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HomeMy WebLinkAbout12-11-2008 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission December 11,2008 Iowa City Airport Terminal—5:45 PM Members Present: Greg Farris,Howard Horan,Randy Hartwig,Janelle Rettig, John Staley Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes,Dave Larson, Jay Honeck,Peggy Slaughter, Toby Myers,Randy Miller,Harrel Timmons RECOMMENDATIONS TO COUNCIL: DETERMINE QUORUM: The meeting was called to order at 5:47 P.M. APPROVAL OF MINUTES FROM THE NOVEMBER 13 AND NOVEMBER 20, 2008 MEETINGS: Farris asked if there were any comments regarding the minutes. Hartwig asked David Hughes for a clarification on page four,regarding construction starting in August. Hughes stated that construction would most likely begin in April and end in August. Tharp stated that he would listen to the recording and clear this up. Rettig moved to approve the minutes; seconded by Horan. Carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park/University of Iowa Aircare—Peggy Slaughter spoke to the Members, asking if she could also speak to Item c-University of Iowa Aircare Facility,to which Members agreed. Slaughter noted that there was a meeting earlier in the week regarding the UI's Aircare project. She noted that the UI's timeline was the major topic,because the UI's budget for 2010 will not be approved until the middle of 2009. Slaughter stated that due to this,they have encouraged either a Letter of Intent or a Purchase 1 Iowa City Airport Commission December 11, 2008 Page 2 of 6 Agreement to be in place to hold the ground that the UI is interested in,until a closing or approval can be secured. Slaughter also noted that she is having a meeting next week with an interested party, someone whom she has had several meetings with and hopes to bring some further news soon. She added that a meeting with the City recently helped to answer some of this party's questions, and she hopes they can move forward with a design process. Randy Miller also responded to Members' questions regarding this interested party. Rettig asked for some clarification on how the UI's Aircare facility is budgeted,to which Staley responded. A brief discussion ensued regarding leasing versus purchase, and Staley, speaking on behalf of the university, stated that they would be interested in purchasing, as leasing would not be advantageous in this case. Members continued to discuss how this facility would be laid out. i. Consider Resolution#A08-34 Approving Amendment#9 to the Listing Agreement with Iowa Realty- Farris reiterated what this process is, stating that the listing agreement is with the City but that it is up to the Airport Commission to decide if they want to continue the listing. Dulek clarified what this three-party agreement entails. She noted that whatever is decided tonight would go before the City Council on Tuesday. Horan moved to consider Resolution#A08-34 approving amendment#9 to the listing agreement with Iowa Realty; seconded by Hartwig. Carried 5-0. b. Dane/Larson Land Sale Request—Dave Larson noted that the person they needed to contact at the FAA is out of the office until Monday, at which time they will try to contact him again. He will let the Commission know what he finds out. c. University of Iowa Aircare Facility—moved to item A. d. Airport Safety—Traffic Pattern Operations—Tharp noted that they have had several months of discussion on this,as well as a public hearing, and also several email comments regarding the proposed changes. Tharp stated that it appears they should change the traffic patterns, and he recommended they vote on this tonight so they can begin the process that will be necessary over the next several months. Hartwig noted that they could do this next month, as well, and Tharp agreed. Rettig asked for some clarification on the change, and Tharp responded. He noted the various publication dates where this information would be released. Tharp noted that they will need to publicize this change as much as possible,and he briefly shared some of the mediums they will do this through. Rettig stated that she believes they should move ahead with this. Hartwig added that he agrees with the issue of having less air traffic over the residential areas. Tharp spoke briefly to some of the expenses they will encounter while making this traffic pattern change. Rettig moved to 2 Iowa City Airport Commission December 11, 2008 Page 3 of 6 adopt a right-hand approach pattern, effective March 12,2009,on Runways 7-25 and 12-30; seconded by Staley. Carried 5-0. e. Engineering Consultant Selection-Farris noted briefly that basically this is the same agreement they had in the past. Dulek agreed, stating there is not much change and that each project will be done by a separate agreement. i. Consider Resolution#A08-35 Approving Master Engineering Services Agreement with Earth Tech/AECOM-Staley moved to consider Resolution#A08-35 approving Master Engineering Services Agreement with Earth Tech/AECOM; seconded by Horan. Carried 5-0. f. FAA/IDOT Projects—AECOM—David Hughes i. Runway 7/25—Hughes noted that with the winter weather the construction projects are fairly quiet. They are working with contractors on closing out projects so they can get closing documentation to the FAA. 1. Consider Resolution#A08-35 Approving Task Order#1 for Runway 7-25 and 12-30 Rehabilitation Project-Hughes noted that this is the project going through independent review, and that they expect the FAA's comments yet this week. Hartwig moved to consider Resolution#A08-345 IdtKt approving Task Order#1 for Runway 7-25 and 12-30 rehabilitation project; seconded by Rettig. Carried 5-0. ii. South Aviation Development Study—Hughes stated that they hope to get this out yet this month,and are hoping to be able to get the Airport layout plan for the runway out, as well. He added that this has become a fairly extensive document now with all of the changes. The topic of a grass runway was briefly touched on,as well,with Hughes stating that the FAA is not in favor of a grass runway in Iowa City. Rettig voiced her concerns about the Airport getting boxed in by commercial development. iii. 2008 Pavement Rehab(North Taxilanes)—Hughes stated that they have one soft spot they need to repair,but will wait until spring to do this. iv. Obstruction Mitigation—Hughes stated that Mid American has done final billing on this,but he has not seen anything yet from Mediacom. v. Building H—University of Iowa Hangar Expansion—Hughes noted that bids have dropped back into reasonable rates again, so they should have better bids when they start the process after the first of the year. vi. Corporate Hangar L—Farris stated that they have had a couple discussions about this,but still nothing solid. Basically,they have been pursuing financing, and until something happens there,not 3 • Iowa City Airport Commission December 11,2008 Page 4 of 6 much else can occur. He noted that CIP discussions begin with the City in January. The discussion turned to the economic stimulus that is forthcoming, and how this might play out in aviation finding. vii. FY2010 Federal Airport Improvement Program Application— Hughes stated that the application has been completed and is now ready for forwarding to the State and the FAA. Staley moved to approve the FY2010 Federal Airport Improvement Program Application; seconded by Horan. Carried 5-0. g. Airport"Operations"; Strategic Plan-Implementation;Budget;Management— Rettig asked for clarification on the second page,under Income,Other Misc. Revenue,reimbursement of expenses. She noted that it is a reimbursement from MidAmerican Energy. Tharp stated that he is not sure what this is, actually,but that he will check with Kevin O'Malley on this item. Rettig then questioned page three,under Expenses, sewer water and refuse- she asked if there is a leak or if they have been double-billed. Tharp stated that he would look into this,as well. Below this,under Building Repair and Maintenance Services,Rettig asked about the Mechanical Services Inc. charge of$1655.95 and why this amount is not on the front page. Tharp noted that this was the lift station charge,from several months back, and it just now was processed. Rettig also asked about the Dan's Overhead Door Company charges,to which Tharp responded. i. 2008 Annual Report-Farris talked briefly about this,noting that he contacted ITC about having a small review about their interaction with the Airport,to give the Annual Report a little more human interest to it. Rettig asked by what date they need to get additions or changes to Tharp for this. Tharp stated that by Christmas would be best, as he wants to have a final draft for review at the January meeting. ii. Maintenance Agreement with Jet Air-Tharp noted that he would recommend a special meeting next week to do final approval on this, in order to give Members time to review it. Hartwig noted that he would be fine with moving ahead, if Tharp wants to give them the highlights of the agreement. Tharp noted that the hi•hlights are essentially that Jet Air would be performing the duties that Jerry used to perform,such as snow removal,mowing, light maintenance issues, light bulb replacement, and hangar door issues. The Airport would be responsible for any supplies needed for repairs and that type of thing. Farris noted that they have been having discussions with Jet Air, and if they move forward,the current agreement with Jet Air would be superseded by this agreement. 4 Iowa City Airport Commission October 30,2008 Page 5of6 Jet Air joined the discussion, stating that they would be interested in taking over items such as cleaning of the facilities, although he noted that he does not want to take the cleaning away from someone who may need a job. Farris then reviewed the agreement,pointing out some of the various issues involved with the cleaning duties. Discussion continued on how things like carpet cleaning and floor cleaning will be handled. Rettig asked if this is a one-or two-year agreement,and it was stated that it should be a one-year. Dulek reminded the Members that the snow removal contract ends December 31, as well. Rettig asked for some clarification on the agreement, questioning some of the expenses along the way. She questioned the use of temporary employees to help with some brush clean up and other miscellaneous items. Members continued to discuss what tasks Jet Air would take care of and what they need to take care of from City resources. Rettig suggested that they meet with the City Manager and Public Works to see what help they can get, so they know upfront how to budget for these types of things. Staley suggested they contact Jerry and see what he would suggest as far as contacts within the City. After some further discussion, it was decided to cover the snow agreement portion for another month while more information is gathered on this agreement. Rettig moved to authorize the Chair to sign a one-month extension of the temporary snow agreement with Jet Air; seconded by Horan. Carried 5-0. Farris stated that he will get a draft of this agreement to Members as soon as possible so they can review it. h. FBO Staff Report—Jet Air stated they have begun snow plowing already this season, and questioned if there was any sand available for the runway. Farris stated that he would add this to his list of items to ask the City Manager and Public Works about. i. Subcommittees' Reports—None. j. Commission Members' Reports—Hartwig shared a story about a biplane that was recently at the Airport. He also noted a bulletin about ground school, and Timmons responded to this. Horan stated that he received a compliment about how nice the Airport looks with the United hangar gone. Farris stated that he has heard this from several people, as well. k. Staff Report—None. SET NEXT REGULAR MEETING FOR: January 8, 2009 at 5:45 P.M. ADJOURN: Meeting Adjourned at 7:52pm t/z /O l c, C HA RSON DATE 5 Iowa City Airport Commission December 11,2008 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meeting Dates) TERM 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 7/24 NAME EXP. Randy Hartwig 3/1/09 X X X X X X X X O/E X X Greg Farris 3/1/13 X X X X X X X X X X X John Staley 3/1/10 X X X X X X X O/E O/E X X Howard Horan 3/1/14 X X — X X X X X X X X Janelle Rettig 3/1/12 X X X X X X X 0/E X X X (CONT.) TERM. 8/14 9/11 10/1 10/9 10/30 11/13 11/20 12/11 EXP. Randy Hartwig 3/1/09 X X X X X X X X Greg Farris 3/1/13 0/E X X X X X X X John Staley 3/1/10 X X X X X X X X Howard Horan 3/1/14 X X X X X X X X Janette Rettig 3/1/12 X X X 0/E X X X X KEY: X = Present 0 = Absent 0/E= Absent/Excused NM= No meeting — = Nota Member 6