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HomeMy WebLinkAbout08-10-2006 Airport Commission Meeting Minutes . -. MINUTES FINAL Iowa City Airport Commission August 10,2006 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan, Greg Farris Members Absent: Staff Present: Sue Dulek, Michael Tharp Others Present: Brian Riley; John Yeomans;Rick Mascari; John Ockenfels;Harry Wolf DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE JULY 13 AND JULY 27,2006,MEETINGS: Hartwig asked if the members had any corrections or changes to the July 13 minutes. Staley noted that on page 3—the discussion where Rick was speaking—he feels that perhaps they should elaborate on some of the points that came out, such as the discussion of the crown on the runway, if the runway gets cut down and it's only 50 feet wide, or you're landing on a strip on the eastern side of the crown and how water could collect there, creating a dangerous situation. Also,he noted David's comments about the ASOS relocation being added. Rettig noted that where it states, "Rettig moved to accept the MOA,"that it does not define what MOA is—Memorandum of Agreement. Hartwig noted that they could make this more explicit. Tharp noted,in the July 27 minutes,that the Resolution numbers, labeled as 15 and 16, should be 16 and 17. Staley moved to accept the minutes of the July 13 meeting and the July 27 meeting as amended above; seconded by Horan. Rettig noted that she is abstaining from a vote on the July 27 minutes as she was not present; Farris noted the same. Motion carried 3-0 (Rettig and Farris abstaining). PUBLIC DISCUSSION: Brian Riley with Hertz stated that they are interested in adding signage at the Airport entrance and noted that he wanted to let the Commission know of their interest. Horan began a discussion about what type of signage would be acceptable to him. Riley noted that they want any type of sign,just something to show that they are located here. Hartwig noted that Tharp had checked with the City on what type of signage would be allowed. ITEMS FOR DISCUSSION/ACTION: A. Open Records Policy—Consider a resolution delegating responsibility to particular persons holding specified positions to implement the . 7 Airport Commission August 10,2006 Page 2 of 7 requirements of Chapter 22,Iowa's Public Records Statute.—Dulek noted that about a year ago the City adopted an"Open Records Policy" in part because various departments within the City were charging various prices— this policy created a uniform fee for copy costs, etc. In the case of the Airport,the Operations Specialist is the"custodian"of the Airport's records. Rettig noted that she believes strongly in the State's"open records"law and she is glad to see this on record. Horan noted that he has been paying more attention to this law with the increase in email especially. Ockenfels says he appreciated being able to get a draft copy of the Airport Commission minutes before the meeting at which they are approved, as the time frame is rather drawn out before the minutes are posted on the City web site. Rettig moved to adopt Resolution No.A06-18, delegating responsibility to the"custodian" to implement the requirements of Chapter 22,Iowa's Public Records Statute; seconded by Farris. Approval of adopting Resolution No.A06-18 carried 5-0. B. Farmers National Agreement—Hartwig asked Tharp to give members a quick rundown on this matter. Tharp stated that the agreement is a yearly contract that renews automatically,that does provide a timeframe for the Commission to terminate the contract, if they so desire. Tharp noted that the contract was signed in January 2006 and that he is recommending a continuation of this agreement. John Yeomans talked to the Commission about the Airport land not being developed,now that the Wal-Mart deal has expired,being put back into crop production until such time as another development is planned. He also stated that all of Johnson County is in the process of being remapped. Horan stated that he is fine with leasing the ground for crops, and asked if they could craft an agreement that states something to the effect that if the land is sold off,the Airport will not face any penalties for selling the land while in production. Yeomans stated that he does not see a problem with this, and that they can work together on this type of agreement. Dulek noted that the current agreement does not include the land being discussed, and that the agreement would have to be amended at the next meeting, if they decide to go ahead with this. Currently,the gentleman who mows this land harvests the hay that it produces as payment. Rettig asked for clarification of the agreement with Farmers National and how much the Airport is paid. Yeomans explained how the Airport gets payments from the crops once they are sold, dependent on the yields each year. Horan suggested they form a subcommittee to further explore this issue, and Rettig stated she would work with him on this. C. FAA/MOT Projects—Earth Tech—David Hughes a. Runway 7/25—Hartwig noted that Hughes was not able to attend this evening's meeting. 2 / S Airport Commission August 10,2006 Page 3 of 7 i. Consider Resolution accepting Willow Creek Box Culvert as complete.—Hartwig noted that this project has been completed satisfactorily. Rettig moved to adopt Resolution No.A06-19, accepting Willow Creek Box Culvert as complete; seconded by Staley. Approval of adopting Resolution No.A06-19 carried 5- 0. Hartwig read to the members the information that Hughes had given him on various projects. "With respect to 7/25,the contractor has started earth work on this project and a Notice to Proceed was issued effective July 31st on what is to be a 90- calendar day project. As of August 9th the clearing of shrubs was 90%complete. The contractor anticipates beginning construction of fill for runway late this week or next, depending on weather conditions. There was a meeting this morning to discuss the schedule." The discussion continued on where the construction is currently on the Mormon Trek extension. b. Taxi-lane North Tee's and Parking Lot Rehab—Hartwig noted that this project would be under a State grant that they have. August 29th is going to be the start date for this, and Hartwig noted that they would need to communicate with the tenants what this will involve. The contractor has 21 days to complete this project, but Hartwig noted that he hoped it would not take the entire time. Hartwig asked that the members review the draft letter that Tharp created regarding this,and to let Tharp know of any changes, additions, etc., before he mails this letter to tenants. Hartwig gave a brief description of this project. (TAPE ENDS) Discussion continued on some of the problems that could be encountered during this work. Hartwig noted that there are some vehicles being left at the Airport for long periods of time and stated that Tharp has checked into this issue. He noted that Item G would address this issue. Hartwig added that the funds they have available,after the above project is complete,may be able to also cover some patch work around the service area,which led Horan to ask if they have any funds available now to cover the gas pump area and laying new asphalt in that area. Discussion continued with the members asking for clarification on this project and what type of funding would be left from the State grant, and what type of projects could be covered with this funding. Rettig stated that she would not be in favor of putting asphalt down that they would then dig up in six months. She would prefer that they put the extra asphalt in areas where it would be more long-term. Hartwig stated that he would ask Hughes to give them a better understanding of what they may be looking at once this project is complete. 3 i Airport Commission August 10,2006 Page 4 of 7 D. Iowa Department of Transportation Grants a. Update—Hartwig gave the members a brief rundown of the projects that these grants will cover and what the matching amounts will be. Hartwig asked the members for a motion to accept these grants. Rettig asked for some clarification on the specifics of these State grants, noting that it mentions "for aviation use"in the wording. 1. Consider Resolution Accepting Grant 9I070I0W300 for Hangar A Rehabilitation—Staley moved to adopt Resolution No. A06-20,accepting Grant 9I070I0W300 for Hangar A Rehabilitation; seconded by Rettig. Approval of adopting Resolution No.A06-20 carried 5-0. 2. Consider Resolution Accepting Grant 9107010W 100 for South Taxiway/Taxi lane Rehabilitation—Rettig moved to adopt Resolution No.A06-21,accepting Grant 9I070I0W100 for South Taxiway/Taxi lane Rehabilitation; seconded by Horan. Approval of adopting Resolution No.A06-21 carried 5-0. E. South Aviation Development—Horan stated that they had a good meeting with Karin Franklin. He noted that it would be difficult to bring aviation- related businesses in, due to the restraints of the Airport in terms of size and location. Rettig stated that she mentioned to Karin Franklin and Wendy Ford a hangar concept in Mason City that is a condo for corporate entities, and that this may be a possibility for the south area of the Airport. She noted that Franklin stated that Ford would be out to the Airport to meet with the Commission to further discuss this development area. Discussion continued on possible ideas for this area and the City's desire to work with the Airport to do this. F. Aviation Commerce Park—Harry Wolf spoke with the members about this property,noting that they are back to"square one"now that the Wal-Mart offer has been withdrawn. He noted that some of the issues they are dealing with are that the property has been rezoned to CC-2, Community Commercial Zone, and is no longer CI-1, Intensive Commercial Zone,noting that the zoning is now inconsistent with the original language. He noted that there is also a preliminary plat that has been approved and they are deciding whether they need to re-subdivide this land or not. He stated that until they decide these issues,the pricing will be on hold. Rettig asked about the lawsuits that had been brought about due to the Wal-Mart offer and Dulek stated that the appeals have been dismissed now. Discussion continued on the difference in the two zonings and which would be better to keep on this parcel of land. Rettig stated that she feels they should keep the newest zoning designation for now. Wolf fielded questions from the members regarding the Wal-Mart offer and the situation as it now stands. (TAPE ENDS) The flood plain issue was 4 I Airport Commission August 10,2006 Page 5 of 7 also discussed at some length,with members questioning if this will be an issue fora new buyer. Wolf stated to the members that he would be back at the next meeting with hopefully more news for them. G. Parking Policy—Hartwig noted that this issue needs to be discussed and that some type of policy should be created. He stated that Jet Air should also be a part of this discussion,in case there are any long-term vehicles parked at the Airport,everyone would know whom the vehicle belongs to,etc. Rettig stated that she feels they should have some type of policy with a nominal fee, just so everyone is aware of who is parked at the Airport long-term,especially if after seven to fourteen days. Hartwig noted that there have been University students parking at the Airport for two to three weeks at a time,as they know they won't get towed,as they would downtown. Discussion continued about some of the various parking problems throughout the Airport and the need to follow through on a policy. Tharp will put together a rough draft of a parking policy for the Commission members to review. H. Purchasing Authority a. Consider a Resolution authorizing the Airport Operations Specialist and Commission Chairperson to execute contracts for public improvements,for purchase of goods,and for professional services not to exceed a specified dollar amount—Tharp spoke about this issue, stating that like last month's issue with chairs,he is asking for some level of authority to make purchases,to help process some of the requests he has. Dulek spoke to this issue briefly. Tharp answered members' questions regarding a dollar amount for this authorization. After a brief discussion,members opted to delete the"execute contracts for public improvements"wording. Rettig moved to adopt /AK Resolution No.A06 gaihorizing the Airport Operations ff/O� Specialist and Commission Chairperson,for purchase of goods and for professional services not to exceed$2,000;secojr0ed by Horan. Approval of adopting Resolution No.A06-?fcamed 5-0. L Airport"Operations": Strategic Plan-Implementation;Budget;and Airport Management—Hartwig mentioned that he attended the last City Council meeting and gave them an update on the Airport happenings. He stated that they need to continue to attend these meetings and keep the Council updated Rettig noted that the Sertoma Fly-1n is in a couple weeks and she asked if the Airport grounds could get some quick clean-up. Hartwig noted that this is a good idea and a discussion ensued on various items of concern. She also thanked the Committee for the new garbage cans,stating that it looks much nicer. In regards to the budget,Rettig questioned a Jet Air entry of 7/24 for$1500.00,stating that last year she noted an entry that was similar,but that it is not on the current budget. Tharp noted that a check request would have been made that date. Rettig also noted some other line items that have changed. Hartwig suggested they set up a meeting with Deb 5 Airport Commission August 10,2006 Page 6 of 7 at the City to help explain this. Tharp stated that he would look into this,to see if the report parameters need adjusting. The discussion turned to which hangars are still being paid on. Tharp will check into this for specific amounts and will put in the Members' next packet. J. Subcommittees' Reports—Farris noted that he and Tharp met to discuss a better way to communicate, and one idea is a newsletter. He stated that Tharp has started the"Beacon"to communicate with tenants. The City web site was also discussed,with Farris stating that they need to update some information here, and he also noted that the City has an"E-services"mechanism that they could use to alert people to Airport news. (TAPE ENDS) The discussion turned to getting a camera for the Airport to take pictures for this newsletter. Rettig stated that she is curious about the viewing area and what can they do. Hartwig noted that once the pavement work is done,the fencing will go up— yet this season. Tharp stated that it should be done within a month after the pavement is complete. Farris talked about some ideas he heard about in Oshkosh regarding this. Hartwig noted that Dan Clay had been working on this project prior to his move, and that perhaps someone else could take over what Clay had been working on. Rettig noted that there are some grants available that might be of help to them in this viewing area. COMMISSION MEMBERS' REPORTS: Hartwig noted that there will be a safety meeting later in the month. He also noted that in regards to the budget, they will have to start on next year's budget before long. Horan stated that after the meeting with Karin Franklin,he spent time with the people relocating the ASOS. He stated that he also sent an email to the Friends of Iowa City Airport, inviting them to begin discussion regarding the United Hangar, as it is going to come down. Horan stated that he would like to celebrate the building and invited others' ideas on how to do this. He asked what could be done with the cement slab once the building is torn down. Rettig mentioned an article that she wanted to share with members, where Atlanta just opened a new runway, and they had a 5K run on the new runway,where everyone got to run on the runway to celebrate. Farris brought up the issue of green space and the viewing area, noting that he has some contacts with the Master Gardeners to get their ideas on how they could enhance this area. STAFF REPORT: Tharp noted the Hertz sign issue, stating that he has been working on this. Rettig noted her concerns about the size of the sign, stating that if other commercial ventures wanted to do this,they would definitely need a sign policy. SET NEXT REGULAR MEETING FOR: September 14, 2006 @ 5:45 P.M. AfOURN: Meeting journed at 8:15 P.M. ��", / 4( b Ic' 9 -74 - D 6 Chairperson Date 6 • Airport Commission August 10,2006 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meeting_Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13 NAME EXP. Daniel Clay 3/1/08 --- -- — --- --- --- -- --- -- -- — --- Randy Hartwig 3/1/09 X X X X X X X X X O/E X X Greg Farris 3/1/07 0 X X X X X X X X X O/E O/E John Staley 3/1/06 X X X X X X O/E X X O/E X X Howard Horan 3/1/08 X X X X X X X X X X X X Janelle Rettig 3/1/12 -- — XX X X X X X X X X 7/27 8/10 Randy Hartwig 3/1/09 X X Greg Farris 3/1/07 O/E X John Staley 3/1/10 X X Howard Horan 3/1/08 X X Janelle Rettig 3/1/12 O/E X KEY: X = Present 0 = Absent O/E= Absent/Excused NM= No meeting — = Nota Member 7