HomeMy WebLinkAbout01-11-2007 Airport Commission Meeting Minutes MINUTES FINAL
Iowa City Airport Commission
January 11,2007
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig;Howard Horan
Members Absent: Greg Farris
Staff Present: Sue Dulek,Michael Tharp
Others Present: David Hughes,Earth Tech; Mary Honeck; Harrel Timmons,Jet
Air; Harry Wolf
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:45 PM.
RECOMMENDATIONS TO COUNCIL: None
APPROVAL OF MINUTES FROM THE DECEMBER 14,2006,MEETING:
Hartwig asked if anyone had any corrections,changes, additions to the minutes. Rettig noted
that on page 4,regarding the grass runway, in the first sentence where it states, "...several
issues have arisen, one being that they would eliminate almost all of the farmable land that
they have...". She stated that this is not exactly true—that it would be most of the profitable
farmland. Hartwig stated that it would indeed eliminate a"good portion" of the farmable
land. It was decided to rephrase this. Rettig moved to accept the minutes of the December
14,2006,meeting with the clarification stated above; seconded by Horan. Motion carried 4-
0 (Farris absent).
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
E. FBO Staff Report—Harrel Timmons with Jet Air was present and the
Commission Members opted to move Item E—FBO Staff Report up in the
agenda. Hartwig asked Timmons if he had anything he wished to share with the
Members. Timmons stated that he did not have anything specific to share and
that things are going well. He stated that they are very interested in some type of
self-serve jet fuel. Timmons noted that typically this is a problem in the middle of
the night,when someone comes into the Airport and needs fuel before they can
leave. A brief discussion continued regarding this situation,with Members asking
questions of Timmons. Rettig stated that she would be interested in pursuing this
project. Hartwig stated that they would work with Woolford on this and explore
their options. Timmons asked Tharp if the issue with the City Inspector had been
resolved, stating briefly that a room with some bunkbeds, for pilots needing to
1
Airport Commission
January 11, 2007
Page 2 of 6
stay the night, had been observed in a City inspection. Tharp stated that the beds
were taken down and the issue has been resolved.
A. FAA/IDOT Projects—Earth Tech—David Hughes—Hughes stated that
with the holidays,not much had changed. He stated he would give a quick
rundown on those items with updates.
a. Runway 7/25—(see items below)
b. South Aviation Development Study—Hughes stated that they
received approval from the FAA on the forecast section of this study.
He stated that they are now moving forward with some alternative
layouts and he hopes to have something for the Members to look at by
next month's meeting.
c. South Taxilane Rehab—Hughes stated that they have been out and
looked at the south taxilanes and terminal apron, and have identified
some boring locations. Hughes will be in contact with Geo Tech to get
those borings done in the next week or so.
d. Hangar A Rehab—Hughes stated that this afternoon they were able
to go through these and have done their field inventory. They will be
developing the plans needed to move forward with this project.
e. Terminal Apron Rehab—(see Item c above)
f. Obstruction Mitigation—Hughes stated that they have identified the
impacted parcels and have coordinated this with the FAA. He noted
that he has given this information to Dulek, and once the Commission
and Council have reviewed this,they will make contact with the
property owners involved in this. At that point they will be able to
begin the mitigation process.
g. 405 Approach Surveys—Hughes noted that they have completed
their fieldwork on this and have submitted it to the FAA. The FAA
will use this information to develop approaches to runways 7, 25 and
30.
h. Engineering Services Agreement—Hughes stated that they had some
questions of the FAA on this that just recently were resolved. They
have finalized this scope internally, so Hughes will be getting this
agreement to Hartwig, so that Hartwig can take it to the City for an
independent cost analysis. The FAA has indicated that they want this
approved by the first of February. Hughes stated that they need to
contact the FAA on this date and will need to determine if a special
meeting will need to be called to deal with this.
i. Taxilanes in the North Area—Hughes stated that they will get the
final pay request out on this next week.
Hartwig asked Hughes when they would need to get together in their
group and discuss things further on the south development. Hughes
stated that once they have some alternatives laid out, it would be a
good time to then gather everyone's input. Rettig asked about a
2
Airport Commission
January 11,2007
Page 3 of 6
timeline on the obstruction mitigation project. Dulek noted she was
conferring with the City Attorney and once she had comments,the
Commission would be able to review the information. Rettig then
asked about a timeframe on Hangar A being rehabilitated. Hughes
stated that he hopes to do this in the spring. Rettig also noted that
someone had asked about installing a"POD" or temporary storage
container in the grassy area when this relocation occurs. Members
noted their approval of this, and Rettig asked that they look into this
with the City,to make sure it will be okay to approve tenants using
these temporary pods.
B. Aviation Commerce Park—Harry Wolf addressed the Members, stating that
at the Tuesday evening's Council meeting, the City Council did approve the
offer that the Airport Commission had recommended, as well as the extension
to the listing agreement with Iowa Realty. He further stated that they are
moving forward with the offer on Lot 5, noting that there will be some
rezoning involved. Wolf stated that in regards to Lot 6,there are some issues
that would need to be dealt with before a business with exterior storage could
be considered. Wolf stated that he has spoken with both Randy Hartwig and
Karin Franklin regarding some of the imposed restrictions that are currently in
place on the land in question. Wolf suggested to the Commission that they
consider amending, or eliminating, from the covenant the extraordinary
requirement on outside storage (the prohibition of outside storage), and allow
the covenants and restrictions to reflect this. Wolf further stated that with
screening,he feels these issues could be addressed appropriately. A brief
discussion ensued regarding how the Commission could address this issue.
(TAPE ENDS) The discussion continued with Wolf responding to Members'
questions about possible development in the Aviation Commerce Park. He
pointed out the areas of the current covenant that would hinder some
development from occurring, and discussed screening issues with the
Members. Discussion turned to what the Commission would like to see in this
development and what, if any, changes they would like to further discuss.
Hartwig will contact Karin Franklin regarding this issue and will see if she or
a member of her staff can address the Commission's questions. Wolf noted
that he does have some other interested parties and that he will keep the
Commission informed.
C. Parking Policy—Rettig asked for clarification on the"14 days"policy,
stating that she feels they need this to be clearer. Tharp noted that he could
add"30 days" as a cap on this, further stating that they had discussed this
previously and that he had most likely overlooked this. It was decided to
amend the wording to: short term—any period less than 14 days; long term—
any period more than 14 days, but less than 30. The Members stated that they
would prefer to leave short term as it is currently worded—any period lasting
not longer than 14 days, and have long term read—any period up to and
3
Airport Commission
January 11, 2007
Page 4 of 6
including 30 days. Under Transient, Members agreed to have it state—
Vehicles located at the Airport for the purposes of transporting frequent
aircraft passengers to and from the Iowa City Municipal Airport. Rettig
suggested they amend the wording on the second page of the Parking Policy,
under Transient Long Term, by removing "Vehicles stored at the airport for
purposes of transporting frequent visitors,"and start with"Vehicles shall be
registered..." Staley noted that the last page of this policy needs to be cleaned
up, as well.
a. Consider a resolution adopting Parking Policy—Horan moved to
consider Resolution A07-01 —Parking Policy as amended above;
seconded by Staley. Carried 4-0 (Farris Absent).
D. Airport"Operations"; Strategic Plan-Implementation; Budget; and
Airport Management—Hartwig asked if anyone had anything to discuss.
Rettig stated that she attended Tuesday night's City Council meeting and that
she did address the Council regarding the lost revenue they will incur as a
result of the sale of Lot 5. She noted that several Council Members thanked
her for this information and that they were not aware of this. Rettig also noted
that the City's 3-year Financial Plan is currently being discussed, and she
stated that she brought up the subject of pedestrian traffic while at Tuesday's
Council meeting, as she noticed they have the sidewalks/trails on their
"unfunded list" currently. She noted that with the development of the
Aviation Commerce Park,there will be sidewalks going nowhere, unless the
City moves these sidewalk/trail projects up to their"funded list." Tharp stated
that the Airport Commission's time with the Council is on January 29th at 7:30
P.M. Hartwig encouraged Rettig to attend this meeting with him. (TAPE
ENDS) Rettig continued the discussion regarding the need for sidewalks in
the area of the Airport. She noted that people do come in to the Airport and
then walk to the University or to businesses nearby. Rettig asked for
clarification on the budget,under Capital Outlay. She noted that the Airport
was over budget on this, and that there is now a correction of$8,048.46.
Tharp explained this item, stating that it had to do with the parking lot project
and taxilanes, and amounts that needed to go to the State. It was a coding
error and some costs that were reimbursable by the state grant did not get
placed into the proper account. This correction resolved that matter so the
state reimburses the city for the correct amounts. Rettig also asked about the
painting project that was budgeted for. Tharp stated that this is to begin at the
end of January and will cover most of the public areas in the terminal
building. Rettig also questioned the"Other Repair&Maintenance"amount
and what this covers. Tharp will look into this and let the Commission know
exactly what was budgeted under this line item.
Hartwig stated that they are coming up to the one-year anniversary for the
Operations Specialist position that Tharp holds. He stated that he feels they
4
Airport Commission
January 11,2007
Page 5 of 6
should have some type of evaluation process, and he asked for the Members'
thoughts on this. Members briefly discussed their thoughts on this, and talked
about how the City handles the evaluation process. Rettig then asked about
the Management Agreement and where they are in this process. Dulek
responded to Member questions regarding this. Hartwig noted that he had
discussed Tharp's position and given an evaluation for the 6 month step and
Tharp had been given the scheduled wage increase.
E. Subcommittee Reports—Tharp discussed the Airport newsletter, stating that
he would like to do Commissioner spotlight articles in the next few issues. He
stated that he will have a questionnaire for each Member to fill out to help him
in this endeavor.
Rettig asked some questions about the City web site and the Airport's page.
She also asked when the Airport may be able to purchase a camera. Tharp
explained how the office budget was allocated, but stated that he would look
into acquiring a camera for the Airport.
COMMISSION MEMBERS' REPORTS: Hartwig stated that he received an email
from Tom Schnell regarding signage,with some ideas on where they should place
various signs around the Airport. Another suggestion Hartwig received was to have
something in the Airport lobby that explains the various entities located at the Airport.
Hartwig also stated that he believes they should have a nice map in the hallway, and that
he is having Tharp look into this.
STAFF REPORT: Staley commented on the charts that they have received in their
handouts, stating that it's very helpful. Tharp briefly explained the information that he
has been supplying to the Members.
Horan asked if they still have something pending with the County on a zoning issue.
Dulek will check with the County Attorney on this.
Tharp reminded Members that the Iowa Aviation Conference is April 4 and 5 this year,
and that he and one or two Commissioners should plan on attending this conference.
Registration is due in early March. Tharp next discussed the"maps"that Members
received. Rettig asked for some clarification on upcoming projects. She stated that she
would like to prioritize some of these and asked how they would go about doing this.
The viewing area project was discussed as being of a higher priority.
SET NEXT REGULAR MEETING FOR FEBRUARY 8,2007,AT 5:45 P.M.
ADJOU eeting adjomped at 7:25 P.M.
Chairperson Date
5
• Airport Commission
January 11, 2007
Page 6 of 6
Airport Commission
ATTENDANCE RECORD
YEAR 2007
(Meeting Date)
TERM 1/11
NAME EXP.
Randy Hartwig 3/1/09 X
Greg Farris 3/1/07 O/E
John Staley 3/1/10 X
Howard Horan 3/1/08 X
Janette Rettig 3/1/12 X
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
-- = Not a Member
6