HomeMy WebLinkAbout11-09-2006 Airport Commission Meeting Minutes 1
MINUTES FINAL
' Iowa City Airport Commission
November 9,2006
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan,
Greg Farris
Staff Present: Sue Dulek,Michael Tharp
Others Present: David Hughes, Earth Tech; Harry Wolf; Eric Kochneff; Brian
Douglas
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:46 PM.
RECOMMENDATIONS TO COUNCIL:
APPROVAL OF MINUTES FROM THE OCTOBER 12,2006,MEETING:
Hartwig asked if the members had any corrections or changes to the above-named
minutes, and if none,he asked for a motion to approve said minutes. Farris moved to
accept the minutes of the October 12,2006 meeting; seconded by Rettig. Motion
carried 5-0.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
A. FAA/IDOT Projects—Earth Tech—David Hughes
a. Runway 7/25—Hughes talked to the Commission about the current
progress. Members asked questions of Hughes regarding the affects
the weather was having. Hughes noted that this project will be shut
down for now and will be reopened in the spring. Hughes stated that
they have maintained contact with the FAA regarding the obstruction
mitigation. He stated that they are back looking at obstruction
impacts. Hughes stated that the FAA has requested a letter from the
Airport that basically says they are going to develop the Airport in
accordance with the Airport layout plan, and that this letter has been
taken care of. Hughes noted that Dane Road will be completely
barricaded; he noted that there were still some vehicles using the road
even though it was closed.
b. Taxi-lane North Tee's and Parking Lot Rehab—Hughes stated that
the contractor has arranged for the Hangar A damage repairs and it
should take about three days to do this work. Tharp noted the repairs
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were set for Monday November 13, and he had been in contact with
the affected tenant to arrange the hangar's availability.
c. Terminal Apron
1. Update—Hughes stated that this Agreement has been redone
and is now ready for approval. This is an agreement with
Earth Tech for engineering services related to the terminal
apron reconstruction,which is the project that is being done
in conjunction with the sale of the Hagan property. Members
asked Hughes various questions regarding this project.
2. Supplemental Agreement No. 7—Hartwig asked if there
was any other discussion, and if not,he asked for a motion to
consider the Resolution.
i. Consider a Resolution approving Supplemental
Agreement No. 7 for Services Related to
Terminal apron Rehabilitation—Horan moved
to consider Resolution#A06-24; seconded by
Farris. Carried 5-0.
d. South Taxi-lane Rehabilitation—Hughes briefly explained this
Order and why they need to change the compensation to $26,300,
instead of$25,000.
i. Consider a Resolution approving Project Task
Order No. 4 for Rehabilitation of South Taxiway
and Taxi lanes surrounding Building G.—Rettig
moved to consider Resolution#A06-25; seconded
by Staley. Carried 5-0.
e. Hangar A Rehabilitation—Hughes briefly explained this Order and
responded to members' questions.
i. Consider a Resolution approving Project Task
Order No. 5 for Rehabilitation of Hangar A.—
Rettig moved to consider Resolution#A06-26;
seconded by Farris. Carried 5-0.
f. FY 08 Airport Improvement Program—Hughes noted that this is
updating what has been submitted in the past through the funding
source. Rettig asked questions of Hughes regarding the Long Range
Needs Assessment. Horan asked questions regarding fencing needs at
the Airport. Rettig stated that she would like to see a plan like this for
non-FAA related items that need to be worked on. Discussion
continued on the various projects that are addressed in this document.
B. Grass Landing Strip—Hartwig noted that he will probably combine this
topic and the South Aviation Development discussion tonight. He explained
his reasoning to the Commission,using a drawing of the areas being
discussed. Hughes took part in the discussion, answering members' questions
regarding possible development in this area. (TAPE ENDS) Discussion
continued with members talking about possible development on the Airport
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property. Horan stated that he would like to see a 15-year plan. Rettig stated
that she feels they need to look further down the road and they need to
consider"green space" in all of this. She would like to see them preserve
land, not develop it. Horan talked about the possibilities for the Airport in the
future with continued technology advances with GPS, for example. Rettig
suggested they ask for help from the new Economic Development Director
with the City. Regarding the grass landing strip,Tharp stated that he spoke
with Dick Blum after last month's meeting regarding the length of the strip
and other basics. Members discussed where this landing strip could be moved
to and what areas would require more prep work. Rettig asked what the
minimum standards would be for a grass strip, and Horan responded.
Members continued to ask questions about what type of development could
still take place, and what restrictions would be encountered with building.
Rettig stated that while she understands the need to increase the City's tax
base, she feels they need to balance the development and the keeping of green
space, and that she would not be in favor of"boxing" in the Airport with
development. Staley asked if there is a limit on the market for hangars,to
which Horan responded that he feels once the 7-25 project is done,they will
see the maximum runway length. Rettig pointed out on the diagram what
areas she would like to see developed, and what areas she would like to see
reserved for green space and aviation space. She feels the future needs and
plans of the Airport should be looked at thoroughly. Rettig noted, for the
record,that the comments made at the recent Council meeting about people
calling and wanting 100 acres of land, she feels this is not the kind of land for
those projects, and that Scott Six would be more appropriate. Rettig asked the
other Airport Commission members if they are all in consensus that they are
not interested in economic development, private commercial development, on
all 63 acres,to which all of the Members agreed. Discussion then turned to
the City trail system that will be coming through this area soon.
C. South Aviation Development—(see above Item)
D. Aviation Commerce Park—Harry Wolf addressed the Commission
Members, stating that he has an update regarding an offer on Lot 5, which has
been returned to the prospective buyer with a counter offer. Just before this
evening's meeting, Wolf stated that he received an updated flood plain map,
which will help them figure out any requirements on this lot. He stated that
this should help the buyer in his decision-making, and that hopefully by next
months' meeting he will have a final offer. (TAPE ENDS) Wolf continued,
stating that the flood plain map will then get sent to FEMA for a formal
change. Hartwig reminded Members that the FAA still has the final say on
selling Airport land. Wolf stated that they need a single plat that shows lot
sizes and dimensions—that this would be helpful for his purposes in
marketing this land. Members asked questions of Wolf regarding the asking
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price for this lot. Wolf stated that they have another interested party, as well,
and that hopefully he will have more info soon.
E. Corporate Hangar Lease Agreement with Keith Roof—Tharp stated that
this is the lease that was brought up last month and that he went back to Roof
to further discuss his needs. Tharp stated that Roof does plan to close the
maintenance shop and wants to rent the hangar for his private aircraft only.
Questions were asked about this specific lease agreement, such as the rental
price for this hangar compared to others around it. Staley pointed out a small
typo on 7.C.
a. Consider a Resolution Accepting Agreement with Keith Roof dba
Iowa City Aircraft Repair for Hangar#32—Rettig moved to
consider Resolution#A06-27; seconded by Horan. Carried 5-0.
F. Jet Air Management Agreement—Hartwig went over the current agreement
that the Members received from Tharp this evening. He gave Members some
background on the agreement with Jet Air, stating that its original purpose
was due to the Airport not having a manager at the time. The Commission at
that time wanted to make sure that the various duties were being handled, and
this is what started the initial agreement with Jet Air. Basically,there will be
a change in the duties—a lessening—than those that are currently part of this
agreement. Members agreed that Tharp has been performing some of these
tasks. Rettig asked questions regarding the chain of command within the
Airport. The specific duties that the maintenance worker still does were
discussed, as well,with Members stating that some of these issues need to be
looked at more closely. Discussion turned to the review of the Jet Air
Agreement, item by item,with Members giving their suggestions for wording,
etc., as well as asking Tharp for clarification on some duties. (TAPE ENDS)
Discussion continued on the exact wording of the agreement with Jet Air, with
Members trying to fmd the best way to capture what is happening and what
could happen in the fixture. Rettig asked if they were going to drop any
language referring to"management of the Airport"by Jet Air, which led
members to discuss this issue next. As a group,the Members went through
each section of the agreement,making changes to wording or deleting
unnecessary sections. Dulek responded to some of the legal aspects of the
necessary wording.
G. Parking Policy—Tharp started the discussion by noting the changes he made
to the parking policy. Rettig stated that she does not like the wording on the
14-day issue—that she would like to see something where people don't have
to check in with the Airport. The discussion turned to signage,with Members
stating that they would like to see more detail in the signage so people know
what to expect. Rettig asked if the City has a sign shop and if they could help
replace some of the current signage at the Airport.
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H. Commercial Business Agreements—Hartwig noted that they need to put
some thought into how they want to proceed with this. He does feel that they
should have some type of agreement in place, in light of future developments.
The discussion turned to the"minimum standards"that are in place for
commercial uses, such as flight instruction, aircraft rental, FBO service, and
aircraft sales. Rettig volunteered to be on the subcommittee to look into
creating this agreement, and she will work with Tharp on this.
Hartwig noted that Tharp has been in contact with the Convention and
Visitors Bureau regarding the Iowa City Airport's membership. He added that
he was talking with Chuck Swanson recently to bring information regarding
events at Hancher to the airport.
I. Airport"Operations"; Strategic Plan-Implementation; Budget; and
Airport Management—Tharp discussed his handout regarding Capital
Improvement Fund Projects. Rettig asked for some clarification on several
items in the expense report for September 2006. Tharp and Hartwig
responded to her questions, giving some background on these issues. (TAPE
ENDS) Hartwig mentioned that they will be meeting with the City Council
before year-end to discuss the upcoming budget needs for the Airport. Rettig
asked for an update on the observation area, and the discussion turned to this.
The idea of working with various community groups was discussed briefly,
and how they could help in this endeavor.
J. Subcommittees' Reports—Tharp noted that bids are in for the Cleaning
Services,but that he and Farris have not yet had a chance to review them.
K. FRO Staff Report—Hartwig noted that this Item was added to the agenda to
give the FBO staff an opportunity to share information with the Commission.
COMMISSION MEMBERS' REPORTS—Hartwig mentioned the"iawings"web site,
on the Iowa DOT site, and stated that he saw the winners of the photo contest listed there.
Staley noted that December is called "premature month" in recognition of babies born
prematurely, and the March of Dimes is holding a candlelight vigil and program. He
noted that they have asked for pink and blue lights as part of this program on the l4a', and
he stated that the University Tower will have pink and blue covers on that date for the
celebration. Horan noted that he has been visiting the flightaware web site more often
and that he will probably send Commission Members an email with a link to this
information. Rettig stated that since the last meeting, she had the opportunity to fly to
Minneapolis with Hartwig and she stated"for the record"that he is a very good pilot.
She noted that she thoroughly enjoyed the flight. Rettig also stated that she would like to
recognize that there are new Legislators for Johnson County, in both the State House and
at the Federal level, and that their contacts with these representatives needs to continue.
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STAFF REPORT—Dulek noted that the final City Council meeting in 2006 would be
December 12th.
SET NEXT REGULAR MEETING FOR: December 14, 2006 AT 5:45 P.M.
ADJOURN—Meeting adjourned at 8:07 P.M.
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Chairperson Date
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Airport Commission
ATTENDANCE RECORD
YEAR 2006
(Meeting Date)
TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13
NAME EXP.
Daniel Clay 3/1/08 -- --- --- --- --- --- --- --- --- --- --
Randy Hartwig 3/1/09 X X X X X X X X X O/E X X
Greg Farris 3/1/07 0 X X X X X X X X X O/E O/E
John Staley 3/1/06 X X X X X X O/E X X O/E X X
Howard Horan 3/1/08 X X X X X X X X X X X X
Janelle Rettig 3/1/12 --- --- X X X X X X X X X X
7/27 8/10 9/14 9/18 10/12 11/9
Randy Hartwig 3/1/09 X X X X X X
Greg Farris 3/1/07 O/E X X X X X
John Staley 3/1/10 X X X X X X
Howard Horan 3/1/08 X X X X X X
Janelle Rettig 3/1/12 O/E X X X X X
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
--- = Not a Member
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