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HomeMy WebLinkAbout10-09-2008 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission October 9,2008 Iowa City Airport Terminal—5:45 PM Members Present: Greg Farris, Howard Horan,Randy Hartwig, John Staley Members Absent: Janelle Rettig Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes, Dave Larsen, Harrel Timmons, Jay Honeck, Peggy Slaughter RECOMMENDATIONS TO COUNCIL: DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. APPROVAL OF MINUTES FROM THE SEPTEMBER 11 AND OCTOBER 1, 2008 MEETINGS: Farris asked if anyone had any comments or questions regarding the minutes as submitted. Hartwig suggested that on page 4,paragraph f, 2008 pavement rehab,that this be given a heading to be the same as the agenda item. He also added that he was glad Deb Mansfield took the time to come and talk to them. Hartwig moved to accept the September 11 minutes, as amended,and the October 1 minutes as submitted; seconded by Horan. Carried 3-0. (Rettig and Staley absent.) Staley arrived late. He asked that Diane Lamb's title be changed to Nurse Manager. Horan moved to reconsider the earlier motion to amend the September 11,2008 minutes to reflect Staley's comments; seconded by Hartwig. Carried 4-0. (Rettig absent.) PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Peggy Slaughter addressed the group, stating that she is working on a possible 5-acre deal with a group. She further explained Iowa City Airport Commission October 9,2008 Page 2 of 5 where this project is currently, and added that her only concern is the area around lot 10 and a possible 2-acres being landlocked. Slaughter continued to express her concerns and responded to Members' concerns, as well. b. Dane/Larsen Land Sale Request—Members briefly discussed this item. It was noted that the FAA was agreeable with the Commission using the previous appraisal on this land. Tharp stated that this is at the edge of the safety zone. He continued, noting that the FAA will most likely stipulate that the funds will need to go to offset an upcoming grant. Hartwig asked what the options would be for these funds, adding that he would like to know this. Tharp suggested they approach the FAA and ask them their opinion. Dulek agreed, stating that they would want to get the FAA's approval before taking this offer to the City. Members agreed that they would like to get the FAA's approval on this first, so they can get some idea of what they will be able to do with the sale revenue. Farris asked Tharp if he had any specific ideas for this revenue,and Tharp gave a few examples of projects they could address. c. University of Iowa Aircare Facility—Staley noted for the record that he would recuse himself from this item. Horan noted that the subcommittee met on this recently, and that David Hughes with Earth Tech is reviewing the information that they came up with. Horan continued, explaining the plans that they reviewed for this facility. Hartwig added that they have a meeting set up for later in the week to further discuss this with representatives of the University. Tharp stated that the FAA has to review flight patterns and other details on this project. Hartwig added that they hope to have more information soon. d. Airport Safety—Traffic Pattern Operations—Hartwig noted that it is very important that they get this information out to people who use the Airport, in order to get a wide range of input on this possible change. He added that he has heard both"for"and"against"on this idea from the people he has talked to. Farris noted that Tharp has scheduled a public hearing on this for November 13. The Members continued to discuss how they would get a pattern change communicated to those who use the Airport. It was agreed that they could add more public hearings as they progress through this process. e. Consider a motion to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Hartwig moved to adjourn to Executive Session; seconded by Staley. Carried 4-0. (Rettig absent.) f. FAA/IDOT Projects—David Hughes stated that Earth Tech is now AECOM. i. Runway 7/25—Hughes stated that they have done punch lists and are winding down on this project. Still lacking are markings on the Iowa City Airport Commission October 9,2008 Page 3 of 5 reconstructed portion,and general cleanup. The lighting, as of this afternoon,was all in place according to Hughes. He stated that they still plan to open on the 20th. Hughes added that they are planning some type of ribbon cutting ceremony for this. ii. South Aviation Development Study—Hughes stated that they met with the City Manager and others recently for this meeting. They did receive some minor requests on the study and he briefly explained what those might encompass. Hughes added that they received some comments from the FAA on a grass landing strip, and he suggested the subcommittee meet on this. Farris stated that they would need to reform such a subcommittee, and he asked for anyone interested in reviewing this study. Hughes added that they would need to do this soon, as they need to return comments to the FAA. iii. South Taxilane Rehab—Hughes stated that the contractor received materials last week,but that they have held him off until the tenants could be notified. It should take about a week to complete this work. iv. 2008 Pavement Rehab (North Taxilanes)—The IDOT funding was received, according to Hughes. All of the existing pavement has been removed, and grading should begin next week,right on schedule, according to Hughes. Hartwig asked if this is going to connect the pathway from Building D, and Hughes responded it would. v. Jet A Fuel System/AvGas Upgrade—Hughes said they now have a draft version of the instruction manual and hope to close this project soon. vi. Obstruction Mitigation—Hughes stated that the contractor has picked up speed on the hangar removal. He is hoping that this will be in line with the runway opening. MidAmerican has also picked up speed on their part of the project. Hartwig asked about the fencing in this area, and Hughes stated that most of this is already done. vii. Building H—Farris stated that they hope to rebid this after the first of the year,but that there is no new information right now. viii. Corporate Hangar L—Farris stated that this is more of a budget issue at this point. g. Airport"Operations"; Strategic Plan-Implementation; Budget; Management— Farris began the discussion,noting the corporate hangar project that they had been discussing. He briefly covered the budgetary issues related to this, stating that they are hoping to meet with the City Manager and Kevin O'Malley from Finance on this. Hartwig asked what the timeframe is from the State on this,and it was noted that they need to have it under contract by July. Farris then stated that Rettig had asked him to bring up the overtime pay Iowa City Airport Commission October 9,2008 Page 4 of 5 that showed up on the budget/expense reports this time around. Farris then noted that Jerry will be retiring the end of November and Members briefly discussed this situation. Hartwig added that this could be an opportunity to redefine this job and look at the duties involved with it. The discussion continued,with Members looking at how they may want to proceed with this. h. Engineering Consultant Selection—Tharp stated that they have had some pretty good feedback, and that proposals are due on the 23`d. He will let Members know what they come up with. He added that there has been some concern about the interview process, and Members briefly discussed this. Farris added that the City's engineer, Sarah,will sit in on these interviews, as well. Dulek responded to Members' concerns regarding this process. i. FBO Staff Report—JetAir asked about getting a copy of the minutes, and Dulek noted that the minutes are on the City's web site. Timmons gave the Committee a quick update,noting that the pilot who recently crashed at the Airport had to have facial surgery due to his injuries. Preliminary results show that the elevation change may have played a part in this. Staley asked if traffic is still up during home games at the University, and Timmons stated that it's mostly smaller airplanes coming in. He added that he is looking forward to the new runway being opened. Hartwig added that they will be looking at having a ribbon-cutting ceremony of some sort and that they will let JetAir know what they plan. j. Subcommittees' Reports—Farris spoke about the viewing area progress, stating that they hope to get some concrete work done yet this season. k. Commission Members' Reports—Hartwig thanked Deb Mansfield from the City for meeting with them recently. He also noted that Jay's son is profiled in the flight training this month. Horan stated that he had a good flight yesterday, and that runway 7-25 looks good from the air. Farris stated that Jet Air did a good job coordinating things when the recent accident occurred. 1. Staff Report—Tharp also thanked JetAir for their help during the recent accident, adding that none of these accidents have been facility related,but have been anomalies. SET NEXT REGULAR MEETING FOR: November 13, 2008 at 5:45 P.M. ADJOURN: Hartwig moved to adjourn the meeting at 7:28 P.M.,seconded by Horan. Carried 4-0. 1125)0 6 CHAIRPERSON DATE Iowa City Airport Commission October 9,2008 Page 5 of 5 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meeting Dates) TERM 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24 NAME EXP. Randy Hartwig 3/1/09 X X X X X X X X 0/E X X Meeting Cancelled Greg Farris 3/1/13 X X X X X X X X X X X Meeting Cancelled John Staley 3/1/10 X X X X X X X 0/E 0/E X X Meeting Cancelled Howard Horan 3/1/14 X X — X X X X X X X X Meeting Cancelled Janelle Rettig 3/1/12 X X X X X X X 0/E X X X Meeting Cancelled (CONT.) TERM. 8/14 9/11 10/1 10/9 EXP. Randy Hartwig 3/1/09 X X X X Greg Farris 3/1/13 0/E X X X John Staley 3/1/10 X X X X Howard Horan 3/1/14 X X X X Janelle Rettig 3/1/12 X X X 0/E KEY: X = Present O = Absent 0/E= Absent/Excused NM= No meeting — = Not a Member 5