HomeMy WebLinkAbout06-08-2006 Airport Commission Meeting Minutes MINUTES FINAL
Iowa City Airport Commission
June 8,2006
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair;John Staley; Greg Farris; Janelle Rettig;
Howard Horan(arrived late)
Staff Present: Sue Dulek,Michael Tharp
Others Present: David Hughes of Earth Tech,Jill Fishbaugh
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:49 PM.
RECOMMENDATIONS TO COUNCIL: NONE
APPROVAL OF MINUTES FROM MAY 11,2006 and MAY 31,2006,MEETINGS:
Chairperson Hartwig asked if there were any additions or changes to the above-named
minutes. Staley moved to accept the minutes of the May 11,2006,meeting as
written,seconded by Rettig. Motion passed 4-0. (Horan not present).
Hartwig then asked members if they had any changes to the May 31 minutes. (Horan
not present.) Dulek noted that there should be a clarification made to show Congressman
Leach had attended the initial discussion with the Airport Commission. Hartwig
reiterated Dulek's clarification on the May 31 minutes as, "A general discussion with
Representative Leach." Rettig moved to accept the minutes of the May 31,2006,
meeting as amended,seconded by Farris. Motion passed 4-0.
PUBLIC DISCUSSION: Jill Fishbaugh addressed the Commission, stating that she has
been asked to inquire about a grass strip next to the 18-36 runway, as there is interest by
some pilots to land on a grass strip. She asked that the Commission consider this.
Hartwig noted that this has been brought up befoie and discussion ensued regarding
requirements.
ITEMS FOR DISCUSSION/ACTION:
A. FAA/DOT Projects—Earth Tech—David Hughes
a. Runway 7/25
i. Update—Hughes noted that the box culvert project is
completed and they are in the process of getting the
final documentation from the contractor. He further
stated that they have received six bids on the grading
project,with C.J. Moyna's being the lowest. Hughes
stated that they have talked with the F.A.A. on the grant
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regarding this project and the F.A.A.'s requirements on
this. Hartwig noted that identified obstructions need to
be addressed. Hughes addressed the members'
questions regarding the scope of this project. Rettig
noted that she would like to see them act cautiously
when dealing with private property issues. Dulek
addressed the Commission regarding the bid process
and how they handled the current bidding.
ii. Consider a resolution awarding contract and authorizing
the chairperson to sign and the secretary to attest a
contract for construction of"Phase 2 Project"within the
Runway 7/25 extension project to grade the area for
runway extension(Horan arrived)—Dulek noted a
slight change to this resolution for the members to
review and answered their questions. Discussion
continued on what items are covered by the grant funds
and what items need to have additional funding in order
to complete the addendum fencing. Tharp noted that
proceeds from the Hagen parcel would be a possibility
for this. Hughes added that they would also have
proceeds from the property to the south. Members
discussed various fencing issues, such as deer and
coyote being able to get out of the area and fencing
requirements for safety reasons. The issue of a chain-
link fence versus a barbed-wire fence were discussed
again,with members discussing the additional funding
needed for this, as well as F.A.A. requirements for the
grant money. Rettig moved to consider the above
resolution,as subject to the F.A.A. funding,A06-07,
seconded by Farris. Motion passed 5-0.
b. Taxi-lane North Tee's
Update—Hughes stated that they reviewed this again
and that he gave Hartwig some additional information
to take to the City for additional funding. He stated that
they had an error in the"quantities" and this was
corrected. Hughes stated that he feels they should delay
the public hearing on this until some time next week so
they can add the parking lot asphalt to this same set of
plans. Hughes stated that he will have the amended
plans to the Commission by Wednesday.
ii. Consider a resolution setting a public hearing for the
plans, specifications,form of contract, and estimate on
cost for the Rehabilitation of north t-hangar taxi lanes—
Hartwig asked if the members agreed to defer this
resolution. It was decided to defer this issue until 7:30
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A.M. on Friday, June 16,to set the public hearing.
(TAPE ENDS)
c. ASOS Relocation—Hughes stated that as part of this project
there is a requirement by the F.A.A.that the City be responsible
for$4,000 to move the equipment. He stated that plans have
been drawn up, but until agreements are in place,nothing can
happen. The members discussed having no service for a period
of days and how they could eliminate this shutdown. Rettig
suggested speaking with one of the congressional office liaisons
regarding this.
d. T-Hangar Floors—
i. Update—Hughes stated that he met with the contractor
on this and he is working on taking care of some of the
problems they encountered.
ii. Consider a resolution accepting the work for the Hangar
B&C Concrete Flooring Project—Staley moved to
consider the resolution as stated above,seconded by
Horan. A06-0S Motion passed 5-0.
e. Hangar K
i. Update—Hughes stated that this project is complete.
ii. Consider a resolution accepting the work for the Hangar
K Roofing Project—Rettig moved to consider the
resolution,A06-09 as stated above,seconded by
Farris. Motion passed 5-0.
B. South Aviation Development
i. Update—Hughes stated that they have been working
with the F.A.A. on a planning study for this area, as
well as possible grant funding. Rettig asked for some
clarification on the resolutions associated with this
project.
ii. Consider a resolution accepting FAA Grant Offer 3-19-
0047-12-2006 for an Update Master Plan study—Rettig
moved to consider the resolution above,A06-10,
seconded by Staley. Motion passed 5-0.
iii. Consider a resolution approving Supplemental
Agreement No. 4 with Earth Tech for engineering
services for airport layout plan update for the area south
of runway 12-30 after closing runway 18-36—Rettig
moved to consider the resolution above,A06-11, a.
seconded by Horan. Motion passed 5-0.
C. Aviation Commerce Park—Hartwig noted that Harry Wolf with Iowa Realty was
unable to attend this evening's meeting,but that there isn't much to report on this
currently. Dulek noted that there are some Wal-Mart issues on the City Council's
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agenda regarding extensions to their agreement for this land. Members asked
questions of Dulek regarding this situation.
D. Eastern Iowa Pilot's Association—Kim Brogan-Coleman
i. Current Lease/Operations Agreement Expires May 31,
2006—Tharp stated that Ms. Brogan-Coleman did pack
up the end of May,but that he has not heard anything
from her. He noted that she has paid her account in
full, including the back-owed money. Hartwig
suggested they look into uses for this hangar. Tharp
suggested they use it as overflow space for now.
E. T-Hangar Leases—Tharp noted that they should take this month to review this
lease, suggest wording changes and rates, and then approve it at next month's
meeting. Then in August, Tharp can begin sending out leases. Tharp gave the
members current rental information on the t-hangars and explained the difference
in pricing structures. Hartwig then gave some history on how they have arrived at
their lease rates. A discussion ensued regarding the various hangars and how they
were funded in the past, as well as how new hangars could be funded in the
future. Tharp brought the discussion back to wording changes in the lease. He
pointed out the various issues that he has identified and gave members his
thoughts on each. (TAPE ENDS) The members agreed with Tharp on the issues
he raised with Item 10—Alterations. Rettig asked if they shouldn't add
something about batteries to Item 11 —Hazardous Materials. Dulek noted that
this is under a different item. Tharp will have a fmal version for the members at
next month's meeting.
F. Airport"Operations": Strategic Plan-Implementation;Budget; and Airport
Management—Tharp noted that overall they are doing"fine." Rettig asked for
some clarification on several line items. Hartwig briefly touched on a few items.
Horan asked if they couldn't make their own repairs to the pump area and the
discussion turned to this. Hartwig gave some history on how they had planned on
this being handled and how things actually turned out. Tharp stated that he would
speak with Jerry about this and see if they can't come up with something. Rettig
asked about having the bushes trimmed and weeding done to enhance the
appearance. Tharp will contact the City on this.
a. Current Management and Consultants Agreements—Rettig stated that she
requested this be on the agenda as she wanted to discuss the different levels of
management they currently have. Hartwig gave her some history on this issue,
stating that things have changed with the addition of Tharp's position. Rettig
asked that they review some of these items to make sure they are spending in the
right areas. Hartwig asked who would be interested in serving on a committee to
review this, and Rettig and Hartwig decided that they will work on this.
G. Subcommittees' Reports—Farris noted that he and Tharp were in contact with the
janitorial service for the terminal building and that they have reviewed tasks and
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gone over what is needed. He stated that the current service gave them a cost of
about$250 per month for two days per week of service and basic cleaning duties.
A new agreement would have 3 days of service and include yearly maintenance
on floors and other areas. This would include stripping of floors and other
maintenance-type issues that have been let go. Horan suggested they give more
feedback to the company that handles these tasks so they know exactly what the
Airport expects. Dulek suggested that Tharp speak with the City and see what
janitorial services they have and possible use by the Airport of such services.
Tharp also discussed replacement costs for chairs in the conference room.
Hartwig asked that he put some figures in writing for the Commission to review.
H. Chairperson's Report—Hartwig stated that he wanted to recognize the coverage
of Rick Mascari's airplane in current edition of Plane & Pilot.
COMMISSION MEMBERS' REPORTS: Rettig stated that Congressman Leach came
for a visit last month, as stated in the earlier minutes. She stated that the Legislators
should be making some movement on this issue soon. Rettig stated that she would also
like to invite Harkin and Grassley and/or their staff for the same type of visit. Rettig also
brought up that she and Tharp met to put together room rental information for the Airport
conference room. She stated that they have a tentative proposal for the Commission and
that it is somewhat similar to the Public Library's guidelines. Rettig and Tharp asked for
the members to review this information and stated that they would like to readdress it at a
future meeting. Horan stated that he would like to propose painting the wind T, as
nothing has happened with this in the past. He also asked about upgrading the windsock,
stating that it is looking bad. Horan also thanked Rettig for getting Leach to the Airport
and her efforts in this. (TAPE ENDS) Tharp stated that he has been approached about
the carpet on the main floor and painting, stating that he agrees they could use some
"beautification"of the terminal building. Hartwig stated that he should get some costs on
this. Hartwig also suggested they put money aside for this every five years or so, and that
way it can be a regular item in the budget. Rettig then brought up the signage situation
with Hertz, stating that they should be consistent on the types of signs allowed.
STAFF REPORT: None.
SET NEXT REGULAR MEETING FOR: July 13, 2006 @ 5:45 P.M.
ADJOURN: Meeting adjourned at 8:12 P.M.
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Chairperson Date
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Airport Commission
ATTENDANCE RECORD
YEAR 2006
eeting Date)
TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27
NAME EXP.
Daniel Clay 3/1/08 -- — — — — — -- ---
Randy Hartwig 3/1/09 X XX X X X X X
Greg Farris 3/1/07 0 XX X X X X X
John Staley 3/1/06 X XX X X X O/E X
Howard Horan 3/1/08 X XX X X X X X
Janelle Rettig 3/1/12 --- — X X X X X X
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
= Not a Member
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