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HomeMy WebLinkAbout06-08-2006 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission June 8,2006 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair;John Staley; Greg Farris; Janelle Rettig; Howard Horan(arrived late) Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes of Earth Tech,Jill Fishbaugh DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:49 PM. RECOMMENDATIONS TO COUNCIL: NONE APPROVAL OF MINUTES FROM MAY 11,2006 and MAY 31,2006,MEETINGS: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Staley moved to accept the minutes of the May 11,2006,meeting as written,seconded by Rettig. Motion passed 4-0. (Horan not present). Hartwig then asked members if they had any changes to the May 31 minutes. (Horan not present.) Dulek noted that there should be a clarification made to show Congressman Leach had attended the initial discussion with the Airport Commission. Hartwig reiterated Dulek's clarification on the May 31 minutes as, "A general discussion with Representative Leach." Rettig moved to accept the minutes of the May 31,2006, meeting as amended,seconded by Farris. Motion passed 4-0. PUBLIC DISCUSSION: Jill Fishbaugh addressed the Commission, stating that she has been asked to inquire about a grass strip next to the 18-36 runway, as there is interest by some pilots to land on a grass strip. She asked that the Commission consider this. Hartwig noted that this has been brought up befoie and discussion ensued regarding requirements. ITEMS FOR DISCUSSION/ACTION: A. FAA/DOT Projects—Earth Tech—David Hughes a. Runway 7/25 i. Update—Hughes noted that the box culvert project is completed and they are in the process of getting the final documentation from the contractor. He further stated that they have received six bids on the grading project,with C.J. Moyna's being the lowest. Hughes stated that they have talked with the F.A.A. on the grant Airport Commission June 8, 2006 Page 2 of 6 regarding this project and the F.A.A.'s requirements on this. Hartwig noted that identified obstructions need to be addressed. Hughes addressed the members' questions regarding the scope of this project. Rettig noted that she would like to see them act cautiously when dealing with private property issues. Dulek addressed the Commission regarding the bid process and how they handled the current bidding. ii. Consider a resolution awarding contract and authorizing the chairperson to sign and the secretary to attest a contract for construction of"Phase 2 Project"within the Runway 7/25 extension project to grade the area for runway extension(Horan arrived)—Dulek noted a slight change to this resolution for the members to review and answered their questions. Discussion continued on what items are covered by the grant funds and what items need to have additional funding in order to complete the addendum fencing. Tharp noted that proceeds from the Hagen parcel would be a possibility for this. Hughes added that they would also have proceeds from the property to the south. Members discussed various fencing issues, such as deer and coyote being able to get out of the area and fencing requirements for safety reasons. The issue of a chain- link fence versus a barbed-wire fence were discussed again,with members discussing the additional funding needed for this, as well as F.A.A. requirements for the grant money. Rettig moved to consider the above resolution,as subject to the F.A.A. funding,A06-07, seconded by Farris. Motion passed 5-0. b. Taxi-lane North Tee's Update—Hughes stated that they reviewed this again and that he gave Hartwig some additional information to take to the City for additional funding. He stated that they had an error in the"quantities" and this was corrected. Hughes stated that he feels they should delay the public hearing on this until some time next week so they can add the parking lot asphalt to this same set of plans. Hughes stated that he will have the amended plans to the Commission by Wednesday. ii. Consider a resolution setting a public hearing for the plans, specifications,form of contract, and estimate on cost for the Rehabilitation of north t-hangar taxi lanes— Hartwig asked if the members agreed to defer this resolution. It was decided to defer this issue until 7:30 2 Airport Commission June 8,2006 Page 3 of 6 A.M. on Friday, June 16,to set the public hearing. (TAPE ENDS) c. ASOS Relocation—Hughes stated that as part of this project there is a requirement by the F.A.A.that the City be responsible for$4,000 to move the equipment. He stated that plans have been drawn up, but until agreements are in place,nothing can happen. The members discussed having no service for a period of days and how they could eliminate this shutdown. Rettig suggested speaking with one of the congressional office liaisons regarding this. d. T-Hangar Floors— i. Update—Hughes stated that he met with the contractor on this and he is working on taking care of some of the problems they encountered. ii. Consider a resolution accepting the work for the Hangar B&C Concrete Flooring Project—Staley moved to consider the resolution as stated above,seconded by Horan. A06-0S Motion passed 5-0. e. Hangar K i. Update—Hughes stated that this project is complete. ii. Consider a resolution accepting the work for the Hangar K Roofing Project—Rettig moved to consider the resolution,A06-09 as stated above,seconded by Farris. Motion passed 5-0. B. South Aviation Development i. Update—Hughes stated that they have been working with the F.A.A. on a planning study for this area, as well as possible grant funding. Rettig asked for some clarification on the resolutions associated with this project. ii. Consider a resolution accepting FAA Grant Offer 3-19- 0047-12-2006 for an Update Master Plan study—Rettig moved to consider the resolution above,A06-10, seconded by Staley. Motion passed 5-0. iii. Consider a resolution approving Supplemental Agreement No. 4 with Earth Tech for engineering services for airport layout plan update for the area south of runway 12-30 after closing runway 18-36—Rettig moved to consider the resolution above,A06-11, a. seconded by Horan. Motion passed 5-0. C. Aviation Commerce Park—Hartwig noted that Harry Wolf with Iowa Realty was unable to attend this evening's meeting,but that there isn't much to report on this currently. Dulek noted that there are some Wal-Mart issues on the City Council's 3 • Airport Commission June 8, 2006 Page 4 of 6 agenda regarding extensions to their agreement for this land. Members asked questions of Dulek regarding this situation. D. Eastern Iowa Pilot's Association—Kim Brogan-Coleman i. Current Lease/Operations Agreement Expires May 31, 2006—Tharp stated that Ms. Brogan-Coleman did pack up the end of May,but that he has not heard anything from her. He noted that she has paid her account in full, including the back-owed money. Hartwig suggested they look into uses for this hangar. Tharp suggested they use it as overflow space for now. E. T-Hangar Leases—Tharp noted that they should take this month to review this lease, suggest wording changes and rates, and then approve it at next month's meeting. Then in August, Tharp can begin sending out leases. Tharp gave the members current rental information on the t-hangars and explained the difference in pricing structures. Hartwig then gave some history on how they have arrived at their lease rates. A discussion ensued regarding the various hangars and how they were funded in the past, as well as how new hangars could be funded in the future. Tharp brought the discussion back to wording changes in the lease. He pointed out the various issues that he has identified and gave members his thoughts on each. (TAPE ENDS) The members agreed with Tharp on the issues he raised with Item 10—Alterations. Rettig asked if they shouldn't add something about batteries to Item 11 —Hazardous Materials. Dulek noted that this is under a different item. Tharp will have a fmal version for the members at next month's meeting. F. Airport"Operations": Strategic Plan-Implementation;Budget; and Airport Management—Tharp noted that overall they are doing"fine." Rettig asked for some clarification on several line items. Hartwig briefly touched on a few items. Horan asked if they couldn't make their own repairs to the pump area and the discussion turned to this. Hartwig gave some history on how they had planned on this being handled and how things actually turned out. Tharp stated that he would speak with Jerry about this and see if they can't come up with something. Rettig asked about having the bushes trimmed and weeding done to enhance the appearance. Tharp will contact the City on this. a. Current Management and Consultants Agreements—Rettig stated that she requested this be on the agenda as she wanted to discuss the different levels of management they currently have. Hartwig gave her some history on this issue, stating that things have changed with the addition of Tharp's position. Rettig asked that they review some of these items to make sure they are spending in the right areas. Hartwig asked who would be interested in serving on a committee to review this, and Rettig and Hartwig decided that they will work on this. G. Subcommittees' Reports—Farris noted that he and Tharp were in contact with the janitorial service for the terminal building and that they have reviewed tasks and 4 Airport Commission June 8, 2006 Page 5 of 6 gone over what is needed. He stated that the current service gave them a cost of about$250 per month for two days per week of service and basic cleaning duties. A new agreement would have 3 days of service and include yearly maintenance on floors and other areas. This would include stripping of floors and other maintenance-type issues that have been let go. Horan suggested they give more feedback to the company that handles these tasks so they know exactly what the Airport expects. Dulek suggested that Tharp speak with the City and see what janitorial services they have and possible use by the Airport of such services. Tharp also discussed replacement costs for chairs in the conference room. Hartwig asked that he put some figures in writing for the Commission to review. H. Chairperson's Report—Hartwig stated that he wanted to recognize the coverage of Rick Mascari's airplane in current edition of Plane & Pilot. COMMISSION MEMBERS' REPORTS: Rettig stated that Congressman Leach came for a visit last month, as stated in the earlier minutes. She stated that the Legislators should be making some movement on this issue soon. Rettig stated that she would also like to invite Harkin and Grassley and/or their staff for the same type of visit. Rettig also brought up that she and Tharp met to put together room rental information for the Airport conference room. She stated that they have a tentative proposal for the Commission and that it is somewhat similar to the Public Library's guidelines. Rettig and Tharp asked for the members to review this information and stated that they would like to readdress it at a future meeting. Horan stated that he would like to propose painting the wind T, as nothing has happened with this in the past. He also asked about upgrading the windsock, stating that it is looking bad. Horan also thanked Rettig for getting Leach to the Airport and her efforts in this. (TAPE ENDS) Tharp stated that he has been approached about the carpet on the main floor and painting, stating that he agrees they could use some "beautification"of the terminal building. Hartwig stated that he should get some costs on this. Hartwig also suggested they put money aside for this every five years or so, and that way it can be a regular item in the budget. Rettig then brought up the signage situation with Hertz, stating that they should be consistent on the types of signs allowed. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR: July 13, 2006 @ 5:45 P.M. ADJOURN: Meeting adjourned at 8:12 P.M. (?\v`iii I eb"--ty );:). Chairperson Date 5 • Airport Commission June 8,2006 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2006 eeting Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 NAME EXP. Daniel Clay 3/1/08 -- — — — — — -- --- Randy Hartwig 3/1/09 X XX X X X X X Greg Farris 3/1/07 0 XX X X X X X John Staley 3/1/06 X XX X X X O/E X Howard Horan 3/1/08 X XX X X X X X Janelle Rettig 3/1/12 --- — X X X X X X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting = Not a Member 6