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HomeMy WebLinkAbout03-08-2007 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission March 8,2007 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan, Greg Farris Staff Present: Sue Dulek,Michael Tharp, Others Present: Dean Thornberry, David Hughes, David Leshtz, Harry Wolf, Jay Honeck, Phillip Woolford, Mike Hall, Dave Larson, Ron Duffe RECOMMENDATIONS TO COUNCIL: The Airport Commission recommended to remove the covenants on Lot#'s 1, 2, 3,4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, and 17, and to have the covenants remain on Lot#5,pending Council's approval. DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. ELECTION OF OFFICERS: The first order of business was the election of officers. Hartwig moved to elect Horan as Chairperson, seconded by Staley. Motion carried 5-0. Horan moved to elect Rettig as Secretary, seconded by Farris. Motion carried 5-0. APPROVAL OF MINUTES FROM THE FEBRUARY 8,2007 MEETING: Chairperson Horan asked if there were any changes, additions, or deletions to the minutes from the February 8, 2007 meeting. Rettig moved to accept the minutes of the February 8,2007 meeting as submitted, seconded by Farris. Motion carried 5-0. PUBLIC DISCUSSION: Dean Thornberry addressed the Commission regarding a new hangar, stating that he sees a need for new hangars. He is willing to construct a couple of new T-hangars,but needs the Commission's decision on this. He asked if they could do this in a fairly quick time frame, as he would like to start construction. Thomberry continued, stating that he would like to put in hangars just like the ones currently there. Hartwig suggested that Tharp come up with a list of items that need to be addressed at the Airport, in addition to the need for T-hangars. Members asked that this item be added to the next meeting's agenda. Thornberry stated that, for the record, his phone number is 337-5316. The Members thanked Thomberry and stated they would look into his offer. 1 Airport Commission March 8, 2007 Page 2 of 6 Rettig noted that they have a couple of guests at tonight's meeting. One, Dave Leshtz, District Representative for Congressman Dave Loebsack, spoke briefly with the Commission. Rettig also introduced Mike Hall, who flies helicopters for the University of Iowa. Hall spoke briefly with the Commission, as well. ITEMS FOR DISCUSSION/ACTION: A. Aviation Commerce Park—Harry Wolf updated the Commission, stating that they are scheduled to close on the sale of Lot#5 to IWI Automotive Parts before the end of April and that so far, everything is on track. He stated that Mitch Behr with the City Attorney's office is leaving, but that Sue Dulek will be handling the matter. Wolf stated that they have had some inquires from around the Midwest on what is available in Iowa City, and that he does have a fairly serious inquiry on Lot#1. The discussion then turned to the existing covenants on these lots. On Lot#6, Wolf stated that the previous party he had spoke of is still interested in this parcel, contingent upon the covenants being amended. Hartwig stated that he feels they need to do what is necessary to encourage the interest in these lots, further stating that he would be in favor of removing the covenants. Rettig noted that she made this motion at the last meeting, but it died due to no second. Hartwig noted that passage of this motion will be a recommendation to the City Council, and that the lots would be under the current zoning regulations. Rettig moved to recommend the City Council remove the covenants on Lot#'s 1,2,3,4, 6, 7,8, 9, 10, 11, 12, 13, 14, 15, 16, and 17, and to have the covenants remain on Lot#5; seconded by Hartwig. Motion carried 5-0. Wolf stated that he would be in touch with the Commission, and will pass along the information about the covenants being lifted. Hartwig asked if they could move Item C up to this place in the agenda, due to the fact that Mr. Larson has another appointment that he needs to leave for. Rettig moved that Item C be moved up in the agenda, seconded by Hartwig. Motion carried 5-0. B. JJR David—Drainage Easement—Tharp noted that the Members have received some information from Dave Larson regarding this project. Larson addressed the Commission, stating that the main reason for his attendance is to get a drainage easement adjacent to Dane Road, to the west of the Airport. He pointed out on a map the location he was referring to, stating that their goal is to have a ditch next to John Dane's farm lane, and even more importantly,they need to have a drainage path off of Dane Road, between Dane's fence and new lane. He further stated that the FAA has tentatively sent out an email stating that they do not have any problems with this project. He also addressed the proposed detention pond on Dane's property. Larson responded to Members' questions about the proposed development in this area. (TAPE ENDS) Rettig stated that until she sees the study regarding the 2 Airport Commission March 8, 2007 Page 3 of 6 capacity of the creek where these drainages go into, she would rather not make any decisions regarding this easement. Commission Members asked various questions of Larson, agreeing that more information is needed before a decision is made. Larson gave the Members further details of this project, with David Hughes of Earth Tech joining in. Rettig moved to table this agenda item until further information from City Engineering is available, seconded by Horan. Motion carried 5-0. C. FAA/IDOT projects—Earth Tech—David Hughes I) Runway 7/25—Hughes stated that they have met with the City regarding the engineering services' agreement. The next step will be to send this to the FAA for their approval. a) Consider a resolution approving Supplemental Agreement No. 8 with Earth Tech,Inc. for engineering services related to the paving and lighting of Runway 7-25 extension-- Hartwig moved to approve Resolution No. A7-02,contingent to FAA approval; seconded by Staley. Carried 5-0. II) South Aviation Development Study—Hughes stated that they are moving ahead with some alternative layouts for this area and will be trying to schedule a meeting with the advisory group sometime in this month. He asked Members to get their comments to him yet this month. III) South Taxilane Rehab—Hughes stated that they are taking plans and specifications on this and hope to get these out by mid-March for legal review. Hartwig asked if this includes asphalt,which Hughes stated it does. Horan asked if they would be starting on this in the upcoming building season, and Hughes stated that they hope to start soon. Dulek stated that a resolution setting a public hearing can be combined with the resolution setting a public hearing on the hangar A floors. IV) Hangar A Rehab—Hughes stated that he has a quotation process regarding the doors that he needs to run by Dulek before he can move any further with that part of the project, and plans to do this in the next few days. a) Consider a resolution setting public hearings (Wednesday, March 28, 2007 at 5:45 PM) for the plans, specifications, form of contract, and estimate on cost for the construction of"Hangar A Concrete Floors" project and the "South Taxilane Rehab" Project—Rettig moved to consider Resolution A7-03, seconded by Hartwig. Carried 5-0. 3 Airport Commission March 8,2007 Page 4 of 6 V) Terminal Apron Rehab—Hughes reported that they are waiting for the closing of the Hagen Parcel to do more work.(TAPE ENDS) VI) Obstruction Mitigation—Hughes stated that he does not have a time frame on this yet, but it will be prior to the runway opening. VII) 405 Approach Surveys—Hughes stated that they have submitted these to the FAA,but have not had any response yet. He briefly responded to Members' questions regarding this item. Rettig stated that the DOT grants are due March 30th, and she asked who is writing these grants, what is being applied for, etc. Tharp stated that Hughes is writing most of these. After last month's discussion,Tharp stated that they were applying for the Jet Fuel Pump and Avgas Replacement, as well as repairs of the North Taxilane leading from the North T-Hangars. D. "Hagen" Parcel—Dulek gave a brief overview of this item, stating that she has not heard anything further on this. She stated that the next step would be to confirm in writing that the deal is off, and then perhaps check with the other two parties who had shown interest. They can then decide if they want to market this parcel of land themselves or have a broker do so. Dulek stated that she has written a letter stating that this party can no longer park cars on this property, and she will keep the Commission up-to-date on what is going on. E. Security Plan Annual Review—Tharp noted that they need to do a yearly review on this plan and need to update some miscellaneous items in it. The Members agreed and briefly discussed various items, stating that Tharp needs to update the necessary items. Horan suggested putting a contact in for the Airport Commission with Tharp as the contact person. Farris moved to authorize Tharp to make the necessary changes, seconded by Hartwig. Carried 5-0. F. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management—Horan asked Dulek about the sharing of information via email, stating that he has some information to share with Members. Dulek gave some suggestions on the best way to handle this type of thing. G. FBO Staff Report--Duffe stated that last Thursday they had an emergency that ended fine, with a plane from Texas landing in the storm. Rettig asked what the procedures are in a case like this. H. Subcommittees' Reports—Farris stated that he has some info to share on the viewing area plans, and has a meeting set up with Terry Trueblood with Parks and Rec to see how they can work together on this. He suggested they will try 4 Airport Commission March 8, 2007 Page 5 of 6 to find groups in the area that are willing to help with this, as well. Rettig stated that she would be willing to help out on this subcommittee. Farris briefly noted some of the ideas that he has so far. Tharp gave Members a draft of the newsletter. (TAPE ENDS) He asked for the Members to contact him with any corrections, changes, etc.,to the newsletter. Rettig asked for some clarification on the City's web site and the ability to receive this newsletter from the web site. I. Commission Members' Reports—Hartwig brought up the idea of a wall map for the Airport, and is looking into this. He also brought up the topic of FAA Reauthorization. He stated that the current proposed legislation could have serious impacts on the Airport, and that the commission should be monitoring the situation. Staley thanked Hartwig for being the Chair of the Airport Commission for three years, and thanked Horan for taking the Chair position. J. Staff Report—Tharp noted that the "Day on the Hill"is the chance to meet with State Legislators on March 14th and asked if anyone else would care to join Rettig and himself at this event. He also noted that the 2007 Iowa Aviation Conference is coming up in April, and gave Members a brief overview of this two-day event. SET NEXT REGULAR MEETING FOR: March 28,2007 at 5:45 (Special Meeting) and April 12,2007, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:38 P.M. hairperson Date 5 Airport Commission March 8, 2007 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/11 2/8 3/8 NAME EXP. Randy Hartwig 3/1/09 X X X Greg Farris 3/1/13 O/E X X John Staley 3/1/10 X X X Howard Horan 3/1/08 X X X Janelle Rettig 3/1/12 X X X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member 6