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HomeMy WebLinkAbout01-11-2007 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission January 11,2007 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig;Howard Horan Members Absent: Greg Farris Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes,Earth Tech; Mary Honeck; Harrel Timmons,Jet Air; Harry Wolf DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: None APPROVAL OF MINUTES FROM THE DECEMBER 14,2006,MEETING: Hartwig asked if anyone had any corrections,changes, additions to the minutes. Rettig noted that on page 4,regarding the grass runway, in the first sentence where it states, "...several issues have arisen, one being that they would eliminate almost all of the farmable land that they have...". She stated that this is not exactly true—that it would be most of the profitable farmland. Hartwig stated that it would indeed eliminate a"good portion" of the farmable land. It was decided to rephrase this. Rettig moved to accept the minutes of the December 14,2006,meeting with the clarification stated above; seconded by Horan. Motion carried 4- 0 (Farris absent). PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: E. FBO Staff Report—Harrel Timmons with Jet Air was present and the Commission Members opted to move Item E—FBO Staff Report up in the agenda. Hartwig asked Timmons if he had anything he wished to share with the Members. Timmons stated that he did not have anything specific to share and that things are going well. He stated that they are very interested in some type of self-serve jet fuel. Timmons noted that typically this is a problem in the middle of the night,when someone comes into the Airport and needs fuel before they can leave. A brief discussion continued regarding this situation,with Members asking questions of Timmons. Rettig stated that she would be interested in pursuing this project. Hartwig stated that they would work with Woolford on this and explore their options. Timmons asked Tharp if the issue with the City Inspector had been resolved, stating briefly that a room with some bunkbeds, for pilots needing to 1 Airport Commission January 11, 2007 Page 2 of 6 stay the night, had been observed in a City inspection. Tharp stated that the beds were taken down and the issue has been resolved. A. FAA/IDOT Projects—Earth Tech—David Hughes—Hughes stated that with the holidays,not much had changed. He stated he would give a quick rundown on those items with updates. a. Runway 7/25—(see items below) b. South Aviation Development Study—Hughes stated that they received approval from the FAA on the forecast section of this study. He stated that they are now moving forward with some alternative layouts and he hopes to have something for the Members to look at by next month's meeting. c. South Taxilane Rehab—Hughes stated that they have been out and looked at the south taxilanes and terminal apron, and have identified some boring locations. Hughes will be in contact with Geo Tech to get those borings done in the next week or so. d. Hangar A Rehab—Hughes stated that this afternoon they were able to go through these and have done their field inventory. They will be developing the plans needed to move forward with this project. e. Terminal Apron Rehab—(see Item c above) f. Obstruction Mitigation—Hughes stated that they have identified the impacted parcels and have coordinated this with the FAA. He noted that he has given this information to Dulek, and once the Commission and Council have reviewed this,they will make contact with the property owners involved in this. At that point they will be able to begin the mitigation process. g. 405 Approach Surveys—Hughes noted that they have completed their fieldwork on this and have submitted it to the FAA. The FAA will use this information to develop approaches to runways 7, 25 and 30. h. Engineering Services Agreement—Hughes stated that they had some questions of the FAA on this that just recently were resolved. They have finalized this scope internally, so Hughes will be getting this agreement to Hartwig, so that Hartwig can take it to the City for an independent cost analysis. The FAA has indicated that they want this approved by the first of February. Hughes stated that they need to contact the FAA on this date and will need to determine if a special meeting will need to be called to deal with this. i. Taxilanes in the North Area—Hughes stated that they will get the final pay request out on this next week. Hartwig asked Hughes when they would need to get together in their group and discuss things further on the south development. Hughes stated that once they have some alternatives laid out, it would be a good time to then gather everyone's input. Rettig asked about a 2 Airport Commission January 11,2007 Page 3 of 6 timeline on the obstruction mitigation project. Dulek noted she was conferring with the City Attorney and once she had comments,the Commission would be able to review the information. Rettig then asked about a timeframe on Hangar A being rehabilitated. Hughes stated that he hopes to do this in the spring. Rettig also noted that someone had asked about installing a"POD" or temporary storage container in the grassy area when this relocation occurs. Members noted their approval of this, and Rettig asked that they look into this with the City,to make sure it will be okay to approve tenants using these temporary pods. B. Aviation Commerce Park—Harry Wolf addressed the Members, stating that at the Tuesday evening's Council meeting, the City Council did approve the offer that the Airport Commission had recommended, as well as the extension to the listing agreement with Iowa Realty. He further stated that they are moving forward with the offer on Lot 5, noting that there will be some rezoning involved. Wolf stated that in regards to Lot 6,there are some issues that would need to be dealt with before a business with exterior storage could be considered. Wolf stated that he has spoken with both Randy Hartwig and Karin Franklin regarding some of the imposed restrictions that are currently in place on the land in question. Wolf suggested to the Commission that they consider amending, or eliminating, from the covenant the extraordinary requirement on outside storage (the prohibition of outside storage), and allow the covenants and restrictions to reflect this. Wolf further stated that with screening,he feels these issues could be addressed appropriately. A brief discussion ensued regarding how the Commission could address this issue. (TAPE ENDS) The discussion continued with Wolf responding to Members' questions about possible development in the Aviation Commerce Park. He pointed out the areas of the current covenant that would hinder some development from occurring, and discussed screening issues with the Members. Discussion turned to what the Commission would like to see in this development and what, if any, changes they would like to further discuss. Hartwig will contact Karin Franklin regarding this issue and will see if she or a member of her staff can address the Commission's questions. Wolf noted that he does have some other interested parties and that he will keep the Commission informed. C. Parking Policy—Rettig asked for clarification on the"14 days"policy, stating that she feels they need this to be clearer. Tharp noted that he could add"30 days" as a cap on this, further stating that they had discussed this previously and that he had most likely overlooked this. It was decided to amend the wording to: short term—any period less than 14 days; long term— any period more than 14 days, but less than 30. The Members stated that they would prefer to leave short term as it is currently worded—any period lasting not longer than 14 days, and have long term read—any period up to and 3 Airport Commission January 11, 2007 Page 4 of 6 including 30 days. Under Transient, Members agreed to have it state— Vehicles located at the Airport for the purposes of transporting frequent aircraft passengers to and from the Iowa City Municipal Airport. Rettig suggested they amend the wording on the second page of the Parking Policy, under Transient Long Term, by removing "Vehicles stored at the airport for purposes of transporting frequent visitors,"and start with"Vehicles shall be registered..." Staley noted that the last page of this policy needs to be cleaned up, as well. a. Consider a resolution adopting Parking Policy—Horan moved to consider Resolution A07-01 —Parking Policy as amended above; seconded by Staley. Carried 4-0 (Farris Absent). D. Airport"Operations"; Strategic Plan-Implementation; Budget; and Airport Management—Hartwig asked if anyone had anything to discuss. Rettig stated that she attended Tuesday night's City Council meeting and that she did address the Council regarding the lost revenue they will incur as a result of the sale of Lot 5. She noted that several Council Members thanked her for this information and that they were not aware of this. Rettig also noted that the City's 3-year Financial Plan is currently being discussed, and she stated that she brought up the subject of pedestrian traffic while at Tuesday's Council meeting, as she noticed they have the sidewalks/trails on their "unfunded list" currently. She noted that with the development of the Aviation Commerce Park,there will be sidewalks going nowhere, unless the City moves these sidewalk/trail projects up to their"funded list." Tharp stated that the Airport Commission's time with the Council is on January 29th at 7:30 P.M. Hartwig encouraged Rettig to attend this meeting with him. (TAPE ENDS) Rettig continued the discussion regarding the need for sidewalks in the area of the Airport. She noted that people do come in to the Airport and then walk to the University or to businesses nearby. Rettig asked for clarification on the budget,under Capital Outlay. She noted that the Airport was over budget on this, and that there is now a correction of$8,048.46. Tharp explained this item, stating that it had to do with the parking lot project and taxilanes, and amounts that needed to go to the State. It was a coding error and some costs that were reimbursable by the state grant did not get placed into the proper account. This correction resolved that matter so the state reimburses the city for the correct amounts. Rettig also asked about the painting project that was budgeted for. Tharp stated that this is to begin at the end of January and will cover most of the public areas in the terminal building. Rettig also questioned the"Other Repair&Maintenance"amount and what this covers. Tharp will look into this and let the Commission know exactly what was budgeted under this line item. Hartwig stated that they are coming up to the one-year anniversary for the Operations Specialist position that Tharp holds. He stated that he feels they 4 Airport Commission January 11,2007 Page 5 of 6 should have some type of evaluation process, and he asked for the Members' thoughts on this. Members briefly discussed their thoughts on this, and talked about how the City handles the evaluation process. Rettig then asked about the Management Agreement and where they are in this process. Dulek responded to Member questions regarding this. Hartwig noted that he had discussed Tharp's position and given an evaluation for the 6 month step and Tharp had been given the scheduled wage increase. E. Subcommittee Reports—Tharp discussed the Airport newsletter, stating that he would like to do Commissioner spotlight articles in the next few issues. He stated that he will have a questionnaire for each Member to fill out to help him in this endeavor. Rettig asked some questions about the City web site and the Airport's page. She also asked when the Airport may be able to purchase a camera. Tharp explained how the office budget was allocated, but stated that he would look into acquiring a camera for the Airport. COMMISSION MEMBERS' REPORTS: Hartwig stated that he received an email from Tom Schnell regarding signage,with some ideas on where they should place various signs around the Airport. Another suggestion Hartwig received was to have something in the Airport lobby that explains the various entities located at the Airport. Hartwig also stated that he believes they should have a nice map in the hallway, and that he is having Tharp look into this. STAFF REPORT: Staley commented on the charts that they have received in their handouts, stating that it's very helpful. Tharp briefly explained the information that he has been supplying to the Members. Horan asked if they still have something pending with the County on a zoning issue. Dulek will check with the County Attorney on this. Tharp reminded Members that the Iowa Aviation Conference is April 4 and 5 this year, and that he and one or two Commissioners should plan on attending this conference. Registration is due in early March. Tharp next discussed the"maps"that Members received. Rettig asked for some clarification on upcoming projects. She stated that she would like to prioritize some of these and asked how they would go about doing this. The viewing area project was discussed as being of a higher priority. SET NEXT REGULAR MEETING FOR FEBRUARY 8,2007,AT 5:45 P.M. ADJOU eeting adjomped at 7:25 P.M. Chairperson Date 5 • Airport Commission January 11, 2007 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/11 NAME EXP. Randy Hartwig 3/1/09 X Greg Farris 3/1/07 O/E John Staley 3/1/10 X Howard Horan 3/1/08 X Janette Rettig 3/1/12 X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting -- = Not a Member 6