HomeMy WebLinkAbout12-14-2006 Airport Commission Meeting Minutes MINUTES FINAL
Iowa City Airport Commission
December 14,2006
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan,
Greg Farris (arrived at 5:49)
Staff Present: Sue Dulek,Michael Tharp
Others Present: David Hughes, Earth Tech; Jay Honeck; Phillip Woolford, Jet Air;
Rick Mascari
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:47 PM.
RECOMMENDATIONS TO COUNCIL:
Item B.a. —Aviation Commerce Park; Recommend to City Council to accept offer for Lot
No. 5 of the North Commerce Park,by IWI Motorparts.
Item B.b.—Resolution amending listing agreement with Iowa Realty;Resolution A06-29
approved extending the listing agreement for one year and adopted the latest pricing
model. Commission recommends City Council accept the proposed agreement
amendment.
APPROVAL OF MINUTES FROM THE NOVEMBER 9,2006,MEETING:
Hartwig noted that on the first page of the minutes, about halfway down,where it says,
"Hughes stated they did have maintained contact..."that this should be"...did maintain
contact." Also noted was on page 2,under c.2.,there it stated"...he asked for a
move...",that this should be"...he asked for a motion." On page 3, 7 lines down, where
it states "...Tharp stated that he spoke with Blum...",that it should have Blum's first
name,Dick, added. Hartwig also noted that at the bottom of this same paragraph,where
it states"Rettig asked the other Airport Commission members if they are all in consensus
that they are not...",that this should state something to the effect that they are not
interested in that entire parcel going to this. Rettig stated that perhaps it should say
"commercial development" or"private commercial development on all 63 acres." Also,
right above this,where it states "...which Horan responded that he feels once the 7-25
project...",that the second"he feels" should be removed. Rettig noted that on page 4,
where it says "...Tharp stated that Roof does plan to hang up his maintenance shop
plague,"it should be reworded to say Roof closed his maintenance shop. Hartwig noted
that"plague"is wrong, and he feels they could reword this to say"Roof discontinued his
business." Rettig also noted on page 5, at the bottom under Commission Members'
Reports,that it needs to be clarified that it is the University Gothic Tower that will be
pink and blue, and not the Airport's tower. Staley noted that under J, Subcommittees'
Reports, it states "Cleaning Committee,"and he asked if this shouldn't be"Company."
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December 14,2006
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Staley moved to accept the minutes of the November 9,2006 meeting as amended;
seconded by Horan. Motion carried 5-0.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
A. FAA/IDOT Projects—Earth Tech—David Hughes
a. Runway 7/25—Hughes noted that everyone should have received his
update in their packets for this meeting. He noted that they are
"behind the scenes again,"versus actually being on the site. Hughes
gave the Members updates on various projects, such as the obstruction
mitigation project. Currently,they are identifying property owners
that will be affected by this, and then they will need to contact those
involved. Hughes stated that they are also working on the approach
survey and will be getting this information to the FAA shortly.
Hughes stated that they have received recently some good news from
the FAA regarding upcoming projects. The Project Initiation letter
arrived to begin planning work on the runway extension paving.
Hughes next addressed the south area taxi lanes, stating that they did
get their field survey completed on this. Regarding T-Hangar A
rehabilitation, which is a State grant,Hughes stated that they need to
get this survey completed still. Hughes next addressed the north area
and the State grant for those taxi lanes. He said the contractor has
completed his punch list,made repairs to the hangar, and now the
Commission needs to accept this project as complete. Rettig asked if
AIP-10 was part of a grant or not. Hughes stated that this was part of
the Environmental Assessment portion of a grant that was done several
years ago. The discussion continued with Members asking various
questions of Hughes.
b. Taxi-lane North Tee's and Parking Lot Rehab—(see above
discussion)
i. Consider a resolution accepting the North T-Hangar Taxi lane
and North Parking lot rehabilitation as completed. Rettig moved
to consider Resolution A06-28; seconded by Staley. Carried 5-0.
c. South Aviation Development—(see above discussion)
d. JJR Davis Drainage—Hughes noted that some time back,Davis
requested a drainage easement to get to their basin. Since this initial
request, Hughes stated Davis has reexamined this and now possibly
may want to purchase this property. Once the runway is extended,
Hughes stated that this area would not be required for a safety area.
Members asked for Hughes to point this out on the map for better
clarification. Hughes explained the area in question and how the
drainage is set up in this area. The topic of leasing land versus selling
it was briefly discussed, as well. Hughes continued by explaining the
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December 14,2006
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Willow Creek situation, stating that this study will be completed some
time in late January. Rettig asked questions of Hughes regarding the
stormwater runoff laws, stating that they need more information on
this issue. Hughes stated that the FAA will not release the land until
the extension work has been completed.
B. Aviation Commerce Park—Hartwig stated that he would like to defer this
issue, as Harry Wolf will not be arriving until later in the meeting. Staley
moved to defer Item B until Harry Wolfs arrival; seconded by Horan.
Carried 5-0.
Harry Wolf arrived at the meeting. He stated that he has some news for the
Commission. He presented a new plat of the Commerce Park, stating that it is
a consolidation of two plats and is what they are using for their marketing
purposes. Wolf next addressed the purchase offer on Lot No. 5. He explained
how the pricing was arrived at for this parcel and what the buyer will be
obligated to do. He stated that he recommends approval of the offer. (TAPE
ENDS) Discussion continued with Rettig asking how this one sale will affect
the Airport's revenue, and how it will affect the Airport's rental agreement
with the School District. Rettig noted that of the parcels,this was the only
one that had revenue generating activities that would disappear with the sale.
Members discussed the budgetary effects of the proposed sale. Rettig stated
that the revenue from the leases on that parcel had been figured into 2008's
budget and would leave a shortfall if there is nothing to replace it. Members
continued to discuss the effects of having movement on the land with regards
to the airport's budget. Wolf responded to Members' questions regarding the
potential buyer for this land. Hartwig noted that at the public hearing set by
city council for this sale offer,the Commission would have another
opportunity to stress their concerns regarding the effects of the sale on the
airport's budget. Rettig stated that she is in favor of selling this lot,but
wanted her concerns regarding revenue to be noted. She also noted that they
would need to actually sell off more than half of the land before the airport
would get any money from these land sales.
a. Recommendation to City Council on purchase offer for Lot No. 5
of the North Commerce Park by IWI Motorparts—Horan moved
to recommend to the City Council acceptance of the purchase offer
on Lot No. 5; seconded by Farris. Carried 5-0.
b. Consider a resolution approving amendment to listing agreement
with Iowa Realty—Hartwig stated that this is in regards to the listing
agreement they currently have with Iowa Realty. Wolf briefly
explained the wording and pricing model issues on this. Rettig moved
to consider Resolution A06-29 approving amendment to the listing
agreement with Iowa Realty; seconded by Horan. Carried 5-0.
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December 14, 2006
Page 4 of 7
C. Grass Runway—Tharp stated that since the last discussion on this, several
issues have arisen, one being that they would eliminate most of the profitable
farm land that they have, if they were to put in this grass runway. He
continued, stating that if the Members decide to proceed with this runway, it
would not be until the spring of 2008. This would give them time to discuss
the impact with those involved. Rick Mascari spoke to the Members
regarding this, stating that there is a very low percentage of pilots who would
use this strip. He questioned the expense of creating this runway, versus
opening up 18-36 again, which he feels would be a much more usable runway.
Horan stated that he would like to continue looking into this issue,with
perhaps another location working better. The issue of the ASOS location was
also discussed and how this plays into the location of runways. (TAPE
ENDS) The discussion continued with Members discussing the southern
portion of the Airport property and how they want to handle the development
of this area. Staley asked Tharp to point out the areas that are farmable now
and what they would lose by adding a grass runway. The discussion turned to
the history of various runways.
D. Jet Air Management Agreement—Hartwig stated that he has discussed this
agreement with both Philip and Harrel. Rettig asked if this agreement would
begin in January and run for a year. Hartwig stated that the Members need to
decide if they want the agreement to run on a calendar year or the fiscal year.
Rettig moved to accept the Management Agreement as written; seconded
by Horan. Discussion then continued, with Dulek noting that the Risk
Manager will have to give approval on this agreement, as well. Staley moved
to amend the motion to state, "Pending approval by the Iowa City Risk
Manager,that Item 5 is acceptable." Seconded by Farris. Carried 5-0.
Hartwig stated that they now need to vote on Rettig's motion. Motion
carried 5-0.
E. Parking Policy
a. Consider a Resolution adopting Parking Policy—Staley asked for
clarification on the actual Resolution, stating that in one part it says
"Iowa City Municipal Parking Policy,"and in another it states"Iowa
City Municipal Airport Parking Policy." He asked if they were
adopting the City's parking policy. Members agreed that it would be
the"Iowa City Municipal Airport"policy. Members asked Tharp
questions regarding his research into what other airports do in regards
to parking policies. The discussion continued, with Rettig asking
various questions about how this policy will be implemented,and
stating that they need to work on the signage somewhat. Tharp also
discussed long-term parking issues with the Members. Changes to the
parking policy were discussed at length,with Members deciding that
anybody parking for more than 14 days is to park in long-term
parking, and not in front of the terminal; and also,the Airport needs to
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December 14,2006
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give permission to the person wanting to leave a vehicle that length of
time. Next,various wording for the signage was discussed by the
Commission.
(return to Item B—Aviation Commerce Park)
F. Janitorial Services—Farris spoke to the Members regarding the submitted
proposal. He stated that they had three proposals submitted, and that the
decision was made to stay with Midwest. He explained some of the additional
items in the proposal that are not currently being done. Tharp fielded
Members' questions regarding this proposal and what currently takes place, as
well. Rettig asked questions regarding the budget and this increase in
janitorial service. (TAPE ENDS) Members continued to ask questions
regarding the cleaning of various areas within the Airport. Rettig stated that
she feels all areas that are the Airport's responsibility should be cleaned and
maintained in this agreement.
a. Consider a resolution accepting the proposal submitted by
Midwest Janitorial Services for janitorial services at the Iowa City
Municipal Airport—Rettig moved to consider Resolution A06-30
accepting the proposal submitted by Midwest Janitorial Services—
pending clarification of the typographical error; seconded by
Staley. Carried 5-0.
G. Airport Operations: Strategic Plan-Implementation; Budget; and Airport
Management—In regards to the Strategic Plan, Hartwig acknowledged the
work of Tharp and Farris on the newsletter, and stated that the City Manager
commented favorably on this.
In regards to the Budget, Rettig asked where they are in the FY08 Budget
process. Tharp noted that he and Hartwig met with the City Manager last
month on this. Hartwig stated that they explained why they are requesting
what they are, and that next will be a City Council meeting where all of the
Commissions and Boards meet with the Council to explain their budget
requests.
a. 2006 Annual Report—Rettig stated that she has a suggestion for an
addition to this report. A brief discussion ensued,with Rettig stating
she would read through it again and make any additional suggestion.
H. Subcommittees' Reports—Farris stated that he has not been able to do
anything further on the viewing area project, but hopes to have some
information for the Members in the next few meetings. Hartwig noted that he
needs to talk to Parks and Rec about this area,as well.
I. FBO Staff Report—Hartwig noted that this is an opportunity for Jet Air to
address the Commission. Woolford spoke to the Members regarding the self-
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December 14, 2006
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serve pump and the problems they have with it. He stated that they need to
upgrade this pump, and he briefly explained the advantages of this. Woolford
stated that a new dispenser would be able to handle both Avgas, which was
currently provided and Jet fuel, should the Commission want to have a self-
service Jet fuel dispenser. A discussion ensued,with Members questioning
the cost for this replacement. Rettig suggested that they look into grant
funding for this project. (TAPE ENDS)
COMMISSION MEMBERS' REPORTS-Hartwig stated that he received a letter
inviting them to the opening of the Mormon Trek extension this coming week. He stated
that anyone interested is welcome to join him at the intersection of Dane Road and
Mormon Trek for the ribbon cutting. Rettig stated that she would try to make this.
Horan stated that he shared some photos with Hughes on the grading project and would
do so with the Commission, as well. Farris thanked Tharp his work putting the
newsletter together.
STAFF REPORT-None.
SET NEXT REGULAR MEETING FOR: January 11, 2007 at 5:45 P.M.
ADJOURN-Meeting adjourned at 7:56 P.M.
(L4- 1( 0 (h ( 7- 07
Chairperson Date
Airport Commission
December 14, 2006
Page 7 of 7
Airport Commission
ATTENDANCE RECORD
YEAR 2006
(Meeting Date)
TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13
NAME EXP.
Daniel Clay 3/1/08 -- --- --- --- --- -- --- --- -- --- --- ---
Randy Hartwig 3/1/09 X X X X X X X X X O/E X X
Greg Farris 3/1/07 0 X X X X X X X X X O/E O/E
John Staley 3/1/06 X X X X X X O/E X X O/E X X
Howard Horan 3/1/08 X X X X X X X X X X X X
Janelle Rettig 3/1/12 -- — X X X X X X X X X X
7/27 8/10 9/14 9/18 10/12 11/9 12/14
Randy Hartwig 3/1/09 X X X X X X X
Greg Farris 3/1/07 0/E X X X X X X
John Staley 3/1/10 X X X X X X X
Howard Horan 3/1/08 X X X X X X X
Janelle Rettig 3/1/12 0/E X X X X X X
KEY: X = Present
0 = Absent
O/E= Absent/Excused
NM= No meeting
-- = Not a Member