HomeMy WebLinkAbout10-01-2008 Airport Commission Meeting Minutes r
Iowa City Airport Commission
October 1,2008
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MINUTES FINAL
Iowa City Airport Commission
October 1,2008
Iowa City Airport Terminal—5:45 PM
Members Present: Howard Horan,Chair;Randy Hartwig; Greg Farris; Janelle Rettig;
John Staley
Members Absent:
Staff Present: Michael Tharp,Deb Mansfield
Others Present:
DETERMINE QUORUM:
The meeting was called to order at 5:55 P.M. by Chairperson Farris.
ITEMS FOR DISCUSSION/ACTION:
Budget Work Session— Farris introduced Deb Mansfield and set the meeting
schedule. Mansfield presented the commission with information regarding
schedules for the budget and how the worksheets are compiled.
Mansfield described the different forms and how they were used to put the
final numbers into the budget. Members asked questions regarding the
schedules to which Mansfield responded. Horan Arrived at 6:10pm
Mansfield also discussed the Aviation Commerce park loan, Tharp asked
via email regarding the payment of the loan principle. Mansfield
responded that in years there are no sales, there was some negative
amortization which increased the overall loan cost. Rettig asked
questions regarding current hangar loans and Mansfield responded.
Rettig asked about how the state grants get put into the books since those
only appear on a yearly basis out of the city budget cycle. Members
discussed how to plan state grants similar to federal grants which operate
on a longer planning cycle. Staley arrived at 6:30pm. Members discussed
the possible funding methods and the time frame to use the grant.
Members asked about the general levy fund and how some of the
changes in the fund levels were being changed after the commission had
been submitting it. Mansfield related that some of the grant match funds
were coming from the general levy instead of bonds, and that when they
did that, those were being reflected in the general levy account to show
they were being used for airport project. Those funds were being used
primarily for the state grants which were occurring off the normal budget
cycle. This then changed the overall summary account which was
reflected in the general levy contributions to the airport. Mansfield
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Iowa City Airport Commission
October 1,2008
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discussed the funding issue regarding the proposed corporate hangar.
The airport commission received a grant offer for FY2009, however the
local share isn't programmed until FY2011. Rettig left meeting at 7:00
Members asked about setting up a reserve fund to help cover major
repairs which otherwise aren't being budgeted for. Mansfield described
the issues with trying to set up a reserve fund in different scenarios as
they related to the city levy accounts.
Farris discussed the FY2010 budget that he, Rettig, and Tharp had
developed. He stated they had come up with a status quo budget to
maintain current levels with the exception of personnel. Farris stated that
they were budgeting for a 75% Operations Specialist position. Farris
stated that this would make the position exempt to stabilize the budget
numbers.
Horan moved to approve the FY2010 budget as developed and
presented by the Chair, seconded by Hartwig. Motion Approved 4-0
Rettig Absent
ADJOURN:
Meeting adjourned at 7:55 P.M.
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✓ Iowa City Airport Commission
October 1,2008
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Airport Commission
ATTENDANCE RECORD
YEAR 2008
(Meeting Dates)
TERM 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24
NAME EXP.
Randy Hartwig 3/1/09 X X X X X X X X 0/E X X Meeting
cancelled
Greg Farris 3/1/13 X X X X X X X X X X X Meeting
cancelled
John Staley 3/1/10 X X X X X X X 0/E 0/E X X Meeting
cancelled
Howard Horan 3/1/14 X X — X X X X X X X X Meeting
cancelled
Janelle Rettig 3/1/12 X X X X X X X 0/E X X X Meeting
cancelled
(CONT.)
TERM. 8/14 9/11 10/1
EXP.
Randy Hartwig 3/1/09 X X X
Greg Farris 3/1/13 0/E X X
John Staley 3/1/10 X X X
Howard Horan 3/1/14 X X X
Janelle Rettig 3/1/12 X X X
KEY: X = Present
0 = Absent
0/E= Absent/Excused
NM= No meeting
— = Not a Member
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