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HomeMy WebLinkAbout11-09-2006 Airport Commission Meeting Minutes 1 MINUTES FINAL ' Iowa City Airport Commission November 9,2006 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan, Greg Farris Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes, Earth Tech; Harry Wolf; Eric Kochneff; Brian Douglas DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:46 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE OCTOBER 12,2006,MEETING: Hartwig asked if the members had any corrections or changes to the above-named minutes, and if none,he asked for a motion to approve said minutes. Farris moved to accept the minutes of the October 12,2006 meeting; seconded by Rettig. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. FAA/IDOT Projects—Earth Tech—David Hughes a. Runway 7/25—Hughes talked to the Commission about the current progress. Members asked questions of Hughes regarding the affects the weather was having. Hughes noted that this project will be shut down for now and will be reopened in the spring. Hughes stated that they have maintained contact with the FAA regarding the obstruction mitigation. He stated that they are back looking at obstruction impacts. Hughes stated that the FAA has requested a letter from the Airport that basically says they are going to develop the Airport in accordance with the Airport layout plan, and that this letter has been taken care of. Hughes noted that Dane Road will be completely barricaded; he noted that there were still some vehicles using the road even though it was closed. b. Taxi-lane North Tee's and Parking Lot Rehab—Hughes stated that the contractor has arranged for the Hangar A damage repairs and it should take about three days to do this work. Tharp noted the repairs 1 Airport Commission November 9,2006 Page 2 of 7 were set for Monday November 13, and he had been in contact with the affected tenant to arrange the hangar's availability. c. Terminal Apron 1. Update—Hughes stated that this Agreement has been redone and is now ready for approval. This is an agreement with Earth Tech for engineering services related to the terminal apron reconstruction,which is the project that is being done in conjunction with the sale of the Hagan property. Members asked Hughes various questions regarding this project. 2. Supplemental Agreement No. 7—Hartwig asked if there was any other discussion, and if not,he asked for a motion to consider the Resolution. i. Consider a Resolution approving Supplemental Agreement No. 7 for Services Related to Terminal apron Rehabilitation—Horan moved to consider Resolution#A06-24; seconded by Farris. Carried 5-0. d. South Taxi-lane Rehabilitation—Hughes briefly explained this Order and why they need to change the compensation to $26,300, instead of$25,000. i. Consider a Resolution approving Project Task Order No. 4 for Rehabilitation of South Taxiway and Taxi lanes surrounding Building G.—Rettig moved to consider Resolution#A06-25; seconded by Staley. Carried 5-0. e. Hangar A Rehabilitation—Hughes briefly explained this Order and responded to members' questions. i. Consider a Resolution approving Project Task Order No. 5 for Rehabilitation of Hangar A.— Rettig moved to consider Resolution#A06-26; seconded by Farris. Carried 5-0. f. FY 08 Airport Improvement Program—Hughes noted that this is updating what has been submitted in the past through the funding source. Rettig asked questions of Hughes regarding the Long Range Needs Assessment. Horan asked questions regarding fencing needs at the Airport. Rettig stated that she would like to see a plan like this for non-FAA related items that need to be worked on. Discussion continued on the various projects that are addressed in this document. B. Grass Landing Strip—Hartwig noted that he will probably combine this topic and the South Aviation Development discussion tonight. He explained his reasoning to the Commission,using a drawing of the areas being discussed. Hughes took part in the discussion, answering members' questions regarding possible development in this area. (TAPE ENDS) Discussion continued with members talking about possible development on the Airport 2 Airport Commission November 9,2006 Page 3 of 7 property. Horan stated that he would like to see a 15-year plan. Rettig stated that she feels they need to look further down the road and they need to consider"green space" in all of this. She would like to see them preserve land, not develop it. Horan talked about the possibilities for the Airport in the future with continued technology advances with GPS, for example. Rettig suggested they ask for help from the new Economic Development Director with the City. Regarding the grass landing strip,Tharp stated that he spoke with Dick Blum after last month's meeting regarding the length of the strip and other basics. Members discussed where this landing strip could be moved to and what areas would require more prep work. Rettig asked what the minimum standards would be for a grass strip, and Horan responded. Members continued to ask questions about what type of development could still take place, and what restrictions would be encountered with building. Rettig stated that while she understands the need to increase the City's tax base, she feels they need to balance the development and the keeping of green space, and that she would not be in favor of"boxing" in the Airport with development. Staley asked if there is a limit on the market for hangars,to which Horan responded that he feels once the 7-25 project is done,they will see the maximum runway length. Rettig pointed out on the diagram what areas she would like to see developed, and what areas she would like to see reserved for green space and aviation space. She feels the future needs and plans of the Airport should be looked at thoroughly. Rettig noted, for the record,that the comments made at the recent Council meeting about people calling and wanting 100 acres of land, she feels this is not the kind of land for those projects, and that Scott Six would be more appropriate. Rettig asked the other Airport Commission members if they are all in consensus that they are not interested in economic development, private commercial development, on all 63 acres,to which all of the Members agreed. Discussion then turned to the City trail system that will be coming through this area soon. C. South Aviation Development—(see above Item) D. Aviation Commerce Park—Harry Wolf addressed the Commission Members, stating that he has an update regarding an offer on Lot 5, which has been returned to the prospective buyer with a counter offer. Just before this evening's meeting, Wolf stated that he received an updated flood plain map, which will help them figure out any requirements on this lot. He stated that this should help the buyer in his decision-making, and that hopefully by next months' meeting he will have a final offer. (TAPE ENDS) Wolf continued, stating that the flood plain map will then get sent to FEMA for a formal change. Hartwig reminded Members that the FAA still has the final say on selling Airport land. Wolf stated that they need a single plat that shows lot sizes and dimensions—that this would be helpful for his purposes in marketing this land. Members asked questions of Wolf regarding the asking 3 Airport Commission November 9,2006 Page 4 of 7 price for this lot. Wolf stated that they have another interested party, as well, and that hopefully he will have more info soon. E. Corporate Hangar Lease Agreement with Keith Roof—Tharp stated that this is the lease that was brought up last month and that he went back to Roof to further discuss his needs. Tharp stated that Roof does plan to close the maintenance shop and wants to rent the hangar for his private aircraft only. Questions were asked about this specific lease agreement, such as the rental price for this hangar compared to others around it. Staley pointed out a small typo on 7.C. a. Consider a Resolution Accepting Agreement with Keith Roof dba Iowa City Aircraft Repair for Hangar#32—Rettig moved to consider Resolution#A06-27; seconded by Horan. Carried 5-0. F. Jet Air Management Agreement—Hartwig went over the current agreement that the Members received from Tharp this evening. He gave Members some background on the agreement with Jet Air, stating that its original purpose was due to the Airport not having a manager at the time. The Commission at that time wanted to make sure that the various duties were being handled, and this is what started the initial agreement with Jet Air. Basically,there will be a change in the duties—a lessening—than those that are currently part of this agreement. Members agreed that Tharp has been performing some of these tasks. Rettig asked questions regarding the chain of command within the Airport. The specific duties that the maintenance worker still does were discussed, as well,with Members stating that some of these issues need to be looked at more closely. Discussion turned to the review of the Jet Air Agreement, item by item,with Members giving their suggestions for wording, etc., as well as asking Tharp for clarification on some duties. (TAPE ENDS) Discussion continued on the exact wording of the agreement with Jet Air, with Members trying to fmd the best way to capture what is happening and what could happen in the fixture. Rettig asked if they were going to drop any language referring to"management of the Airport"by Jet Air, which led members to discuss this issue next. As a group,the Members went through each section of the agreement,making changes to wording or deleting unnecessary sections. Dulek responded to some of the legal aspects of the necessary wording. G. Parking Policy—Tharp started the discussion by noting the changes he made to the parking policy. Rettig stated that she does not like the wording on the 14-day issue—that she would like to see something where people don't have to check in with the Airport. The discussion turned to signage,with Members stating that they would like to see more detail in the signage so people know what to expect. Rettig asked if the City has a sign shop and if they could help replace some of the current signage at the Airport. 4 Airport Commission November 9, 2006 Page 5 of 7 H. Commercial Business Agreements—Hartwig noted that they need to put some thought into how they want to proceed with this. He does feel that they should have some type of agreement in place, in light of future developments. The discussion turned to the"minimum standards"that are in place for commercial uses, such as flight instruction, aircraft rental, FBO service, and aircraft sales. Rettig volunteered to be on the subcommittee to look into creating this agreement, and she will work with Tharp on this. Hartwig noted that Tharp has been in contact with the Convention and Visitors Bureau regarding the Iowa City Airport's membership. He added that he was talking with Chuck Swanson recently to bring information regarding events at Hancher to the airport. I. Airport"Operations"; Strategic Plan-Implementation; Budget; and Airport Management—Tharp discussed his handout regarding Capital Improvement Fund Projects. Rettig asked for some clarification on several items in the expense report for September 2006. Tharp and Hartwig responded to her questions, giving some background on these issues. (TAPE ENDS) Hartwig mentioned that they will be meeting with the City Council before year-end to discuss the upcoming budget needs for the Airport. Rettig asked for an update on the observation area, and the discussion turned to this. The idea of working with various community groups was discussed briefly, and how they could help in this endeavor. J. Subcommittees' Reports—Tharp noted that bids are in for the Cleaning Services,but that he and Farris have not yet had a chance to review them. K. FRO Staff Report—Hartwig noted that this Item was added to the agenda to give the FBO staff an opportunity to share information with the Commission. COMMISSION MEMBERS' REPORTS—Hartwig mentioned the"iawings"web site, on the Iowa DOT site, and stated that he saw the winners of the photo contest listed there. Staley noted that December is called "premature month" in recognition of babies born prematurely, and the March of Dimes is holding a candlelight vigil and program. He noted that they have asked for pink and blue lights as part of this program on the l4a', and he stated that the University Tower will have pink and blue covers on that date for the celebration. Horan noted that he has been visiting the flightaware web site more often and that he will probably send Commission Members an email with a link to this information. Rettig stated that since the last meeting, she had the opportunity to fly to Minneapolis with Hartwig and she stated"for the record"that he is a very good pilot. She noted that she thoroughly enjoyed the flight. Rettig also stated that she would like to recognize that there are new Legislators for Johnson County, in both the State House and at the Federal level, and that their contacts with these representatives needs to continue. 5 Airport Commission November 9,2006 Page 6 of 7 STAFF REPORT—Dulek noted that the final City Council meeting in 2006 would be December 12th. SET NEXT REGULAR MEETING FOR: December 14, 2006 AT 5:45 P.M. ADJOURN—Meeting adjourned at 8:07 P.M. cLini ( 1) ri„ ,0_ 04 Chairperson Date 6 Airport Commission November 9, 2006 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meeting Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13 NAME EXP. Daniel Clay 3/1/08 -- --- --- --- --- --- --- --- --- --- -- Randy Hartwig 3/1/09 X X X X X X X X X O/E X X Greg Farris 3/1/07 0 X X X X X X X X X O/E O/E John Staley 3/1/06 X X X X X X O/E X X O/E X X Howard Horan 3/1/08 X X X X X X X X X X X X Janelle Rettig 3/1/12 --- --- X X X X X X X X X X 7/27 8/10 9/14 9/18 10/12 11/9 Randy Hartwig 3/1/09 X X X X X X Greg Farris 3/1/07 O/E X X X X X John Staley 3/1/10 X X X X X X Howard Horan 3/1/08 X X X X X X Janelle Rettig 3/1/12 O/E X X X X X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member 7