HomeMy WebLinkAbout07-13-2006 Airport Commission Meeting Minutes f � t
MINUTES FINAL
Iowa City Airport Commission
July 13,2006
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan
Members Absent: Greg Farris
Staff Present: Sue Dulek,Michael Tharp
Others Present: David Hughes,Ron Duffe, Rick Mascari, Steve Eaton, Jill
Fishbaugh,Justin Fishbaugh, John Ockenfels
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:47 PM.
RECOMMENDATIONS TO COUNCIL: None.
APPROVAL OF MINUTES FROM THE JUNE 8,JUNE 16,JUNE 23,AND JUNE 27,
2006,MEETINGS:
Chairperson Hartwig asked if anyone had any changes to the above-named minutes.
Rettig noted that she had a change on the June 16 minutes,under B.a.,where it states
"Rettig asked if the engineering contract had been an open bid item,"stating that what
she was asking was whether they had met the percentage,but that she does not remember
asking about an"open bid item." Also,Rettig noted that on the June 8 minutes,under
Commission Members' Reports,it should state: ...invite Harkin and Grassley and/or their
staff—not spouse. Hartwig asked the members if item ii on page 2,where it states
"Discussion continued on what items are covered by the grant funds and what items need
to have additional funding in order to complete. Tharp noted that proceeds from the
Hagen parcel would be a possibility for this,"makes sense to them. Tharp gave some
clarification on this. Rettig moved to accept the minutes of June 8,June 16,June 23,
and June 27,2006 as amended above; seconded by Horan. Motion carried 4-0;
Farris absent.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
A. Consider a resolution approving"Security Information Policy."—Dulek
addressed the members concerning a new law passed this spring by the
Legislature—HF 2590—which addresses the confidentiality of specific
information, such as security procedures or emergency preparedness
information. These types of items will not be available to the public under an
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Open Records request. Dulek also talked to the Commission about adopting
an Open Records Policy, such as the City has. Rettig asked for some
clarification of the request policy. Staley moved approval of Resolution
A06-14 as discussed; seconded by Rettig. Approval of adopting
Resolution A06-14 carried 4-0; Farris absent.
B. FAA/IDOT Projects—Earth Tech—David Hughes
a. Runway 7/25
i. Update—Hughes told the members that today they received the
grant offer from the FAA for the grading and obstruction removal.
They have also received contracts back from the grading contractor
and will be setting up a pre-construction conference soon. Hughes
also noted that the box culvert project is awaiting final paperwork
from Iowa Bridge. Hartwig noted that he has not yet had a chance
to talk to anyone at the City about the fencing questions posed at
the previous meeting. Horan stated that he wants to see a 6-foot
chain link fence used. Rettig asked for clarification on where they
are financially,in terms of being able to fund some of these
projects. Horan moved to accept the FAA-13 Grant; seconded
by Staley. Motion carried 4-0; Farris absent.
b. Taxi-lane North Tee's and Parking Lot Rehab
i. Update—Hughes stated that they had their pre-conference meeting
today with the contractor and he brought the members up to date
on this project. Hartwig reminded members that when these
projects begin,tenants are going to have to be aware of what to
expect. Tharp will be sending out a letter to tenants who will be
affected by this work. Tharp gave a brief rundown of the changes
that will be made with fencing,the viewing area, etc. Parking
issues were discussed at some length,with Hartwig stating that
they need to write a policy on this soon.
c. ASOS Relocation
i. Update—Hartwig noted that the ASOS relocation and the 18/36
runway are related to each other and asked that they combine the
discussion. Rick Mascari addressed the members, stating that he
wanted to discuss the 18/36 runway. He gave the members some
background history on this runway and incidents in the past that
the Airport Commission had to address concerning it. He also
noted what the Master Plan had in mind for this runway. Mascari
strongly urged the Commission to reconsider their decision on
closing this runway. Members asked Mascari questions regarding
take-off and landing regulations of the FAA. (TAPE ENDS) The
discussion continued among those present regarding the closing of
runways during the various projects taking place. Hartwig noted
that originally the Airport's timelines and City's timelines meshed
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on these projects,but due to circumstances during the past year,
this is no longer true. The discussion turned to how the ASOS has
to be relocated before certain projects can even begin. Hughes
clarified the relocation of the ASOS and what they need to do in
order to complete this. Mascari suggested they relocate the
threshold,which allows construction to take place with the road,
and as for the ASOS,he feels this should not be a major obstacle.
Hartwig addressed some of Mascari's concerns. Rettig asked for
clarification on exactly what must be done once the City starts
their construction project. Discussion continued about the ASOS
relocation and the possibility of preserving the third runway.
Rettig turned the discussion to a grass runway and what would be
required to have one. Options were discussed briefly. Hartwig
noted that August 1st is the slated close date. Hughes responded to
questions by members regarding the runway project and ASOS
relocation. Ockenfels commented on a potential drainage issue in
using the remaining pavement. The discussion returned to better
communication between the Commission and the public regarding
Airport activities. Questions were asked regarding the timeframe
of meeting minutes,to which Dulek responded. The discussion
turned to July 27th being the date the ASOS will go down,with
members stating that this could be bad timing with other events
going on. Hughes stated researching more ASOS locations could
take several months and result in delaying construction efforts on
Mormon Trek. Rettig moved to accept the Memorandum of
Agreement with the FAA; seconded by Horan. Motion carded
4-0; Farris absent.
d. Runway 18/36
i. Update—(see above discussion)
C. South Aviation Development
i. Update—Hartwig noted that they have a grant to conduct a study
of the area south of 12/30 to determine future needs of the Airport.
Earth Tech is coordinating this effort,with Horan and Hartwig
working with Hughes on this,in addition to some City staff.
(TAPE ENDS)
D. Aviation Commerce Park—Hartwig noted that Harry Wolf could not be
present this evening. He stated that he, Tharp, and Horan met with Wolf
recently to get some information on the aspects of leasing. Horan gave the
members a brief synopsis of leasing of public land versus privately held land,
with Dulek giving clarification on this issue. Horan stated that he would like
to see the Airport maintain as much control and ownership of this land for as
long as possible. Hartwig brought up the issue of the Wal-Mart land sale,
stating that July 31st is the cut off date and either the land will be sold or it
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won't. Rettig asked for some clarification on the flood plain issue that arose
at the City Council's recent meeting. Dulek responded, stating that the bottom
line is July 3151 is the cut off date for the sale to take place.
E. T-Hangar Contracts-Hartwig noted that he would be recusing himself from
this discussion.
a. Language of Contract—Tharp noted that the members have a copy of
the lease agreement that they recently hammered out. He asked if
anyone had any changes to the language. Rettig asked what changes
were made after last months' meeting. Tharp noted that Item 24 is
new, and Dulek noted that the"repairs" issue(Item 10)was also
clarified in the lease language. Staley moved to accept the T-
Hangar Lease for 2006-2007 as presented; seconded by Rettig.
Motion carried 3-0; Hartwig abstaining and Farris absent.
b. Lease Rates—Tharp stated that they now need to decide on the lease
rates. Discussion began with Tharp giving members a brief history of
Hangar K and the need to bring those tenants up to the current rates.
He responded to questions by Rettig regarding current rates and the
difference in rates between hangars. Tharp stated that he would
suggest keeping the rates the same for buildings A,B, and C—the
older buildings. Buildings I, J, and K were discussed next,with Tharp
stating that overall,he would recommend increasing K by$10.
Members asked for more clarification on this recommendation by
Tharp. The issue of depreciation playing into these numbers was
discussed next. Rettig stated that she feels they need to bring lease
rates into line with what it costs the Airport for each specific hangar.
She stated that A,B, and C should remain the same,as they are
contributing to the overall health of the Airport;however,I,J,and K
should be increased by some amount(certain tenants would get the
$10 increase and some would get a$20 increase,based on completed
upgrades). Staley stated that he agrees with what Tharp has
recommended and he feels the rate difference is due to age of hangars,
etc. The discussion turned to the electrical expenses for specific
hangars,with Tharp answering the members' questions. (unable to
hear female in audience) Rettig discussed the Airport's debt load and
the need to have more income. (TAPE ENDS) Discussion continued
with the members reviewing I, J, and K's expenses. Rettig moved to
keep Hangars A,B, and C at the same rates as last year; to take I,
J,and K and raise the rent$10/month, except for the 7 hangars in
K that would increase$20/month,to go into effect with the new
leases in October. No second heard; motion died.
Tharp restated his orie nal proposal,which is to bring Hangar K up to
the$10 increase. Staley brought up the "voluntary contribution to
electricity"issue. Horan stated that he feels they should have those
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who are consuming more electricity in metered hangars,where they
could pay for their higher usage. Rettig again stated that she feels they
need to increase rates in order to keep the Airport viable. Staley asked
Tharp for more clarification on the electrical expense for each hangar
and which hangars are metered. Staley moved to keep A,B, and C
the same; and increase K to the level that was adopted for this
year,plus a$10/month charge for those building airplanes in their
hangars; seconded by Horan. Motion carried 2-1; Rettig voting in
the negative; Hartwig abstaining and Farris absent. Horan
suggested that they make a visit to City Hall and find out how they
deal with depreciation and those types of issues.
F. Airport"Operations": Strategic Plan-Implementation; Budget; and.Airport
Management
a. Conference Room Chairs—Staley asked Tharp if the chairs he has
selected will slide underneath the table easily,which Tharp stated that
he believes they do. Tharp fielded questions from members regarding
the eight chairs they are planning to purchase. Rettig suggested they
check with a local company and that Tharp personally check out the
chairs. Horan moved to allow Tharp to purchase eight conference
room chairs as discussed; seconded by Hartwig. Motion carried 4-
0; Farris absent.
G. Subcommittees' Reports—None.
COMMISSION MEMBERS' REPORTS: Hartwig noted that Tharp successfully
completed the American Association of Airport Executives. He also mentioned that Jet
Air recently held an Aviation Kid Camp at the Airport. Hartwig also thanked Rettig for
putting together the visit recently by local Representatives.
STAFF REPORT: Horan noted that he did some cleaning up around the fuel pump
area. Tharp noted that the State Transportation Commission recently fmalized the State
Aviation Plan and in doing so,Iowa City was awarded three of the four projects that have
been applied for. He briefly reviewed these projects and answered members' questions.
Dulek noted that the members cannot accept these grants tonight,but they can at the next
meeting on the 27th. Rettig noted that she will be unable to attend the meeting on the
27th,but that she is in favor of this.
SET NEXT REGULAR MEETING FOR: August 10, 2006 @ 5:45 P.M.
ADJOURN: Meeting adjourned at 8:36 P.M.
(12\44,94(( D
Chairperson Date
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Airport Commission
ATTENDANCE RECORD
YEAR 2006
(Meeting Date)
TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13
NAME EXP.
Daniel Clay 3/1/08 -- — — — — — — -- --
Randy Hartwig 3/1/09 X X X X X X X X X 0/E X X
Greg Farris 3/1/07 0 X X X X X X X X X 0/E 0/E
John Staley 3/1/06 X X X X X X 0/E X X O/E X X
Howard Horan 3/1/08 X X X X X X X X X X X X
Janelle Rettig 3/1/12 -- — XX X X X X X X X X
7/27 8/10
Randy Hartwig 3/1/09
Greg Farris 3/1/07
John Staley 3/1/10
Howard Horan 3/1/08
Janette Rettig 3/1/12
KEY: X = Present
0 = Absent
0/E= Absent/Excused
NM= No meeting
-- = Not a Member
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