He has talked with Scott Tenor who does the Planning and Programming for the State of Iowa, and he shared Scott's suggestion of how they lay out their funding requests. Rettig asked for some clarification of the funding, and Hughes briefly explained the breakdown and ranking system. The discussion turned to the need for a storage building at the Airport and whether or not they could move up the equipment building project to FY10. The discussion continued, with Members agreeing that they would like to move this project up. Members then discussed the parallel taxi-ways and when this project has been slated for completion. They also talked about how this project will impact the Airport and the runways. Hughes noted that he will discuss this with Scott and will let the Commission know of any revisions to the schedule. d. Airport Operations: Strategic Plan-Implementation; Budget; Management- Rettig noted that Tharp may have printed out the wrong form for them this month. He apologized for this and noted that there was not anything unusual for this month. Rettig noted an article that she read in the newspaper,where the Department of Veteran Affairs is looking to lease 600 parking spaces in the Iowa City area. She wondered if the Airport would be interested in such a venture and briefly explained the requirements. Farris suggested they check into the possibility of using Airport grounds for storage of RVs, for example, as a way to increase revenues. This led to a discussion about the National Guard's building. Tharp noted that they have been slowly moving out, but that the Reserve has called and indicated an interest in renting this location. Gardinier suggested they look into using one of the lots they are trying to sell and use it for parking or storage. Members agreed that they should look into the VA request further and see if they can offer something. Tharp then asked if Members would let him know of any changes, additions, etc., to the annual report. At the December meeting the Commission will need to accept this and forward it on to the City Council. Rettig noted that she would like to add some of Horan's photos to this year's plan, and any charts and graphs that are applicable, as well. e. Airport Commission Eligibility- Dulek spoke to the Members regarding the change in the statute regarding eligibility. She reviewed this change, noting that the City Attorney is okay with making a recommendation to the Council that they can limit commission eligibility to Iowa City residents; however, she would like the Commission to explain to the Council why this is important to them. Rettig asked if Members wanted to extend the eligibility to County residents, but no one was interested. A letter will be written to Council to reflect this. f. Jet Air/Iowa Flight Training -Tharp noted that the contracts with Jet Air, both cleaning and maintenance, will expire at the end of the year. Both have automatic renewals, with the maintenance contract being for a year and the cleaning contract is done on a month-to-month basis. Tharp briefly touched on how things have gone with Jet Air, stating that he has been pleased with things. Gardinier brought up the issue of not being able to see the segmented circle from the air. She noted that 4 Airport Commission November 17, 2009 Patrick with Jet Air had previously discussed putting pea gravel around the segmented circle in hopes of bringing it out more. h. Subcommittees' Reports - None. i. Commission Members' Reports -Rettig commented on an article in the Gazette about three area pilots receiving FAA safety awards. j. Staff Report-Tharp noted that he was at the Airports 101 conference in Cedar Rapids recently. SET NEXT REGULAR MEETING: A special meeting will be held on Monday, December 7, at 7:30 A.M. to set a public hearing. The next regular meeting is set for Thursday, December 17, 2009, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Gardinier moved to adjourn the meeting at 7:40 P.M. Farris seconded the motion. The motion carried 5-0. Agr /4aaiaq CHAIRPERSONDATE 5 Airport Commission November 17, 2009 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2009 TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X X X X X X X X Minnetta 3/1/15 --- --- -- X X X X O/E O/E O/E X Gardinier Howard 3/1/14 X X X X O/E O/E X X X XX Horan Janelle Rettig 3/1/12 X O/E X X X X X X X X X John Staley 3/1/10 X O/E X X O/E O/E X X X X X NAME TERM 7/16 8/20 9/17 10/15 11/17 12/7 12/17 EXP. Greg Farris 3/1/13 X X X X X Minnetta 3/1/15 X X O/E O/E X Gardinier Howard 3/1/14 X X X X X Horan Janelle Rettig 3/1/12 X X X X X John Staley 3/1/10 O/E O/E X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting = Nota Member