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HomeMy WebLinkAbout01-10-2008 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission January 10,2008 Iowa City Airport Terminal—5:45 PM Members Present: Howard Horan, Chair; Janelle Rettig; John Staley; Greg Farris; Randy Hartwig Staff Present: Sue Dulek, Michael Tharp Others Present: Mary Bennett, Jan Nash, Jennifer Nolan,John Yeomans, Turk Regennitter, Peggy Slaughter, Randy Miller,David Hughes, Minnetta Gardiner,Jay Honeck DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. by Chairperson Horan. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE DECEMBER 13,2007 MEETING: Horan asked Members if they had any changes, corrections for the minutes. Staley moved to accept the December 13,2007 minutes as presented; seconded by Rettig. Motion carried 4-0; Hartwig abstaining. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Horan noted that this is to extend the agreement with Iowa Realty to December 31, 2008. Peggy Slaughter then gave the Commission an update, stating that the party interested in Lot 6 has decided to downsize their original building plans, and they are now looking at Lot 1. She also noted that another party,who is looking at Lots 4, 3 and 2,now has a site plan done. She stated that they plan to be in town next week and finish up their offer on these lots. Randy Miller then stated that originally this party was looking at 4, 3 and half of Lot 2,but now they are considering all of Lot 2. Slaughter spoke further about the party that is interested in Lot 1, and some other possibilities that may be considered for future growth. 1 Airport Commission January 10, 2008 Page 2 of 7 She gave the Members some of the details on this business, as far as building size,number of employees, and business plan. i. Consider a resolution authorizing the chair to sign and the secretary to attest an amendment to the agreement with Iowa Realty Commercial to sell and/or lease property in Aviation Commerce Park—Hartwig moved to Consider Resolution#A08- 01,Authorizing the Chair to sign and Secretary to attest an Amendment to the Agreement with Iowa Realty Commercial to sell and/or lease Property in Aviation Commerce Park, seconded by Staley. Carried 5-0. b. Old Records/Tallgrass: donate/destroy/store/archive—Jan Nash of Tallgrass Historians and Mary Bennett with the State Historical Society spoke to the Members next. Nash stated that she and Tharp were searching the attic area of one of the hangars for the historical book and came across a banker's box labeled,"Ancient Airport Records." She noted that there were some old plans that date back to the 1940's. Nash noted that she is proposing everything she has marked into inventory as being donated to the Historical Society. She believes that there is a lot of scholarly interest in these documents, and Bennett added some history on what they currently have on the Airport and how this newfound information would really compliment that collection. Bennett noted that these items would become the property of the State of Iowa,to be administered by the Historical Society, but would be open to the public for review. Members asked questions of Bennett regarding the State Historical Society and how these items would be preserved. The Deed of Gift was discussed next,with Nash explaining how they prepare this document and how the inventory is prepared, as well. Rettig asked that they get copies made of some of the old Airport photos before they hand those over to the State, as they had previously discussed putting these up around the Airport. Hartwig asked if they shouldn't first get public input on this. It was suggested that this be done on a 90-day temporary basis, and during this time the inventory could be reviewed further. At the end of the 90-day period,the Commission could then decide what items to donate. The Members agreed with this idea. Rettig made the motion to approve 90-day temporary archiving with the State Historical Society, seconded by Hartwig. Motion carried 5-0. c. Farmers National Company i. Merschman Seeds—Yeomans stated that he and Regennitter have met with Dulek this week and he shared the lease that they prepared. He briefly explained the lease to Members, stating that they will plan on signing the two-year, $25,000 each year lease later this evening. Yeomans and Regennitter responded to Members' questions regarding the farming operation being 2 Airport Commission January 10,2008 Page 3 of 7 proposed. Dulek briefly explained some of the liability issues, but stated that the rest of the issues have been resolved. She hopes to have a finalized lease soon. d. Army Reserve—Tharp stated that he has not heard back from the Army regarding the issues raised at last month's meeting. He noted that they either need to defer this again, or take a vote. Staley stated that he thought they were going to get some information regarding fair market value before they decided this. Tharp stated that in doing some research,he found that 12-cents a square foot seems to be the going rate. The discussion turned to why the Army's lease works the way it does,with Rettig stating that no one else would be able to handle their lease the way the Army does. Rettig stated that she does not agree with this lease, and that she feels to compare this lease with the Toyota lease is not fair. She feels fair market value is more than 12-cents a square foot. Members agreed to consider a 2-year lease, in order to hopefully get the discussion going with the Army Reserve. Rettig stated that she would only agree to a standard City lease and one based on fair market value. i. Consider a Resolution approving a 2-year lease with the Army Reserve—Staley moved to consider Resolution#A08-02 approving a 2-year lease with the Army Reserve,seconded by Hartwig. Carried 4-1, Rettig in the negative. e. Hangar Expansion—Building H—Tharp stated that the Commission has an engineering agreement with Earth Tech to consider this evening. Tharp noted that the project has been capped at$400,000, and 25%of that is for engineering. He further responded to Members' questions regarding the University's part in this project. Hartwig asked what the next step will be, and Tharp noted that they will need to set a public hearing first,with a projected spring construction date. Hughes responded to Rettig's questions regarding the engineering contract in question. i. Consider a Resolution approving engineering services contract for expansion of hangar and office space—Rettig moved to consider Resolution#A08-03 approving Engineering Services Contract for Expansion of Hangar and Office Space,with Earth Tech; seconded by Farris. Carried 5-0. f. FAA/IDOT Projects—Earth Tech i. Runway 7/25 —Hughes noted that he was late again in getting information out to the Commission and he apologized for this. He spoke briefly about the box culvert and closing out of grants. As for the historic booklet, Hartwig mentioned that he would like to see more copies available for distributing, and make some decisions about who to send them to. Tharp noted that he would 3 Airport Commission January 10, 2008 Page 4 of 7 like to send a letter to all tenants, letting them know the booklets are available. He will deliver several copies, too, to City Hall. ii. South Aviation Development Study—Hughes noted that he had gotten information to the City on this, and it should be finalized yet in January. iii. South Taxilane Rehab—Hughes stated that the grading portion is finalized. Hughes noted that due to weather, much of these projects have been shut down for now. iv. Jet A Fuel System/AvGas Upgrade—Hughes has talked with the contractor on this project and they hope to finalize yet this month. Tharp brought up the water detection system, and there will be a little more CIF'funding available in order to finish this up. Horan stated that he feels it is important to stick to the budget that they have proposed. v. Terminal Apron Rehab—Hughes stated that due to weather,this project is shut down for now. vi. Obstruction Mitigation— United Hangar—Hughes stated they have received the FAA approval on these plans. Discussion began on when this hearing needs to be held, with Hughes stating February at the latest. Rettig asked if they could hold this public hearing at their next regular Commission meeting. Dulek responded to the legalities surrounding public hearings. 1. Consider a Resolution setting a public hearing for the plans, specifications, form of contract, and estimate on cost for the removal of the United hangar—Rettig moved to consider Resolution#A08-04 setting a public hearing on February 14 for the plans, specifications, form of contract, and estimate on cost for the removal of the United hangar, seconded by Hartwig. Carried 5-0. g. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management—Rettig asked that Tharp order a new garbage can for the parking lot, as they have funds set aside for this. He stated that he will look into this as soon as possible. Rettig also thanked Tharp for replacing the mailbox at the Airport. Staley noted that he has a proposal about the resolution. He suggested substitute language of: In case of an emergency, when failure to take immediate action would have an adverse impact on Airport operations, facilities,personnel, Airport customers, or the general public,the Chairperson is hereby authorized to initiate and execute, and to direct the Operations Specialist to do the same,without Commission approval. A brief discussion ensued, with Members tossing around ideas and 4 Airport Commission January 10, 2008 Page 5 of 7 questioning if they need to have specific dollar amounts in this. Members agreed with Staley's proposal,with#1 and#2 as proposed, and that the levels are$2,000 and $10,000. i. Consider a Resolution authorizing the Operations Specialist and Chairperson to make purchases and sign contracts—Staley moved to consider Resolution#A08-05 Authorizing the Operations Specialist and Chairperson to Make Purchases and Sign Contracts,seconded by Farris. Carried 5-0. h. Letter of support for Dee Vanderhoef s application to State Transportation Commission—Rettig explained that Vanderhoef is applying for the State Transportation Commission and she has asked the Commission for a letter of support in this. The City Council has done this already, according to Rettig. She further explained the State Transportation Commission, and that Dee is applying for a seat that opens up in March. Rettig shared the letter that she wrote, stating that she would be glad to have this from the Airport Commission. Staley moved to have the Airport Commission send the letter, as proposed by Rettig,for support for Dee Vanderhoef s Application to State Transportation Commission,seconded by Farris. Motion carried 5-0. i. Change in regular meeting time—Rettig stated that she will always have a conflict with these meetings and another meeting that she has on Thursdays. She asked if Members would be interested in changing the regular meeting, or changing those days when she knows she will be unable to be back in time for the 5:45 meetings. A brief discussion ensued regarding a 7:00 P.M. meeting time. Rettig stated that April, June, and July meetings will be difficult for her to make. Tharp noted the bylaws, and Dulek stated that the bylaws require monthly meetings but not that the meetings occur on the second Thursday. Hartwig stated that he would be willing to change these meetings if others agree, and he asked others to check calendars for other possible changes that need to be made. He asked that others let Tharp know of their schedules and that they can then readdress this next month. j. FBO Staff Report—Jennifer Nolan from Jet Air addressed the Commission. She reported that everything is going well, and they are very happy with the snow removal this season. One item that she was asked to share is they are in the process of getting another eight-passenger jet, and therefore will be looking for more hangar space. This led to a brief discussion on the need for more grants to pay for more hangars getting built. k. Subcommittees' Reports—Tharp noted that everything has arrived for the shelter,however, due to weather, nothing has taken place yet. 5 Airport Commission January 10,2008 Page 6 of 7 1. Commission Members' Reports—Hartwig stated that he wanted to recognize the new Mayor,Regenia Bailey. He also noted the Airport News from the FAA, stating that he finds it to be very useful. He asked if the Members would like to receive this newsletter, as well. Hartwig also mentioned a book on James Van Allen that he is reading. He noted a picture of James Van Allen at the Airport, circa 1956. He suggested they get a copy of this and add it to their collection of Airport photos. Hartwig also brought up a magazine, Midwest Flyer, giving the Members a brief rundown of its contents. He stated that he thinks Tharp should contact this magazine and let them know what's happening in Iowa City. Hartwig also noted that some of the pictures they discussed were framed and are now hanging in the weather room. Rettig stated that the Iowa Legislature goes in on Monday, and that she will be there all week for various meetings. She noted that there will be an aviation day in February or March, and that she and Tharp attended last year. She encouraged others to attend this year's function. Horan added that Jerry might be retiring in the spring,and he just wanted others to be aware of this. m. Staff Report—Tharp noted that Wednesday,January 23`d is the night the City Council meets with boards and commissions. There will be fifteen-minute time slots to present,and the Airport's time is 7:45 to 8:00 P.M. On the 24th, Tharp stated that the City Council will be meeting all day to discuss the CIP projects. Tharp noted that he recently had a meeting with Gary Cohn to discuss web cams and security cams,and plans are starting to come together. SET NEXT REGULAR MEETING FOR: February 14, 2008, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:43 P.M. Chairperson Date 6 Airport Commission January 10,2008 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meeting Date) TERM 1/10 2/14 NAME EXP. Randy Hartwig 3/1/09 X Greg Farris 3/1/13 X John Staley 3/1/10 X Howard Horan 3/1/08 X Janelle Rettig 3/1/12 X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting -- = Not a Member 7