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HomeMy WebLinkAbout12-07-2009 Airport Commission Meeting Minutes .a - 1 Airport Commission December 7, 2009 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 7, 2009 -7:30 A.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris, Howard Horan, Janelle Rettig, John Staley Members Absent: Minnetta Gardinier Staff Present: Sue Dulek Others Present: None RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action : None CALL TO ORDER: Chairperson Rettig called the meeting to order at 7:30 A.M. ITEMS FOR DISCUSSION/ACTION: Horan moved the resolution (A09-27) setting a public hearing for December 17, 2009 for the lease of Building H between the Iowa City Airport Commission and University of Iowa. Farris seconded. Motion passed 4-0 (Gardinier absent). ADJOURN: Staley moved to adjourn the meeting at 7:31 A.M. Horan seconded the motion. The motion carried 4-0 (Gardinier absent). WAlaxiof CHAIRPERSON DATE 2 Airport Commission December 7,2009 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2009 TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X X X X X X X X Minnetta 3/1/15 --- -- X X X X O/E WE O/E X Gardinier Howard 3/1/14 X X X X O/E O/E X X X XX Horan Janelle Rettig 3/1/12 X O/E X X X X X X X X X John Staley 3/1/10 X O/E X X O/E O/E X X X X X NAME TERM 7/16 8/20 9/17 10/15 11/17 12/7 12/17 EXP. Greg Farris 3/1/13 X X X X X X Minnetta 3/1/15 X X O/E O/E X O/E Gardinier Howard 3/1/14 X X X X X X Horan Janelle Rettig 3/1/12 X X X X X X John Staley 3/1/10 O/E O/E X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting — = Not a Member 1 Airport Commission December 17,2009 MINUTES FINAL IOWA CITY AIRPORT COMMISSION DECEMBER 17, 2009 -6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig, John Staley Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson Others Present: John Yeomans, Rick Mascari, Jay Honeck, Mary Honeck, Adam Henderson, Tim Busch, Randy Miller, Dan Yeager, Greg Zimmerman, Phillip Wolford, Bob Powers, Warren Paris, Charles Neuzil, Ehren Feuerbach, Chad Brandt, Bruce Hostager, Brian Douglas, Ronald Cone RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): • CALL TO ORDER: Chairperson Rettig called the meeting to order at 6:05 P.M. FY11-15 STRATEGIC PLAN: Rettig began by asking those present to do introductions. She then asked Jeff Davidson, the City's Planning and Community Development Director, to speak on the strategic planning process. Davidson noted that what they need to do over the next three or four meetings is establish where the Airport, as an entity, is right now, and then where they want to be in five years. The steps that they plan to get to this five-year mark will need to be identified, as well. Davidson stated that the first thing they will review will be the City's Comprehensive Plan, more specifically the South Central District Plan. He then gave a brief history of land-use laws in the State, how the zoning and subdivision rules play into all of this, and the history of the City's Comprehensive Plan, as well. He pointed out the areas of growth around the Airport, giving a history of how things have changed over the years. Davidson noted that one key area in this planning process is to make sure they reserve whatever land is needed for future operations of the Airport. Tharp then spoke about how the Airport has done as far as their previous five-year plan. He noted that Members received a summary of this in their packets, and he then highlighted some of these. The first goal was to establish effective management structure and improve communication with the City Council and City Administration. Tharp noted that they have accomplished this by creating the Operations Specialist position to maintain daily office routine work and to assist the Airport Commission in managing the Airport. Also noted was the increased presence of either the Airport Commission Chair or the Operations Specialist at meetings with the City Council and other City staff. Tharp continued, reviewing the progress to date of the Airport in its strategic plan. 2 Airport Commission December 17,2009 Davidson then addressed the Commission again, noting that their other goal this evening is to hear from those present. He added that they did accept web-based comments until noon today, and received a dozen or so of those. Davidson then asked that anyone wishing to speak please state their name and where they live. Bob Powers of Iowa City spoke first. He added that he sent an email earlier to the Commission. The discussion tumed to the need for a sidewalk along Riverside Drive, from south of the Airport up to the Highway 1/Highway 6 intersection. Davidson stated that this sidewalk is currently on the "unfunded" list of projects. He urged those interested in this project to contact a City Council Member and let them know their concerns. Rick Mascari spoke to the Members, asking if consideration of a restroom for after-hours use had been considered. John Yeomans of Iowa City stated that he would like to see the City get the industrial park area in east Iowa City completely built out before considering the area south of the Airport. Dan Yeager of Iowa City asked what the backlog is for hangars. Tharp noted that there are approximately 25 people on the waiting list, and currently there is between an 18- and 24-month wait. Yeager added that he believes they should consider adding more hangars, which would in turn increase the Airport's revenue. Rettig noted that in FY11 projections, the Airport is expected to have $500,000 in their capital improvements budget in order for them to build a hangar. Plus, the Airport plans to apply for a grant this spring which would provide matching funds for this project. Rettig asked if anyone else wished to speak. Tim Busch addressed the Members, stating that he operates Iowa Flight Training at six eastern Iowa airports. He gave Members a handout, adding that he would be glad to share this with anyone else present, as well. Busch remarked on his handout, noting that having the Airport in Iowa City generates approximately$12 million in economic benefit. He agreed that there is a need for more hangars. Busch also noted that he would be happy to speak to civic groups and others about the importance of aviation. Warren Paris spoke next. He stated that he has been involved with Sertoma and is a hot air balloon pilot, and that he believes the public awareness of the Airport is quite low. He suggested a restaurant or some other destination-type of use at the Airport to draw attention to aviation. Adam Henderson of Whirlybird Helicopters addressed the Members. He spoke to the issue of having a sign at the Airport that would alert people to the businesses on the Airport grounds. Phillip Wolford of Jet Air spoke next. He stated that he agrees with Adam's comment, adding that signage is an important issue for the University of Iowa's facility as well. Mary Honeck asked if the City had any plans for the southern entrance into Iowa City, along Riverside Drive. Davidson responded, noting that the City will eventually move its facilities along Riverside Drive; however, this area used to be a landfill and there are some issues to address with that first. He spoke briefly to the plans for this area. Davidson then wrapped up the presentation, noting that the next meeting will be January 21, 2010, where they will take up this process again. APPROVAL OF MEETING MINUTES: The minutes of the November 17 and December 7, 2009, meetings were reviewed. It was noted that the November meeting was held on the 17th, a Tuesday, and not the 19th as shown on the minutes. Farris moved to approve the minutes of the November 17, 2009 meeting as amended. Horan seconded the motion. The motion carried 5-0. 3 Airport Commission December 17,2009 Farris moved to approve the minutes of the December 7, 2009 meeting as presented. Staley seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park-Randy Miller addressed the Members, noting that they are requesting an extension on the listing agreement. He noted that they have had an increase in interest for the Commerce Park, and they hope to move forward soon with a couple of deals. i. Consider Resolution#A09-28 Recommending Extension of Listing Agreement with Iowa Realty. Staley moved to recommend Resolution#A09-28 for extending the leasing agreement with Iowa Realty. Horan seconded the motion. The motion carried 5-0. b. FAAIIDOT Projects -AECOM -Rettig noted that David Hughes is gone for the holidays, and that Tharp will be giving an update. i. Runway 7/25 & 12/30 -Tharp stated that there is some seeding work to do in the spring, and perhaps some grading work as well. An audience member noted that the snow removal at the Airport has been great, and he thanked the crew for their work. He also brought up the issue of a GPS approach on runway 25. ii. Obstruction Mitigation -Tharp noted that they finally received the invoice from Mediacom and this has now been taken care of. iii. Building H - University of Iowa Hangar Expansion - Rettig opened the public hearing portion of this item. Tharp noted that they need to consider ' the lease for Building H with the University. It is a 20-year lease with five- year terms, based on the Letter of Intent previously drawn up. He briefly explained the terms on the lease, noting there are three additional renewal periods, in addition to the original five-year term. Rettig then closed the public hearing. Horan noted that he walked through Building H yesterday and looked things over. There are just a few things left to complete. 1. Consider Resolution #A09-29 Approving Lease with University of Iowa for Building H. Horan moved to recommend Resolution#A09-29 for approving the lease with the University of Iowa for Building H. 4 Airport Commission December 17,2009 Gardinier seconded the motion. The motion carried 5-0. iv. FY2011 FAA Pre-Application-Tharp stated that the application has been submitted to the FAA, and they will be going after funding for the parallel taxiway. The snow equipment/storage building that had been discussed previously is currently in the FY11 plans but is being considered as a possible FY10 project. c. Airport Operations: Strategic Plan-Implementation; Budget; Management- Rettig asked if anyone had anything to discuss on the budget. Farris asked about the card reader and what happened there. Tharp noted that the board died on the reader, and that there were some upgrades they needed to do. The cheapest way was to buy a service plan, which would then cover the motherboard replacement and the upgrades needed. Tharp stated that they are getting ready to begin the budget process at City Hall. The CIP process begins January 8th, which is where each department presents their five-year project plans. Tharp will be the first presentation that day at 8:00 A.M. Gardinier then asked about the sidewalk issue again, asking if they have let the City know of their desire to have this project completed. Rettig noted that at one point they sent a letter regarding the need for this sidewalk/trail. Gardinier suggested having some type of public statement regarding this, and others agreed. i. 2009 Annual Report-Tharp noted that everyone should have a copy of the report that he emailed to them. He asked that they review this tonight so he can get the report sent out before the next Commission meeting. Staley suggested they add something to the effect that 2009 was a 'banner year' for the Iowa City Airport, that the runway work was completed. Rettig noted a couple of items in the report that she believes should be changed. A discussion regarding the desire for a GPS approach at the Airport began. It was noted that they do need to get the parallel taxiways done first. Tharp asked that Members get their changes and corrections to him by the first of January. d. Jet Air/Iowa Flight Training—Tim Busch addressed the Commission for Iowa Flight Training. He noted that they have been working with the Iowa Children's Museum and he shared some of the activities they have been collaborating on. Phillip Wolford addressed the Members next regarding Jet Air. He noted the recent snow storm and the need to shut down the Airport for a brief time due to winds. He noted that they would like to get a blade for the red truck, if possible, and he shared the reasons for this. Rettig asked Tharp if he would look at their vehicle replacement schedule to see where they are with this. Wolford continued, sharing some of the upcoming events with Jet Air. Members agreed that this information should be made public so others will know what all is happening at the Airport and with Jet Air. i. Cleaning Contract-Tharp noted that both the cleaning and the maintenance contracts expire at the end of 2009. Both have automatic clauses to renew; however, Tharp noted that the maintenance contract renews for a year at a time, and the cleaning contract renews month-to- month. Tharp added that he has been very pleased with the Jet Air 5 Airport Commission December 17, 2009 contracts, and he believes they go above and beyond what has been expected. He recommended letting both contracts automatically renew. Members discussed changing the cleaning contract to a yearly renewal, versus monthly. Wolford agreed that a yearly contract for cleaning is fine with them. Staley moved to authorize the chair to sign a contract for a one-year renewal of the cleaning contract. Horan seconded the motion. The motion carried 5-0. ii. Maintenance Contract— Commission agreed by consent to the let the contract extend automatically e. FBO Staff Report—Wolford commented on a recent flight by one of their aircraft they had sold, mentioning that a Citation Jet had been sold to a maintenance training facility in Sweden. Wolford mentioned that during the transaction representatives from the facility expressed interest in sending students to Jet Air facilities in order to provide hand-on learning opportunities. Jet Air was currently working out the final details of the arrangement. Commission members expressed a desire to send out a press release with the details once they are finalized. f. Subcommittees' Reports - Members talked briefly about the wi-fi connection at the Airport and the need for more IT equipment. Tharp will contact the IT department with the City and see what he can come up with. g. Commission Members' Reports - Farris thanked the crews for the snow removal job they did. h. Staff Report - Dulek asked if Tharp received an email from the City Manager's office regarding some journalism students that are available for help with PR-type work. Tharp responded that he had and was looking into the details. SET NEXT REGULAR MEETING: The next regular meeting is set for Thursday, January 21, 2010, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Farris moved to adjourn the meeting at 8:20 P.M. Gardinier seconded the motion. The motion carried 5-0. A, 00)/0 CHAIRPERSON DATE 6 Airport Commission December 17,2009 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2009 TERM 118 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10 NAME EXP. Greg Farris 3/1/13 X X X X X X X XX X X Minnetta 3/1/15 -- -- -- X X X X O/ O/E 0/E X Gardinier E Howard 3/1/14 X X X X O/E O/E X X X XX Horan Janelle Rettig 3/1/12 X O/E X X X X X ' X X X X John Staley 3/1/10 X O/E X X O/E O/E X XX X X NAME TERM 7116 8/20 9/17 10/15 11/17 1217 12/17 EXP. Greg Farris 3/1/13 X X X X X X X Minnetta 3/1/15 X X O/E O/E X O/E X Gardinier Howard 3/1/14 X X X X X X X Horan Janelle Rettig 3/1/12 X X X X X X X John Staley 3/1/10 O/E O/E X X X X X KEY: X = Present O = Absent O/E= Absent/Excused NM = No meeting — = Not a Member