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HomeMy WebLinkAbout09-13-2007 Airport Commission Meeting Minutes a MINUTES FINAL Iowa City Airport Commission September 13,2007 Iowa City Airport Terminal—5:45 PM Members Present: Howard Horan, Chair; Randy Hartwig; Greg Farris; Janelle Rettig Members Absent: John Staley Staff Present: Sue Dulek,Michael Tharp Others Present: Jay Honeck,David Hughes,Jim Druesicke,Peggy Slaughter, Randy Miller,John Yeomans,Phillip Woolford DETERMINE QUORUM: The meeting was called to order at 5:46 P.M. by Horan. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE AUGUST 9,AUGUST 13,AND SEPTEMBER 5,2007 MEETINGS: Hartwig noted a correction to the August 9th minutes clarifying the"self service"to include fuel pump. Hartwig moved to accept the minutes of August 9,August 13,and September 5, 2007 as amended; seconded by Farris. Approved 3-0,Rettig Abstained. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Peggy Slaughter and Randy Miller introduced themselves to the Commission, as the new realtors who are working on the North Commerce Park land sales. Slaughter and Miller expressed a desire to re-market the lots as individual lots instead of a single lot. Slaughter and Miller gave a description of the marketing tools they would be using. Hartwig asked about the pricing model. Slaughter gave out copies of the pricing and what the proposed changes. Rettig commented that the new pricing model was$900,000 lower than the current pricing. Miller commented that this is a result of the land going from commercial retail back to more industrial,and that the previous model took into account a scenario that did not get completed. i. Consider a resolution approving amendment#7 to the listing agreement— Consider Resolution#A07-23 approving Amendment#7 to listing 1 i Airport Commission September 13,2007 Page 2 of 6 agreement; moved by Farris, seconded by Hartwig. Carried 4-0, Staley Absent. b. Ruppert Property—Moved to after item C . Dulek gave the commission a description of the property and background of this property. Dulek related that the owner had recently passed away and the estate had contacted her regarding interest in purchasing the land again. Horan noted this land is currently not able to be developed commercially due to its location at the end of the runway. Rettig commented that she was not in favor of paying commercial prices,but instead the land should be pursued as agricultural priced land. c. Land Lease With Westside Auto i. Public Hearing—Chairperson Horan opened the public hearing.No Comments. Chairperson Horan closed the public hearing. ii. Consider a Resolution Approving Lease with Westside Automotive— Hartwig recused himself. Dulek gave the commission a description of the lease. Westside Auto wishes to place a sign in the Runway Protection Zone in return for mowing and maintenance services for the rest of the runway protection zone. Rettig described that she was uncomfortable with a 20 year lease,but was favorable to a 10 year lease with options. Dreusicke gave the Commission a description of the sign placement. Tharp commented that he wasn't in favor of accepting the lease terms without having the airspace study completed. Consider Resolution#A7-24 approving Lease for Westside Auto; moved by Rettig,seconded by Farris. Carried 3-0;Hartwig recused,Staley Absent. d. University of Iowa/Operator Performance Labs i. Consider a Resolution Approving Letter of Intent(deferred from 8/9/07)— Tharp gave the commission copies of the letter as accepted by the University. Tharp described the letter and conditions to the commission. Tharp noted that the lease terms would be a 5 year lease with 3 5-year options. Tharp also noted the project costs were capped at$400,000,and described the formula that would be used to calculate the first rental term. Rettig asked about a previous cost number that had been considered and Tharp responded. Consider Resolution#A07-25 approving Letter of Intent; moved by Hartwig, seconded by Farris. Carried 4-0,Staley Absent. e. FAA/IDOT Projects—Earth Tech—David Hughes i. Runway 7/25 1. Update—Hughes commented that the airport received a grant offer of approximately$1.7 million. Hughes noted that he had met with the contractor and they are ready to begin when notice is given. Horan asked about the runway closure timing. Hughes responded that the runway would be closed 2 Airport Commission September 13,2007 Page 3 of 6 on a daily basis for the installation of the new lighting system,and then later a full closure for approximately 5 days to remark and finish installation of the lighting. Rettig asked what the grant was funding,to which Hughes responded. Rettig asked about a piece of land that had an offer for sale on in the past. Hughes responded that the land in question could be sold after the new runway was open. 2. Consider a Resolution Accepting FAA Grant 3-19-0047-14 for paving/lighting project—Consider Resolution#A07-26 accepting FAA Grant 319-0047-14; moved by Rettig, seconded by Hartwig. Motion Approved 4-0,Staley Absent. ii. South Aviation Development Study—Hughes commented they are still waiting on a finalized Willow Creek study. Hughes commented they will be setting up a meeting with the new planning director to update him on the study. iii. South Taxilane Rehab—Hughes noted they met with the contractor to discuss the known issues. He commented he was waiting for a response from the contractor as a proposed fix. iv. Hangar A&B Doors—Hughes noted that the doors were in and that some of them need some corrective action. v. Jet A Fuel System/AvGas Upgrade—Hughes noted they bad put together a packet for a competitive quote process and will incorporate changes suggested by Dulek. Dulek noted that this is a new process resulting from a change in the bidding laws. Hughes described the location of the Jet A pump for the commission. 1. Consider a Resolution Approving Competitive Quotation Process—Consider Resolution#A07-27 approving Competitive Quotation Process; moved by Rettig; seconded by Farris. Motion Approved 4-0,Staley Absent. vi. Terminal Apron Rehab—Hughes noted that they had received bids and 3 of 4 were under the engineer's estimate. Hartwig asked about the timeline for the contract. Hughes noted the contract is 45 days and they would start around the 24th, and would place completion around Halloween. Rettig asked about the effects on the planes being parked. Woolford noted they would begin making some temporary tie-down spots in the grass area. Rettig asked about fueling. Hughes noted the self serve system would be out of service for the duration of the construction. 1. Consider a Resolution Awarding Contract—Consider Resolution#A07-28 awarding contract; moved by Farris; seconded by Rettig. Motion Approved 4-0,Staley Absent. vii. Obstruction Mitigation—Hughes noted that some of the poles have been checked by the FAA and there was a new concern that 3 Airport Commission September 13,2007 Page 4 of 6 developed. Hughes noted they are continuing to work with Mid- American to get a proposal that is acceptable to everyone. viii. 405 Approach Surveys—Hughes noted the survey data has been accepted by the FAA, and dates are in the system for 2008. Approaches are being designed for all the runway ends. f. Farmers National Company i. Management Agreement—Tharp noted that the contract with Farmers National for the farming management provides the airport commission an opportunity to cancel the contract by September 30. Tharp noted that he is recommending a continuation of the lease agreement and that John Yeomans was present to give the commission an update on the rental plans. ii. Farm Operations Update—Yeomans commented that previously the lease had been variable based on the crop yields. This prevented the farmer from collecting potential government crop payments that another lease type would enable. Rettig commented that she does not feel the airport should be eligible for government payments. Yeomans described the lease types noting that all the leases make the farmer eligible for some government payments. Rettig asked about the amount of money the government has paid to the airport or farmers renting the airport land. Yeomans described the current farm bill status and certain scenarios. Yeomans noted that without allowing farmers to collect eligible payments the farming operations would be difficult to maintain. g. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management—A budget planning/CIP session was set for September 24th at 5:45 P.M. Rettig asked a question about page 5 of the budget,Fuel Charge- back. Tharp explained that this has been a change in how this item is listed. Rettig asked for clarification on several budget items,with Tharp responding to her questions. Hartwig also responded to some of the items,noting that they may want to consider stopping the magazine subscriptions as magazine are disappearing. Horan noted that they did have a Personnel meeting regarding a raise for Tharp. He will take the assembled comments and meet with Tharp to go over these. h. FBO Staff Report—Woolford spoke about the Sertoma event and how well it went. Tharp asked if anyone had any pictures from this event to share for the newsletter. Rettig stated that she believes Woolford should take part in the budget meeting, since the FBO is an important part of the Airport. Rettig also asked about the ground school and what the status is currently. Woolford responded to her questions, stating that they have 4 or 5 part-time flight instructors currently,some of whom work at the University. Rettig asked about military personnel, once they leave the service,participating in flight 4 Airport Commission September 13, 2007 Page 5 of 6 school. A brief discussion ensued on this. Tharp responded to Hartwig's questions regarding signage. i. Subcommittees' Reports—None. j. Commission Members' Reports—Rettig noted that she feels they should figure out exactly what the regulations are for hangar space. Hartwig noted that he believes it would be a good idea for the newsletter to spotlight people at the Airport, and to have information on the bulletin board about the area. Hartwig also noted that he has talked with Tharp about directional signage at the Airport. Farris spoke briefly about the shelter area, stating that they are attempting to get the foundation poured and the posts installed in this season. He also noted that the information that Tharp gathered for the Council candidates was very helpful, and he thanked Tom for the tour. Horan noted that at 9:30, September 14, Dave Loebsack will be at the Airport for a press- type meeting,to explain the runway extension,and what the federal money does for the community. Horan also noted that in regards to hangars,leases, and the review,he would like to see Tharp publish this when he goes through each hangar. He stated that for this year their hangar policy is in place. Horan stated that he did some calling around to see what it costs to store a car or a boat,on a monthly basis. He stated that he is concerned about any hazardous materials that may be stored in hangars,but that he feels they shouldn't work too hard on this policy. k. Staff Report—Tharp noted that the FAA conference is in October,the 2"d and 3`d in Kansas City. He will be attending,and asked if any other Members would like to join him. He briefly gave a run-down of the conference schedule. Rettig next brought up the topic of the parking policy,and stated that she would like to see this project finished as she is seeing vehicles that need to be removed,and also the room rental policy that they previously discussed. Dulek noted that the easement issue is on the City Council's upcoming meeting agenda, as is the public hearing regarding this. SET NEXT REGULAR MEETING FOR: September 24,2007 at 5:45 P.M. budget meeting; and regular meeting is October 11,2007 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:55 P Li /o_i.r- u 7 C SON DATE 5 IA Airport Commission September 13,2007 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meeting Date) TERM 1/11 2/8 3/8 3/28 4/12 5/10 5/15 6/7 6/8 6/28 7/9 7/19 NAME EXP. Randy Hartwig 3/1/09 X X X X X X 0 X X X X X Greg Farris 3/1/13 0/E X X 0/E X X X X O/E X X X John Staley 3/1/10 X X X X X X 0 X O/E O/E X X Howard Horan 3/1/08 X X X X X X XXX X X X Janelle Rettig 3/1/12 X X X X X X X X X X O/E 0/E TERM 8/1 8/9 8/13 9/5 9/13 NAME EXP. Randy Hartwig 3/1/09 X X X X X Greg Farris 3/1/13 X X X X X John Staley 3/1/10 O/E X 0/E O/E O/E Howard Horan 3/1/08 X X X X X Janelle Rettig 3/1/12 0/E X 0/E O/E X KEY: X = Present 0 = Absent OLE= Absent/Excused NM= No meeting — = Not a Member 6 IA