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HomeMy WebLinkAbout12-14-2006 Airport Commission Meeting Minutes MINUTES FINAL Iowa City Airport Commission December 14,2006 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan, Greg Farris (arrived at 5:49) Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes, Earth Tech; Jay Honeck; Phillip Woolford, Jet Air; Rick Mascari DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:47 PM. RECOMMENDATIONS TO COUNCIL: Item B.a. —Aviation Commerce Park; Recommend to City Council to accept offer for Lot No. 5 of the North Commerce Park,by IWI Motorparts. Item B.b.—Resolution amending listing agreement with Iowa Realty;Resolution A06-29 approved extending the listing agreement for one year and adopted the latest pricing model. Commission recommends City Council accept the proposed agreement amendment. APPROVAL OF MINUTES FROM THE NOVEMBER 9,2006,MEETING: Hartwig noted that on the first page of the minutes, about halfway down,where it says, "Hughes stated they did have maintained contact..."that this should be"...did maintain contact." Also noted was on page 2,under c.2.,there it stated"...he asked for a move...",that this should be"...he asked for a motion." On page 3, 7 lines down, where it states "...Tharp stated that he spoke with Blum...",that it should have Blum's first name,Dick, added. Hartwig also noted that at the bottom of this same paragraph,where it states"Rettig asked the other Airport Commission members if they are all in consensus that they are not...",that this should state something to the effect that they are not interested in that entire parcel going to this. Rettig stated that perhaps it should say "commercial development" or"private commercial development on all 63 acres." Also, right above this,where it states "...which Horan responded that he feels once the 7-25 project...",that the second"he feels" should be removed. Rettig noted that on page 4, where it says "...Tharp stated that Roof does plan to hang up his maintenance shop plague,"it should be reworded to say Roof closed his maintenance shop. Hartwig noted that"plague"is wrong, and he feels they could reword this to say"Roof discontinued his business." Rettig also noted on page 5, at the bottom under Commission Members' Reports,that it needs to be clarified that it is the University Gothic Tower that will be pink and blue, and not the Airport's tower. Staley noted that under J, Subcommittees' Reports, it states "Cleaning Committee,"and he asked if this shouldn't be"Company." Airport Commission December 14,2006 Page 2 of 7 Staley moved to accept the minutes of the November 9,2006 meeting as amended; seconded by Horan. Motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. FAA/IDOT Projects—Earth Tech—David Hughes a. Runway 7/25—Hughes noted that everyone should have received his update in their packets for this meeting. He noted that they are "behind the scenes again,"versus actually being on the site. Hughes gave the Members updates on various projects, such as the obstruction mitigation project. Currently,they are identifying property owners that will be affected by this, and then they will need to contact those involved. Hughes stated that they are also working on the approach survey and will be getting this information to the FAA shortly. Hughes stated that they have received recently some good news from the FAA regarding upcoming projects. The Project Initiation letter arrived to begin planning work on the runway extension paving. Hughes next addressed the south area taxi lanes, stating that they did get their field survey completed on this. Regarding T-Hangar A rehabilitation, which is a State grant,Hughes stated that they need to get this survey completed still. Hughes next addressed the north area and the State grant for those taxi lanes. He said the contractor has completed his punch list,made repairs to the hangar, and now the Commission needs to accept this project as complete. Rettig asked if AIP-10 was part of a grant or not. Hughes stated that this was part of the Environmental Assessment portion of a grant that was done several years ago. The discussion continued with Members asking various questions of Hughes. b. Taxi-lane North Tee's and Parking Lot Rehab—(see above discussion) i. Consider a resolution accepting the North T-Hangar Taxi lane and North Parking lot rehabilitation as completed. Rettig moved to consider Resolution A06-28; seconded by Staley. Carried 5-0. c. South Aviation Development—(see above discussion) d. JJR Davis Drainage—Hughes noted that some time back,Davis requested a drainage easement to get to their basin. Since this initial request, Hughes stated Davis has reexamined this and now possibly may want to purchase this property. Once the runway is extended, Hughes stated that this area would not be required for a safety area. Members asked for Hughes to point this out on the map for better clarification. Hughes explained the area in question and how the drainage is set up in this area. The topic of leasing land versus selling it was briefly discussed, as well. Hughes continued by explaining the Airport Commission December 14,2006 Page 3 of 7 Willow Creek situation, stating that this study will be completed some time in late January. Rettig asked questions of Hughes regarding the stormwater runoff laws, stating that they need more information on this issue. Hughes stated that the FAA will not release the land until the extension work has been completed. B. Aviation Commerce Park—Hartwig stated that he would like to defer this issue, as Harry Wolf will not be arriving until later in the meeting. Staley moved to defer Item B until Harry Wolfs arrival; seconded by Horan. Carried 5-0. Harry Wolf arrived at the meeting. He stated that he has some news for the Commission. He presented a new plat of the Commerce Park, stating that it is a consolidation of two plats and is what they are using for their marketing purposes. Wolf next addressed the purchase offer on Lot No. 5. He explained how the pricing was arrived at for this parcel and what the buyer will be obligated to do. He stated that he recommends approval of the offer. (TAPE ENDS) Discussion continued with Rettig asking how this one sale will affect the Airport's revenue, and how it will affect the Airport's rental agreement with the School District. Rettig noted that of the parcels,this was the only one that had revenue generating activities that would disappear with the sale. Members discussed the budgetary effects of the proposed sale. Rettig stated that the revenue from the leases on that parcel had been figured into 2008's budget and would leave a shortfall if there is nothing to replace it. Members continued to discuss the effects of having movement on the land with regards to the airport's budget. Wolf responded to Members' questions regarding the potential buyer for this land. Hartwig noted that at the public hearing set by city council for this sale offer,the Commission would have another opportunity to stress their concerns regarding the effects of the sale on the airport's budget. Rettig stated that she is in favor of selling this lot,but wanted her concerns regarding revenue to be noted. She also noted that they would need to actually sell off more than half of the land before the airport would get any money from these land sales. a. Recommendation to City Council on purchase offer for Lot No. 5 of the North Commerce Park by IWI Motorparts—Horan moved to recommend to the City Council acceptance of the purchase offer on Lot No. 5; seconded by Farris. Carried 5-0. b. Consider a resolution approving amendment to listing agreement with Iowa Realty—Hartwig stated that this is in regards to the listing agreement they currently have with Iowa Realty. Wolf briefly explained the wording and pricing model issues on this. Rettig moved to consider Resolution A06-29 approving amendment to the listing agreement with Iowa Realty; seconded by Horan. Carried 5-0. Airport Commission December 14, 2006 Page 4 of 7 C. Grass Runway—Tharp stated that since the last discussion on this, several issues have arisen, one being that they would eliminate most of the profitable farm land that they have, if they were to put in this grass runway. He continued, stating that if the Members decide to proceed with this runway, it would not be until the spring of 2008. This would give them time to discuss the impact with those involved. Rick Mascari spoke to the Members regarding this, stating that there is a very low percentage of pilots who would use this strip. He questioned the expense of creating this runway, versus opening up 18-36 again, which he feels would be a much more usable runway. Horan stated that he would like to continue looking into this issue,with perhaps another location working better. The issue of the ASOS location was also discussed and how this plays into the location of runways. (TAPE ENDS) The discussion continued with Members discussing the southern portion of the Airport property and how they want to handle the development of this area. Staley asked Tharp to point out the areas that are farmable now and what they would lose by adding a grass runway. The discussion turned to the history of various runways. D. Jet Air Management Agreement—Hartwig stated that he has discussed this agreement with both Philip and Harrel. Rettig asked if this agreement would begin in January and run for a year. Hartwig stated that the Members need to decide if they want the agreement to run on a calendar year or the fiscal year. Rettig moved to accept the Management Agreement as written; seconded by Horan. Discussion then continued, with Dulek noting that the Risk Manager will have to give approval on this agreement, as well. Staley moved to amend the motion to state, "Pending approval by the Iowa City Risk Manager,that Item 5 is acceptable." Seconded by Farris. Carried 5-0. Hartwig stated that they now need to vote on Rettig's motion. Motion carried 5-0. E. Parking Policy a. Consider a Resolution adopting Parking Policy—Staley asked for clarification on the actual Resolution, stating that in one part it says "Iowa City Municipal Parking Policy,"and in another it states"Iowa City Municipal Airport Parking Policy." He asked if they were adopting the City's parking policy. Members agreed that it would be the"Iowa City Municipal Airport"policy. Members asked Tharp questions regarding his research into what other airports do in regards to parking policies. The discussion continued, with Rettig asking various questions about how this policy will be implemented,and stating that they need to work on the signage somewhat. Tharp also discussed long-term parking issues with the Members. Changes to the parking policy were discussed at length,with Members deciding that anybody parking for more than 14 days is to park in long-term parking, and not in front of the terminal; and also,the Airport needs to Airport Commission December 14,2006 Page 5 of 7 give permission to the person wanting to leave a vehicle that length of time. Next,various wording for the signage was discussed by the Commission. (return to Item B—Aviation Commerce Park) F. Janitorial Services—Farris spoke to the Members regarding the submitted proposal. He stated that they had three proposals submitted, and that the decision was made to stay with Midwest. He explained some of the additional items in the proposal that are not currently being done. Tharp fielded Members' questions regarding this proposal and what currently takes place, as well. Rettig asked questions regarding the budget and this increase in janitorial service. (TAPE ENDS) Members continued to ask questions regarding the cleaning of various areas within the Airport. Rettig stated that she feels all areas that are the Airport's responsibility should be cleaned and maintained in this agreement. a. Consider a resolution accepting the proposal submitted by Midwest Janitorial Services for janitorial services at the Iowa City Municipal Airport—Rettig moved to consider Resolution A06-30 accepting the proposal submitted by Midwest Janitorial Services— pending clarification of the typographical error; seconded by Staley. Carried 5-0. G. Airport Operations: Strategic Plan-Implementation; Budget; and Airport Management—In regards to the Strategic Plan, Hartwig acknowledged the work of Tharp and Farris on the newsletter, and stated that the City Manager commented favorably on this. In regards to the Budget, Rettig asked where they are in the FY08 Budget process. Tharp noted that he and Hartwig met with the City Manager last month on this. Hartwig stated that they explained why they are requesting what they are, and that next will be a City Council meeting where all of the Commissions and Boards meet with the Council to explain their budget requests. a. 2006 Annual Report—Rettig stated that she has a suggestion for an addition to this report. A brief discussion ensued,with Rettig stating she would read through it again and make any additional suggestion. H. Subcommittees' Reports—Farris stated that he has not been able to do anything further on the viewing area project, but hopes to have some information for the Members in the next few meetings. Hartwig noted that he needs to talk to Parks and Rec about this area,as well. I. FBO Staff Report—Hartwig noted that this is an opportunity for Jet Air to address the Commission. Woolford spoke to the Members regarding the self- Airport Commission December 14, 2006 Page 6 of 7 serve pump and the problems they have with it. He stated that they need to upgrade this pump, and he briefly explained the advantages of this. Woolford stated that a new dispenser would be able to handle both Avgas, which was currently provided and Jet fuel, should the Commission want to have a self- service Jet fuel dispenser. A discussion ensued,with Members questioning the cost for this replacement. Rettig suggested that they look into grant funding for this project. (TAPE ENDS) COMMISSION MEMBERS' REPORTS-Hartwig stated that he received a letter inviting them to the opening of the Mormon Trek extension this coming week. He stated that anyone interested is welcome to join him at the intersection of Dane Road and Mormon Trek for the ribbon cutting. Rettig stated that she would try to make this. Horan stated that he shared some photos with Hughes on the grading project and would do so with the Commission, as well. Farris thanked Tharp his work putting the newsletter together. STAFF REPORT-None. SET NEXT REGULAR MEETING FOR: January 11, 2007 at 5:45 P.M. ADJOURN-Meeting adjourned at 7:56 P.M. (L4- 1( 0 (h ( 7- 07 Chairperson Date Airport Commission December 14, 2006 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meeting Date) TERM 1/12 2/9 3/9 4/13 5/1 5/11 5/31 6/8 6/16 6/23 6/27 7/13 NAME EXP. Daniel Clay 3/1/08 -- --- --- --- --- -- --- --- -- --- --- --- Randy Hartwig 3/1/09 X X X X X X X X X O/E X X Greg Farris 3/1/07 0 X X X X X X X X X O/E O/E John Staley 3/1/06 X X X X X X O/E X X O/E X X Howard Horan 3/1/08 X X X X X X X X X X X X Janelle Rettig 3/1/12 -- — X X X X X X X X X X 7/27 8/10 9/14 9/18 10/12 11/9 12/14 Randy Hartwig 3/1/09 X X X X X X X Greg Farris 3/1/07 0/E X X X X X X John Staley 3/1/10 X X X X X X X Howard Horan 3/1/08 X X X X X X X Janelle Rettig 3/1/12 0/E X X X X X X KEY: X = Present 0 = Absent O/E= Absent/Excused NM= No meeting -- = Not a Member