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HomeMy WebLinkAbout07-13-2006 Airport Commission Meeting Minutes f � t MINUTES FINAL Iowa City Airport Commission July 13,2006 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan Members Absent: Greg Farris Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes,Ron Duffe, Rick Mascari, Steve Eaton, Jill Fishbaugh,Justin Fishbaugh, John Ockenfels DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:47 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE JUNE 8,JUNE 16,JUNE 23,AND JUNE 27, 2006,MEETINGS: Chairperson Hartwig asked if anyone had any changes to the above-named minutes. Rettig noted that she had a change on the June 16 minutes,under B.a.,where it states "Rettig asked if the engineering contract had been an open bid item,"stating that what she was asking was whether they had met the percentage,but that she does not remember asking about an"open bid item." Also,Rettig noted that on the June 8 minutes,under Commission Members' Reports,it should state: ...invite Harkin and Grassley and/or their staff—not spouse. Hartwig asked the members if item ii on page 2,where it states "Discussion continued on what items are covered by the grant funds and what items need to have additional funding in order to complete. Tharp noted that proceeds from the Hagen parcel would be a possibility for this,"makes sense to them. Tharp gave some clarification on this. Rettig moved to accept the minutes of June 8,June 16,June 23, and June 27,2006 as amended above; seconded by Horan. Motion carried 4-0; Farris absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Consider a resolution approving"Security Information Policy."—Dulek addressed the members concerning a new law passed this spring by the Legislature—HF 2590—which addresses the confidentiality of specific information, such as security procedures or emergency preparedness information. These types of items will not be available to the public under an Airport Commission July 13,2006 Page 2 of 6 Open Records request. Dulek also talked to the Commission about adopting an Open Records Policy, such as the City has. Rettig asked for some clarification of the request policy. Staley moved approval of Resolution A06-14 as discussed; seconded by Rettig. Approval of adopting Resolution A06-14 carried 4-0; Farris absent. B. FAA/IDOT Projects—Earth Tech—David Hughes a. Runway 7/25 i. Update—Hughes told the members that today they received the grant offer from the FAA for the grading and obstruction removal. They have also received contracts back from the grading contractor and will be setting up a pre-construction conference soon. Hughes also noted that the box culvert project is awaiting final paperwork from Iowa Bridge. Hartwig noted that he has not yet had a chance to talk to anyone at the City about the fencing questions posed at the previous meeting. Horan stated that he wants to see a 6-foot chain link fence used. Rettig asked for clarification on where they are financially,in terms of being able to fund some of these projects. Horan moved to accept the FAA-13 Grant; seconded by Staley. Motion carried 4-0; Farris absent. b. Taxi-lane North Tee's and Parking Lot Rehab i. Update—Hughes stated that they had their pre-conference meeting today with the contractor and he brought the members up to date on this project. Hartwig reminded members that when these projects begin,tenants are going to have to be aware of what to expect. Tharp will be sending out a letter to tenants who will be affected by this work. Tharp gave a brief rundown of the changes that will be made with fencing,the viewing area, etc. Parking issues were discussed at some length,with Hartwig stating that they need to write a policy on this soon. c. ASOS Relocation i. Update—Hartwig noted that the ASOS relocation and the 18/36 runway are related to each other and asked that they combine the discussion. Rick Mascari addressed the members, stating that he wanted to discuss the 18/36 runway. He gave the members some background history on this runway and incidents in the past that the Airport Commission had to address concerning it. He also noted what the Master Plan had in mind for this runway. Mascari strongly urged the Commission to reconsider their decision on closing this runway. Members asked Mascari questions regarding take-off and landing regulations of the FAA. (TAPE ENDS) The discussion continued among those present regarding the closing of runways during the various projects taking place. Hartwig noted that originally the Airport's timelines and City's timelines meshed 2 Y Airport Commission July 13,2006 Page 3 of 6 on these projects,but due to circumstances during the past year, this is no longer true. The discussion turned to how the ASOS has to be relocated before certain projects can even begin. Hughes clarified the relocation of the ASOS and what they need to do in order to complete this. Mascari suggested they relocate the threshold,which allows construction to take place with the road, and as for the ASOS,he feels this should not be a major obstacle. Hartwig addressed some of Mascari's concerns. Rettig asked for clarification on exactly what must be done once the City starts their construction project. Discussion continued about the ASOS relocation and the possibility of preserving the third runway. Rettig turned the discussion to a grass runway and what would be required to have one. Options were discussed briefly. Hartwig noted that August 1st is the slated close date. Hughes responded to questions by members regarding the runway project and ASOS relocation. Ockenfels commented on a potential drainage issue in using the remaining pavement. The discussion returned to better communication between the Commission and the public regarding Airport activities. Questions were asked regarding the timeframe of meeting minutes,to which Dulek responded. The discussion turned to July 27th being the date the ASOS will go down,with members stating that this could be bad timing with other events going on. Hughes stated researching more ASOS locations could take several months and result in delaying construction efforts on Mormon Trek. Rettig moved to accept the Memorandum of Agreement with the FAA; seconded by Horan. Motion carded 4-0; Farris absent. d. Runway 18/36 i. Update—(see above discussion) C. South Aviation Development i. Update—Hartwig noted that they have a grant to conduct a study of the area south of 12/30 to determine future needs of the Airport. Earth Tech is coordinating this effort,with Horan and Hartwig working with Hughes on this,in addition to some City staff. (TAPE ENDS) D. Aviation Commerce Park—Hartwig noted that Harry Wolf could not be present this evening. He stated that he, Tharp, and Horan met with Wolf recently to get some information on the aspects of leasing. Horan gave the members a brief synopsis of leasing of public land versus privately held land, with Dulek giving clarification on this issue. Horan stated that he would like to see the Airport maintain as much control and ownership of this land for as long as possible. Hartwig brought up the issue of the Wal-Mart land sale, stating that July 31st is the cut off date and either the land will be sold or it 3 Airport Commission July 13,2006 Page 4 of 6 won't. Rettig asked for some clarification on the flood plain issue that arose at the City Council's recent meeting. Dulek responded, stating that the bottom line is July 3151 is the cut off date for the sale to take place. E. T-Hangar Contracts-Hartwig noted that he would be recusing himself from this discussion. a. Language of Contract—Tharp noted that the members have a copy of the lease agreement that they recently hammered out. He asked if anyone had any changes to the language. Rettig asked what changes were made after last months' meeting. Tharp noted that Item 24 is new, and Dulek noted that the"repairs" issue(Item 10)was also clarified in the lease language. Staley moved to accept the T- Hangar Lease for 2006-2007 as presented; seconded by Rettig. Motion carried 3-0; Hartwig abstaining and Farris absent. b. Lease Rates—Tharp stated that they now need to decide on the lease rates. Discussion began with Tharp giving members a brief history of Hangar K and the need to bring those tenants up to the current rates. He responded to questions by Rettig regarding current rates and the difference in rates between hangars. Tharp stated that he would suggest keeping the rates the same for buildings A,B, and C—the older buildings. Buildings I, J, and K were discussed next,with Tharp stating that overall,he would recommend increasing K by$10. Members asked for more clarification on this recommendation by Tharp. The issue of depreciation playing into these numbers was discussed next. Rettig stated that she feels they need to bring lease rates into line with what it costs the Airport for each specific hangar. She stated that A,B, and C should remain the same,as they are contributing to the overall health of the Airport;however,I,J,and K should be increased by some amount(certain tenants would get the $10 increase and some would get a$20 increase,based on completed upgrades). Staley stated that he agrees with what Tharp has recommended and he feels the rate difference is due to age of hangars, etc. The discussion turned to the electrical expenses for specific hangars,with Tharp answering the members' questions. (unable to hear female in audience) Rettig discussed the Airport's debt load and the need to have more income. (TAPE ENDS) Discussion continued with the members reviewing I, J, and K's expenses. Rettig moved to keep Hangars A,B, and C at the same rates as last year; to take I, J,and K and raise the rent$10/month, except for the 7 hangars in K that would increase$20/month,to go into effect with the new leases in October. No second heard; motion died. Tharp restated his orie nal proposal,which is to bring Hangar K up to the$10 increase. Staley brought up the "voluntary contribution to electricity"issue. Horan stated that he feels they should have those 4 • Airport Commission July 13, 2006 Page 5 of 6 who are consuming more electricity in metered hangars,where they could pay for their higher usage. Rettig again stated that she feels they need to increase rates in order to keep the Airport viable. Staley asked Tharp for more clarification on the electrical expense for each hangar and which hangars are metered. Staley moved to keep A,B, and C the same; and increase K to the level that was adopted for this year,plus a$10/month charge for those building airplanes in their hangars; seconded by Horan. Motion carried 2-1; Rettig voting in the negative; Hartwig abstaining and Farris absent. Horan suggested that they make a visit to City Hall and find out how they deal with depreciation and those types of issues. F. Airport"Operations": Strategic Plan-Implementation; Budget; and.Airport Management a. Conference Room Chairs—Staley asked Tharp if the chairs he has selected will slide underneath the table easily,which Tharp stated that he believes they do. Tharp fielded questions from members regarding the eight chairs they are planning to purchase. Rettig suggested they check with a local company and that Tharp personally check out the chairs. Horan moved to allow Tharp to purchase eight conference room chairs as discussed; seconded by Hartwig. Motion carried 4- 0; Farris absent. G. Subcommittees' Reports—None. COMMISSION MEMBERS' REPORTS: Hartwig noted that Tharp successfully completed the American Association of Airport Executives. He also mentioned that Jet Air recently held an Aviation Kid Camp at the Airport. Hartwig also thanked Rettig for putting together the visit recently by local Representatives. STAFF REPORT: Horan noted that he did some cleaning up around the fuel pump area. Tharp noted that the State Transportation Commission recently fmalized the State Aviation Plan and in doing so,Iowa City was awarded three of the four projects that have been applied for. He briefly reviewed these projects and answered members' questions. Dulek noted that the members cannot accept these grants tonight,but they can at the next meeting on the 27th. Rettig noted that she will be unable to attend the meeting on the 27th,but that she is in favor of this. SET NEXT REGULAR MEETING FOR: August 10, 2006 @ 5:45 P.M. ADJOURN: Meeting adjourned at 8:36 P.M. (12\44,94(( D Chairperson Date 5 Airport Commission July 13, 2006 Page 6 of 6 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meeting Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13 NAME EXP. Daniel Clay 3/1/08 -- — — — — — — -- -- Randy Hartwig 3/1/09 X X X X X X X X X 0/E X X Greg Farris 3/1/07 0 X X X X X X X X X 0/E 0/E John Staley 3/1/06 X X X X X X 0/E X X O/E X X Howard Horan 3/1/08 X X X X X X X X X X X X Janelle Rettig 3/1/12 -- — XX X X X X X X X X 7/27 8/10 Randy Hartwig 3/1/09 Greg Farris 3/1/07 John Staley 3/1/10 Howard Horan 3/1/08 Janette Rettig 3/1/12 KEY: X = Present 0 = Absent 0/E= Absent/Excused NM= No meeting -- = Not a Member 6