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HomeMy WebLinkAbout05-11-2006 Airport Commission Meeting Minutes Airport Commission May 11,2006 Page 1 MINUTES FINAL Iowa City Airport Commission May 11,2006 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair;John Staley; Howard Horan; Greg Farris, Janelle Rettig Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes, Harry Wolf,Andy Bockenstedt, Harrel Timmons, Phillip Wolford DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: Re: Parcel No. 1020177001—The Airport Commission recommends to the City Council that they negotiate the sale of this parcel, contingent upon the proceeds from this sale being spent on Airport improvements (pavement, taxiways, aprons,concrete,asphalt improvements) and that they aggressively defend the airspace of that property in the future. APPROVAL OF MINUTES FROM APRIL 13,2006 and MAY 1,2006,MEETINGS: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Rettig moved to accept the minutes of the April 13,2006,meeting as amended, and the May 1,2006, meeting as written; seconded by Horan. Motion passed 5-0. PUBLIC DISCUSSION: ITEMS FOR DISCUSSION/ACTION: A. Parcel of Land: Parcel No. 1020177001 (the"Hagen parcel"located on Highway 1 between land owned by Patricia Wade and Ann Hargrave)—A discussion ensued about what this land is going to be used for. Hartwig noted that he thought it was for used cars. The amount that will have to be paid back to the FAA was also discussed, with David Hughes of Earth Tech stating that it is a percentage that is paid back,not a set amount. The members discussed their feelings regarding selling this parcel of land versus leasing. Hartwig noted that he feels they have some present needs that should be addressed and that the proceeds from this sale would be put to good use. Staley asked Dulek to clarify restrictions to this land,as far as what can and cannot be done near the Airport. She described various FAA regulations regarding usage. Rettig stated that she is in favor of selling this parcel, stating that she feels they should return it to the tax rolls as quickly as possible. Staley questioned possible FAA scenarios regarding this land. Horan stated that he feels they should consider a ground lease on this parcel, and gave a brief history of this parcel of land. Members Airport Commission May 11, 2006 Page 2 next asked questions regarding the amount of taxes that would be collected on this parcel, if allowed to be sold. It was noted again that the part of this parcel that was originally needed will still be protected because it will not be sold, and that the proceeds from this sale would greatly benefit the Airport with projects such as pavement repairs. The topic then turned to how they could set up lease prices at a set amount for five years and then raise to another amount,versus selling the land now and using the proceeds for needed improvements at the Airport. The discussion continued with members stating their opinions on selling versus leasing of this parcel. Rettig moved that the Airport Commission recommend to the City Council that they negotiate the sale on this parcel, contingent upon the proceeds from this sale being spent on Airport improvements (pavement,taxiways, aprons, concrete, asphalt improvements); and that the Commission strongly recommend to the City Council and the Planning and Zoning Commission that they aggressively defend the airspace of that property from now and forever and that they move on with selling this property; seconded by Hartwig. Motion carried 3-2; Staley and Horan voting in the negative. B. FAA/DOT Projects—Earth Tech—David Hughes a. Runway 7/25—Hughes stated that the area has been graded and seeded, and other than some equipment sitting there, everything is done and will be ready for the grading project. Currently, he states that they are in the bidding process for the grading project and have been working with Planning and Zoning on various aspects of this. Mid-American is aware of needs and Hughes meets with Qwest next to discuss the remaining utilities. Hughes stated that out of 39 airspace review items, 13 have come back so far. Hughes stated that he would like to sit down with the Airport Commission members, or a subgroup of members, and go over some of these items. b. Taxi-lane North Tee's—Hughes noted that asphalt prices have risen dramatically since last summer. He stated that they have put together some preliminary numbers and looked at some possible grant money to see what they can cover. He stated that they still have a shortfall of about$16,000 to $20,000,based on their estimates. Hughes stated that he feels they are at the point where they either ask the City for more funds or see what the State may have. Hartwig stated that he would be in favor of trying to find the funds and to keep this project going. Horan agreed with this. (TAPE ENDS) Hughes stated that he could go back to the State and ask about a relocation of funds to help cover this project. Hartwig noted that if they are not going to be able to do the entire project, they need to review their plans. The members agreed to see if they can find the needed money in-house. c. ASOS Relocation—Hughes stated that he talked with the FAA Weather Service and they are in the process of getting this project going. 2 Airport Commission May 11, 2006 Page 3 d. T-Hangar Floors— i. Update—Hughes stated that the contractor is done and everyone is happy with the work. He discussed the payment schedule briefly with the members. Horan noted that when these floors were done,holes were not put in the new flooring for the door pins. Horan stated that he feels they should not accept this project until this is done. The members agreed that this should be completed. ii. Consider a resolution accepting the work for the Hangar B&C Concrete Flooring Project. The Airport Commission members deferred this the next meeting so they can review the locking procedure with doors and the new flooring. C. South Aviation Development—Hartwig and Hughes stated that they are still awaiting information from the FAA on this. D. Eastern Iowa Big Kids Toy Show—Tharp noted that this show begins next weekend, but that other than that he had no news regarding the show. E. Aviation Commerce Park—Dulek addressed a newspaper article regarding the Wal- Mart lawsuit. Although the article referred to the judge denying an "appeal," it was not an appeal but a reconsideration and that the plaintiffs have 30 days from the reconsideration to file an appeal. Wolf noted that the Wal-Mart developer is moving ahead aggressively, and that hopefully plans will be finalized shortly. F. Eastern Iowa Pilot's Association—Kim Brogan-Coleman a. Current Lease/Operations Agreement Expires May 31, 2006—Andy Bockenstedt was present to represent Kim Brogan-Coleman. He stated that he had a proposal from her for the members. He noted that she would like to rent the hangar on a month-to-month basis for $200.00 per month, and that she has talked to Keith at Iowa City Aircraft Repair about renting space for an office at that location. Horan asked Bockenstedt when the Airport would be paid for the current lease, and Tharp noted that she is behind for April's rent and owes for May. Members asked various questions of Mr. Bockenstedt regarding this operation. Hartwig noted that he is a bit disappointed by this situation and he asked Bockenstedt for some explanation,noting that it is halfway through the month and they are just now discussing her lease,which expires at the end of the month. The issue of the $200.00 per month for the hangar space was discussed at length. Hartwig brought up the signage that Ms. Coleman put up and stated that it needs to be addressed. Tharp noted that parking has been an issue, as is the code for the gate entrance. Rettig asked questions regarding the demolition of this 3 Airport Commission May 11,2006 Page 4 building in the future and brought up the topic of not allowing subleasing at the Airport. She feels the Airport should remain in control of who is leasing buildings on the property. Hartwig asked the members how they want to proceed on this. Dulek stated that the members do need to make some decision and to let Ms. Coleman know how they plan to proceed, as her lease expires May 31st . Members discussed whether or not they should offer an extension to the current agreement while they further discuss Ms. Coleman's current proposed agreement. Rettig stated that she would like to have a total amount that is past due before she moves forward with a decision, and also wants to address the sublease issue. Hartwig posed multiple questions to be answered, stating that he does not have a problem with subleasing,but that he needs answers to some of these questions first. (TAPE ENDS) Tharp suggested they discuss a continuance with the lease for now, in order to give the Commission a chance to discuss this issue. The issue of Ms. Coleman subleasing was again addressed, with Hartwig stating that he feels they should be more specific in their requirements. Rettig stated that she feels they cannot approve a sublease they have not seen, and she suggested that either the property be vacated in 14 days, or Ms. Coleman presents the Commission with a better agreement, covering the month-to-month rental. Hartwig stated that he is in favor of extending the agreement for one month while continuing negotiations. The Commission members agreed that if Ms. Coleman is current with her payments as of May 31st,then she will be charged$300 and$675 on her two leases, for the month of June 2006. Horan and Tharp will continue to work on obtaining an amended agreement with Ms. Coleman. G. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management—Hartwig asked Tharp to comment on the budget. Tharp fielded some questions from Horan on some line items. Tharp will look into this for Horan, stating that he believes the full explanation was cut off on this particular item. Rettig asked that they have an agenda item regarding management fees and consulting fees. She would like to understand this better. Hartwig noted that they need to discuss T- hangars next month as these leases expire in September. Tharp noted that he recently asked other airports in the area for their fee schedules and he hopes by next month's meeting to have some information for the Commission members on how their fees compare with other airports. Hartwig stated that he would like to see what each hangar costs the Airport in monthly expenses, something that would break down all of their maintenance expenses. Tharp reported on the heating bill question from last month's meeting and gave the members some numbers to review regarding how Mid- American charges them for electricity. Tharp also fielded questions regarding the individual hangars. Rettig suggested they have some sort of chart that shows what in each building the Airport pays for and what renters pay for. Rettig asked about a sink 4 Airport Commission May 11, 2006 Page 5 hole in front of the United building, asking if they can put some gravel in the hole for now and remove the barricades so it looks better. Hartwig mentioned some other items that he and Tharp have been discussing regarding janitorial service and other items of this nature. The discussion turned to seeing how the Airport can get rid of old oil and old batteries that have accumulated over the years. H. Subcommittees' Reports—None. I. Chairperson's Report—Hartwig stated that he appreciates the offers of help with respect to his business that was damaged in last month's storm. He also noted that Dan Clay was planning to announce his resignation at last month's meeting,but since they were unable to continue the meeting, he was letting everyone know that Dan has accepted a new job in western Illinois and will not be able to continue. COMMISSION MEMBERS' REPORTS: Rettig passed around some photos that she recently took within the City of historic markers and suggested a possible fundraiser for these. Hartwig then noted that in regards to the viewing area,these signs may fit in well in this area. Rettig also noted that she is working with Tharp on possibly offering meeting room rentals at the Airport. Rettig next stated that the local State delegation has been invited to the Airport for a tour and an overview of the Airport. She will let members know when this is set up. Rettig noted last that in view of last month's storm during the meeting, she suggests they consider having a drill so everyone knows that there is a basement at the Airport. She suggested that Tharp contact the City's Safety Director to have a plan set up for the Airport. (TAPE ENDS) STAFF REPORT: None. SET NEXT REGULAR MEETING FOR: June 8,2006 @ 5:45 P.M. ADJOURN: Meeting adjourned at 8:03 P.M. Chairperson Date 5 Airport Commission May 11, 2006 Page 6 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meeting Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 6/8 NAME EXP. Daniel Clay 3/1/08 -- -- --- -- Randy Hartwig 3/1/09 X X X X X X Greg Farris 3/1/07 0 X X X X X John Staley 3/1/06 X X X X X X Howard Horan 3/1/08 X X X X X X Janelle Rettig 3/1/12 -- --- X X X X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting — = Not a Member 6