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HomeMy WebLinkAbout2015 Airport Commission Resolutions RESOLUTIONS -- 2015 RES. NO. SUBJECT DATE A15-01 RESOLUTION APPROVING PROJECT TASK ORDER 1/15/15 NO. 3 WITH AECOM FOR SERVICES RELATING TO BASIC ENVIRONMENTAL ASSESSMENT - OBSTRUCTION MITIGATION RELATED TO RUNWAY 12/30 APPROACH AND PART 77 SURFACES A15-02 RESOLUTION ACCEPTING THE WORK FOR THE 1/15/15 RUNWAY 7/25 PARALLEL TAXIWAY PAVING AND LIGHTING PROJECT A15-03 RESOLUTION ACCEPTING THE WORK FOR TAXIWAY 2/19/15 B LIGHTING INSTALLATION A15-04 RESOLUTION AUTHORIZING THE CHAIRPERSON TO 3/19/15 SIGN AN AMENDMENT TO THE LISTING AGREEMENT WITH LEPIC-KROEGER REALTORS FOR AVIATION COMMERCE PARK TO EXTEND THE TERM BY TEN MONTHS A15-05 RESOLUTION AUTHORIZING THE CHAIRPERSON TO 3/19/15 SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR FUEL SYSTEM REHAB AND TANK COATING A15-06 RESOLUTION AUTHORIZING THE CHAIRPERSON TO 3/19/15 SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR ELECTRICAL SERVICE REPLACEMENT AND EXTERIOR LIGHTING INSTALLATION A15-07 RESOLUTION RECOMMENDING ACCEPTANCE OF 4/7/15 # voided PURCHASE OF LOT 7 (No resolution — motion only.) A15-08 RESOLUTION AUTHORIZING THE CHAIRPERSON TO 4/30/15 SIGN AN AGREEMENT FOR AIRPORT MAINTENANCE, SNOW REMOVAL, AND GROUNDSKEEPING SERVICES A15-09 RESOLUTION AUTHORIZING THE CHAIRPERSON TO 4/30/15 SIGN AN AGREEMENT FOR AIRPORT JANITORIAL SERVICES A15-10 RESOLUTION AUTHORIZING THE CHAIRPERSON TO 5/21/15 SIGN PROCLAMATION IN SUPPORT OF INTELLIGENT VEHICLE TESTING A15-11 RESOLUTION ACCEPTING MEMORANDUM OF 5/21/15 UNDERSTANDING WITH NEXTERA ENERGY — DUANE ARNOLD ENERGY CENTER A15-12 RESOLUTION AUTHORIZING CHAIRPERSON TO 8/20/15 ACCEPT IOWA DEPARTMENT OF TRANSPORTATION GRANT A15-13 RESOLUTION AUTHORIZING AIRPORT OPERATIONS 8/20/15 SPECIALIST TO ENTER INTO T-HANGAR CONTRACTS FOR BUILDINGS A,B,C (NORTH T-HANGARS) AND I,J,K (SOUTH T-HANGARS) 2015 Resolutions Page 2 A15-14 RESOLUTION ACCEPTING THE WORK FOR 9/17/15 ELECTRICAL SERVICE LINE REPLACEMENT AND EXTERIOR LIGHTING INSTALLATION A15-15 RESOLUTION TO AMEND THE IOWA CITY AIRPORT 9/17/15 COMMISSION BY-LAWS A15-16 RESOLUTION TO ADOPT AN UNMANNED AERIAL 10/15/15 SYSTEMS LETTERS OF AGREEMENT POLICY A15-17 RESOLUTION APPROVING PROJECT ASK ORDER NO. 10/15/15 4 WITH AECOM FOR SERVICES RELATING TO TERMINAL APRON EXPANSION Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)350 5045 RESOLUTION NO. fi 1 S- O RESOLUTION APPROVING PROJECT TASK ORDER NO. 3 WITH AECOM FOR SERVICES RELATING TO BASIC ENVIRONMENTAL ASSESSMENT - OBSTRUCTION MITIGATION RELATED TO RUNWAY 12/30 APPROACH AND PART 77 SURFACES WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Consultant Services Agreement"with AECOM on May 15, 2014 to provide engineering services for Federal Airport Improvement Program Projects; and WHEREAS, Part I(A) of said agreement provides that the parties will enter into supplemental agreements for each project; and WHEREAS, the Commission and AECOM have previously entered into Supplemental Agreement Nos. 1 and 2; and WHERAS, the Commission and AECOM now desire to enter into Project Task Order No. 3, a copy of which is attached;and WHEREAS, it is in the best interest of the Commission to enter into Project Task Order No.3. NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. The Chairperson is authorized to sign Project Task Order No. 3 after concurrence with FAA. Passed and approved this day of )G^ //(/// Approved By: CHAIRPERS i 4/4 ATTEST: 4-t. /Y ii! SECRETARY City Attorney's Office It was moved by (aA-=t_.7 and seconded by 'WS Ce'v' the Resolution be adopted, and upon roll call there were: Ayes Nays Absent f/ t'ssouline Davis Gardinier Odgaard Ogren Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. A \ 5 - o RESOLUTION ACCEPTING THE WORK FOR THE RUNWAY 7/25 PARALLEL TAXIWAY PAVING AND LIGHTING PROJECT. WHEREAS, the engineering consultant AECOM has recommended that the work on the above- referenced project by Metro Pavers, Inc. be accepted as complete; and WHEREAS, the final contract price is $2,652,455.49 which is established from the original contract cost of$2,588,783.00 PLUS $63,672.49 from Change Orders#1 -#6. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Said improvements are hereby accepted by the Iowa City Airport Commission. Passed and approved this 1-C day of -T4tn46 , 2015. CHAIRPERSON / Approved by ATTEST: Ai/fh ECRETARY City Attorney's Office It was moved by Og perrN and seconded by the Resolution be adopted, and upon roll II there were: Ayes Nays Absent / v Assouline V Davis Gardinier V Odgaard Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. i\ I - 63 RESOLUTION ACCEPTING THE WORK FOR TAXIWAY B LIGHTING INSTALLATION WHEREAS, the engineering consultant, AECOM, has recommended that the work on the above referenced project by Price Industrial Electric be accepted as complete; and WHEREAS, the final contract price is $90,977.13 which is established from the original contract cost of$90,785.00 plus $192.13 from Change Order#1 for actual quantities installed. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Said improvements are hereby accepted by the Iowa City Airport Commission. Passed and approved this I day of ,C , 2015. CHAIRF ERSON Appr ved by / ATTEST. " ' � � SECRETARY City Attorney's Office It was moved by &'t;2 r‘C, -- and seconded by 0_,C the Resolution be adopted, and upon roll call there were: Ayes Nays Absent I , ssouline c/ Davis Gardinier Odgaard Ogren Prepared by: Susan Dulek,Asst.City Attorney,410 E.Washington Street, Iowa City,IA 52240(319)356-5030 RESOLUTION NO. 0 ( S - o RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AN AMENDMENT TO THE LISTING AGREEMENT WITH LEPIC- KROEGER REALTORS FOR AVIATION COMMERCE PARK TO EXTEND THE TERM BY TEN MONTHS. WHEREAS, the Iowa City Airport Commission, the City of Iowa City, and Lepic-Kroeger Realtors have entered into a listing agreement ("Listing Agreement") to sell and lease the property known as the Aviation Commerce Park, which has been amended twice to extend the term; WHEREAS, the Listing Agreement expired on March 1, 2015; WHEREAS, there is 1 lot that has not been sold or is not subject to a purchase agreement; and WHEREAS, it is in the best interest of the Commission to approve the Amendment to Listing Agreement to extend the term by to December 31, 2015. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Chairperson is authorized to sign the attached Third Amendment to Listing Agreement. Passed and approved this I C\ day of 1"10k rL , 2015. CHAIRPERSON Approved by ATTEST: SE► -ET -Y City Attorney's Office It was moved by Or^ and seconded by V Cl G c d' the Resolution be adopted, and^�.upon roll call there were: J AYES: NAYS: ABSENT: I, Assouline Davis Gardinier ✓ Odgaard ;/ Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-356-5045 RESOLUTION NO. A i _ os RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR FUEL SYSTEM REHAB AND TANK COATING WHEREAS, Pospisil Painting Inc. of Cedar Rapids, Iowa, has submitted the lowest responsive informal quote of$52,881.00 for construction of the above named project. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The contract for the construction of the above named project is hereby awarded to Pospisil Painting Inc. subject to the conditions: a. That awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements upon instruction,� � from legal counsel. Passed and approved this 1 CI day of 1 10,7 I , 2015. __ CHAIRPERSON Approved by ATTEST: - SM'ET Y City Attorney's Office It was moved by ��c , 2 and seconded by res')Gam' . the Resolution be adopted, and upon roll eZall there were: Ayes Nays Absent Assouline ✓ Davis / Gardinier Odgaard ,� Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-356-5045 RESOLUTION NO. r\ IS — 0 (0 RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR ELECTRICAL SERVICE REPLACEMENT AND EXTERIOR LIGHTING INSTALLATION WHEREAS, Neumiller Electric, Inc., Iowa, has submitted the lowest responsive informal quote of$57,255.00 for construction of the above named project. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The contract for the construction of the above named project is hereby awarded to Neumiller Electric, Inc. subject to the conditions: a. That awardee secures adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements upon instruction from legal counsel. Passed and approved this 15 day of rc, , 2015. CHAIRPERSON Approved by ATTEST: <�C ) SEC TA City Attorney's Office It was moved by f .\ and seconded by 5S©►—tel, r•t the Resolution be adopted, and upon roll II there were: Ayes Nays Absent Assouline ✓ Davis ✓ Gardiner CI Odgaard Ogren 4/7/15 meeting A15-07 — NO RESOLUTION — motion only Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. 14/5' -'? RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AN AGREEMENT FOR AIRPORT MAINTENANCE, SNOW REMOVAL, AND GROUNDSKEEPING SERVICES. WHEREAS, the Iowa City Airport Commission desires to enter into an agreement with Jet Air, Inc. to provide for snow removal, grass cutting, and general maintenance services at the Airport; WHEREAS, both parties have agreed to the terms; NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The Chairperson is hereby authorized to sign the attached Agreement. Passed and approved this day of G,, / 2015. HAIRPERSON Appr ved by ATTEST: r�f = S 'ET; Y City Attorney's Office It was moved by O( LI°- and seconded by ii\sL9.,Lt the Resolution be adopted, and upon ro call there were: Ayes Nays Absent Assouline Gard��Davis Odgaard ier Odgaa Ogren Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AN AGREEMENT FOR AIRPORT JANITORIAL SERVICES. WHEREAS, the Iowa City Airport Commission desires to enter into an agreement with Jet Air, Inc. to provide for janitorial services at the Airport; WHEREAS, both parties have agreed to the terms; NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached Agreement. Passed and approved this ) "'"J day of Apn 1 , 2015. >745- 2.--- CHAIRPERSO Approved by ATTEST: ._ __, �. _ -- --- . S/CRET City Attorney's Office It was moved by and seconded by — the Resolution be adopted, and upon roll Call there were: Ayes Nays Absent v Assouline L.-7 Davis Gardinier Odgaard Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. — / RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN PROCLAMATION IN SUPPORT OF INTELLIGENT VEHICLE TESTING. WHEREAS, The City of Iowa City has previously proclaimed support for testing and operation of intelligent vehicles; and WHEREAS, One of the stated strategic goals of the Iowa City Airport Commission is to increase the usefulness of the airport for economic development; and WHEREAS, The Iowa City Airport Commission will continue to operate the Iowa City Municipal Airport with regard to FAA grant assurances. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached proclamation. 4.5 Passed and approved this 2f day of �, - , 2015. CHAIRPER 0 Approved by � // ATTEST: �A`/ �{' /S r-ETA City Attorney's Office It was moved by AS 5) and seconded by the Resolution be adopted, and upon roll call there were: V Ayes Nays Absent Assouline Davis V Gardinier Odgaard Ogren 1 1 1 } • Iowa City Airport Commission PROCLAMATION WHEREAS,The City of Iowa City has previously proclaimed support for testing and operation of intelligent vehicles;and WHEREAS,One of the stated strategic goals of the Iowa City Airport Commission is to increase the usefulness of the airport for economic development;and WHEREAS,The Iowa City Airport Commission will continue to operate the Iowa City Municipal Airport in compliance with FAA grant assurances. NOW,THEREFORE, I, Minnetta Gardinier,Chairperson of the Iowa City Airport Commission, do proclaim that the Iowa City Municipal Airport welcomes proposals for testing and operation of intelligent vehicles at the Iowa City Municipal Airport in • accordance with applicable laws, as a means to encourage the advancement of this • technology and to create economic benefit,and will, if necessary,work collaboratively with the other jurisdictions in Johnson County to address any issues that arise in order to best protect the safety or our constituents. Chairperson • • 1 1 1 Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-356-5045 RESOLUTION NO. f 5 — 1/ RESOLUTION ACCEPTING MEMORANDUM OF UNDERSTANDING WITH NEXTERA ENERGEY— DUANE ARNOLD ENERGY CENTER WHEREAS, The Memorandum of Understanding establishes use of the Iowa City Municipal Airport as part of an emergency response plan. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: 1. The Chairperson is hereby authorized to sign the memorandum of understanding upon instruction from legal counsel. A.g > c. Passed and approved this 2 ( day of c1'1 , 2015. imp /J CHAIRPERSO Ap roved by ATTEST: S T• 'Y City Attorney's Office It was moved by A and seconded by OUQsca err€ the Resolution be adopted, and upon roll call there were: Ayes Nays Absent Assouline Davis Gardinier Odgaard Ogren Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. /9/5'-/� RESOLUTION AUTHORIZING CHAIRPERSON TO ACCEPT IOWA DEPARTMENT OF TRANSPORTATION GRANT. WHEREAS, the Iowa City Airport Commission has previously applied for a grant from the Iowa Department of Transportation Office of Aviation for work associated with an apron expansion; and WHEREAS, the Iowa City Airport Commission has been offered a grant based on that application; and WHEREAS, it is in the best interest of the Iowa City Airport Commission to accept this grant. NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. The Chairperson is authorized sign and the Secretary?ttest to acceptance of the grant. Passed and approved this Ze) day of 5 � 5/1.4,-.2015. AApproved By: CHAIRPERSON ATTEST: 1,7 ARY City Attorney's Office It was moved by 0( rcr. and seconded by ASSot...1,r.0 the Resolution be adopted, aid upon roll call there were: Ayes Nays Absent Assouline ✓ Gardinier Odgaard ,/ Ogren Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. fi /5- R RESOLUTION AUTHORIZING AIRPORT OPERATIONS SPECIALIST TO ENTER INTO T-HANGAR CONTRACTS FOR BUILDINGS A, B, C (NORTH T- HANGARS) AND I, J, K (SOUTH T-HANGARS) WHEREAS, the Airport Operations Specialist is responsible for managing the T-hangars at the Iowa City Municipal Airport, and WHEREAS, the Iowa City Airport Commission approves a T-Hangar Lease template and T- hangar rates and fees; and WHEREAS, leases of three or fewer years do not require a public hearing, and the leases in question are all one year in length. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Airport Operations Specialist is authorized by the Airport Commission to execute and manage T-hangar leases for the T-hangars in the above specified hangar buildings pursuant to the Commission-approved lease templates and rates. c4' Passed and approved this 7)) day of 4'1"�� :�,-, _ ' 2015. olrir -/ CI• AIRPERSON Appr ved by � ATTEST: �i� J ( / c CRETAR City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes Nays Absent Assouline Davis Gardinier ✓ Odgaard Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. ,/5 - RESOLUTION ACCEPTING THE WORK FOR ELECTRICAL SERVICE LINE REPLACEMENT AND EXTERIOR LIGHTING INSTALLATION WHEREAS, the engineering consultant, AECOM, has recommended that the work on the above referenced project by Neumiller Electric, Inc. be accepted as complete. WHEREAS, the final contract price is $57,255.00 which is established from the original contract cost of$57,255.00 with no change orders. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Said improvements are hereby accepted by the Iowa City Airport Commission. Passed and approved this day of /� S�'--� , 2015. CHAIRPERSON App oved by ATTEST: - / (/r S. RET' 'Y City Attorney's's Office It was moved by r-Zv\ and seconded by • .50, _ the Resolution be adopted, and upon roll-dall there were: Ayes Nays Absent Assouline 4‘. Gardinier Odgaard Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. /9/5—15 RESOLUTION TO AMEND THE IOWA CITY AIRPORT COMMISSION BY- LAWS WHEREAS, the Iowa City Airport Commission wishes to amend the Commission by-laws to clarify their attendance policy to allow no more than two unexplained absences within any twelve month period; and WHEREAS, the Iowa City Airport Commission has listed the amendment of the by-laws on the agenda of the September 17, 2015 meeting, pursuant to Article V of the by-laws. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION: 1. That the Iowa City Airport Commission By-Laws are amended as follows: Article II, Section 4 is deleted and replaced with the following Section 4. Absences. Three (3) unexplained absences of a Commission member within any twelve (12) month period may result in a recommendation to the Mayor from the Commission to discharge said member and appoint a new Commission member. 2. The Chairperson and Secretary are authorized to sign the amended by-laws. Passed and approved this 17 day of5c;2_ip-kVA her- , 2015. - CHAIRPERSON Approved by ATTEST: T• •Y City Attorney's Office It was moved by (9C��v� _ and seconded by 0Sct�Ce,e, the Resolution be adopted, and upon roll dat{there were: .! Ayes Nays Absent Assouline Gardinier Odgaard Ogren Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION NO. /c' RESOLUTION TO ADOPT AN UNMANNED AERIAL SYSTEMS LETTERS OF AGREEMENT POLICY WHEREAS, The Iowa City Airport Commission is the controlling agency for the Iowa City Municipal Airport; and WHEREAS, The Iowa City Airport Commission anticipates future requests for UAS operations in the surrounding area; and WHEREAS, The Iowa City Airport Commission seeks to provide a policy which allows for the safe operations of Unmanned Aerial Systems (UAS) activity with regards to the proximity of the Iowa City Municipal Airport; and WHEREAS, it is in the best interests of the public that the attached Unmanned Aerial Systems Letters ooff Agreem nt Policy be adopted. NOW, THEREFOR , E IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION: 1. That the Iowa City Airport Commission hereby adopts and approves the attached Unmanned Aerial Systems Letters of Agreement Policy. 2. That the Airport Operations Specialist is authorized to issue Letters of Agreement on behalf of the Iowa City Airport Commission consistent with the attached policy. Passed and approved this ( day of Oz�UL-e-e— , 2015. Gv1l/ � CHAIRPERSON Ap oved by ATTEST: /...?/5 SE TAR City Attorney's Office It was moved by Or r42—' and seconded by Q[djc ...a/Gt the Resolution be adopted, and upon roll call there were: Ayes Nays Absent _ c/ Assouline Gardinier Odgaard Ogren Iowa City Airport Commission Unmanned Aerial Systems Letters of Agreement Policy WHEREAS, The Iowa City Airport Commission is the controlling agency for the Iowa City Municipal Airport; and WHEREAS, The Iowa City Airport Commission anticipates future requests for UAS operations in the surrounding area; and WHEREAS, The Iowa City Airport Commission seeks to provide a policy which allows for the safe operations of Unmanned Aerial Systems (UAS) activity with regard to the proximity of the Iowa City Municipal Airport. THEREFORE, the Iowa City Airport Commission authorizes the Airport Operations Specialist to enter into letters of agreement(or instruments of similar purpose)with individuals or entities engaged in commercial UAS operations subject to the following conditions: • Nothing in this policy or in any letter of agreement shall remove any conditions placed on operations by the Federal Aviation Administration (FAA). UAS Operators will comply with all applicable local, state, and federal regulations during their operations. • Requests for Letters of Agreement will contain the following: o FAA Section 333 Exemption o Certificate of Waiver or Authorization (COA) o Operation Location(s) o Operation Duration(s) o UAS Operator Contact Information • UAS operators must notify the Iowa City Airport Manager's office and the Fixed Based Operator at least 3 hours prior to any and all: o Operations between 0.5 and 1 mile away from the Iowa City Municipal Airport- Airport Reference Point(ARP) regardless of altitude (Letter of Agreement may restrict altitude based on operating location). o Operations between 1 and 3 miles away from the Iowa City Municipal Airport— ARP with a flight altitude of 75-400 feet above ground level (AGL)(Letter of Agreement may restrict altitude based on operating location). • UAS operators may conduct operations without additional notice to the Iowa City Airport Manager's office and the Fixed Based Operator with respect to the following operations: o Operations at least 1 mile away from the Iowa City Municipal Airport—ARP and no greater than 75 feet AGL. • UAS Operators must carry an operating radio tuned to the Iowa City Municipal Airport Common Traffic Advisory Frequency(122.8 MHz)when operating within 3 miles of the Iowa City Municipal Airport ARP. • PROHIBITED AREAS: Operations will not be permitted on Iowa City Municipal Airport Property, within the Runway Protection Zone, or within 0.5 miles of the Iowa City Municipal Airport ARP without written permission of the Airport Commission. • OPERATOR—SPECIFIC EXCEPTIONS: o Iowa City Aerohawks (UAS, Model Aircraft): Operations at "Aerohawks Field" near the Iowa City landfill (4.1 miles from ARP) may be permitted pursuant to a letter of agreement without expiration, provided that all uses comply with FAA Advisory Circular (AC) 91-57A or subsequent editions. o Operator Performance Laboratory (University of Iowa): Whereas the Operator Performance Laboratory ("OPL") is an aviation research entity operating at the Iowa City Municipal Airport, their research activities may require UAS operations in the airport environment. The Airport Operations Specialist may issue the OPL a letter of agreement allowing them to operate in the PROHIBITED AREAS (on Iowa City Municipal Airport Property, within the Runway Protection Zone, or within 0.5 miles of the Iowa City Municipal Airport ARP .) Each occurrence of said use must be pre-approved, in writing, by the Airport Operations Specialist. • Any requests that fall outside of this policy will be considered by the Airport Commission on a case by case basis. Chairperson f, City Attorney's Office Exhibit A Iowa City Municipal Airport UAS Policy ,,, Ic earth Google Earth Image showing 0.5 and 1 mile rings(measured from airport reference point) • Googlc eartn Google Earth Image showing 0.5, 1, 2, 3, 5 mile rings (measured from airport reference point) IC j- .�`' +`.� , ray" r u J a- 'tyre '. r fl,�,�,,n��,7�' (� Ali r,•61! iJr.,., 4' filf ,. 4Y,4fii,r 4%,j s 4('7. .r. tiI ,br, _It rl ' -10 . ,4, , , riv.. ,..1• 1.-'. - , . • IP l; I j '1-;:i.,l4:.* , \ . 11/ N u ,„, - ."4\. - )' : ' ' ` � W Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)350 5045 RESOLUTION NO. f'/$1 - /7 RESOLUTION APPROVING PROJECT TASK ORDER NO. 4 WITH AECOM FOR SERVICES RELATING TO TERMINAL APRON EXPANSION WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Consultant Services Agreement"with AECOM on May 15, 2014 to provide engineering services for Federal Airport Improvement Program Projects; WHEREAS, Part I(A) of said agreement provides that the parties will enter into supplemental agreements for each project; WHEREAS, the Commission and AECOM have previously entered into Supplemental Agreement Nos. 1,2 and 3; WHERAS, the Commission and AECOM now desire to enter into Project Task Order No. 4, a copy of which is attached. WHEREAS,it is in the best interest of the Commission to enter into Project Task Order No.4 NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. The Chairperson is authorized to sign Project Task Order No. 4. Passed and approved this 1 day of 0j- LC-(2015. r13.-- Approved By: CHAIRPERSON ATTEST: L--------\ ( v//S AY.' City Attorney's Office It was moved by 6 t c.c and seconded by 0S l the Resolution be adopted, and upon roll cafl'there were: Ayes Nays Absent ,/ Assouline L7 Gardiner (/ Odgaard C. _ Ogren ACOM AECOM 319-232-8531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo,Iowa 50703 www.aecom.com TERMINAL APRON EXPANSION IDOT PROJECT NO. 9116010W100 CONTRACT NO. 17452 IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA PROJECT TASK ORDER NO. 4 Project Description: See attachment and incorporated herein. Scope of Services: See attachment and incorporated herein. Compensation Compensation for Engineering Services shall be a cost plus fixed fee not-to-exceed Forty-Three Thousand Eight Hundred Dollars ($43,800.00). See attachment and incorporated herein. General Conditions Except as specifically amended by this Individual Project Agreement, Services shall be provided in accordance with the Consultant Services Agreement for the Iowa City Municipal Airport, entered between AECOM Technical Services, Inc. ("ATS"), and the Iowa City Airport Commission ("Client"), dated May 15, 2014. APPROVED: APPROVED: IOWA CITY AIRPORT COMMISSION AECOM TECHNICAL SERVICES, INC. 4" , 6 , / fes, ► / ;/ By ii/C=4 !-- -lf y ouglas .Schindel,;P.E. Associate Vice President Date ir Zt2/ Date October 12. 2015 TERMINAL APRON EXPANSION IDOT PROJECT NO.911601OW100 CONTRACT NO. 17452 IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA Project Description The project is described as Reconstruction of the Western Section of the Main Terminal Apron at the Iowa City Municipal Airport, Iowa City, Iowa. The project involves the removal of the existing apron pavement, installation of subdrains, storm sewer, pavement subbase and new concrete pavement. The bid documents for this project will be prepared in accordance with current Iowa Department of Transportation Standards as if this project was directly funded by an IDOT AIP grant. Scope of Services The work to be performed by the Consultant shall encompass and include detailed work, services, materials, equipment and supplies necessary to develop final plans, specifications, construction cost estimates, and provide limited construction phase services. Work in this project shall be divided into the following tasks: A. Design Phase 1. Design Conference. This task consists of a pre-design conference called by the Iowa City Airport Commission (hereinafter referred to as Commission) and held between the Commission, the Consultant and any other participating or regulatory governmental agency. The purpose of this conference is to define project requirements, finances, schedules, phasing and other pertinent data that affects the scope of work, design standards, presentation of preliminary and final plans and documents. 2. Data Collection and Review. This task consists of the collection of existing data applicable to this project and related to the proposed work site. This task includes subsurface investigation by others to define the suitability of the soils for pavement foundation. A field survey to define features and topography is also included in this task. Property surveys are not included in this task. 3. Base Mapping. This task consists of the preparation of a topographic map including features, elevations, utilities and contours of the project site. This map will be prepared from the field survey and record documents of completed projects. 4. Final Design Documents. This task consists of the preparation of the final design documents for this project. The final plans will set forth in detail the requirements of the design phase, together with the common practice of design and ethical practice of professional engineers. Plans will be prepared in compliance with current Iowa Department of Transportation -1- Aviation Department requirements in effect at the time the plans are prepared. This task includes the preparation of the following: • Title Sheet • Legend and General Notes • Schedule of Drawings • Schedule of Quantities • General Project Layout • Safety and Sequencing Plans • Existing Conditions and Removal Plans • Typical Sections • Geometric Layout • Grading and Drainage Plans • Erosion Control Plans • Storm Sewer Plans and Profiles • Pavement Jointing Plans • Pavement Joint Details • Cross Sections 5. Final Proiect Specifications. This task consists of the preparation of specifications for the project. The specifications will be in compliance with current Iowa Department of Transportation requirements in effect at the time the specifications are prepared. 6. Estimate of Probable Construction Cost. This task consists of the preparation of a detailed estimate of construction costs based upon the detailed plans and specifications. This statement of probable construction cost prepared by the Consultant represents the Consultant's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither the Consultant nor the Commission has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, the Consultant cannot and does not guarantee that bids will not vary from any statement of Probable Construction Cost or other cost estimates prepared by the Consultant. 7. Engineering Report. This task consists of the preparation of an engineering report that relates to the Commission and participating governmental agencies,the fundamental considerations and concepts used in design of the project. Deviation in design and construction standards will be included in the engineering report. 8. Quality Review. This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. -2- 9. Conferences and Meetings. This task consists of meetings that will be attended by the Consultant for the purpose of coordination, information exchange and general understanding of the status and direction of the project. A progress meeting will be held at approximately the 60 percent design completion to review the progress and define the final project requirements. 10. Bid Assistance. This task consists of assisting the Commission in advertising for and receiving bids, answering bid document interpretation questions from bidders, analyzing the bids received and preparing a recommendation to the Commission for award of contract. 11. Pre-Bid Conference. This task consists of attending and conducting a "Pre-Bid Conference" at the Project site for prospective bidders. 12. Project Administration During Design. This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. Prepare up to ten (10) sets of contract documents for distribution to Commission, IDOT, plan rooms, suppliers and potential bidders. B. Construction Phase 1. Assignment of Construction Manager. This task consists of assigning a project engineer who will coordinate Project activities and will be the principal liaison between the Sponsor, Consultant and regulatory agencies. 2. Assemble Construction Documents. This task consists of assisting the Sponsor in assembling the contract documents for execution by the Contractor and the Sponsor. 3. Pre-Construction Conference. This task consists of attending and conducting a pre-construction conference with representatives of the Contractor, Sponsor, Consultant, FAA and affected utilities. 4. Shop Drawings and Submittals. This task consists of reviewing shop drawings and other submittals as required of the Contractor by the contract documents for conformance with the design concept of the Project and compliance with the information given in the contract documents. 5. Construction Assistance. This task consists of answering design interpretation questions from the Sponsor, Contractor, review staff and appropriate agencies. 6. Pay Applications. This task consists of preparing and processing monthly applications for payment to the Contractor and forwarding to the Sponsor for execution with recommendations for approval and payment. 7. Testing of Materials. This task consists of providing field testing and materials testing in accordance with the Construction Inspection Program. 3- A subconsultant will provide quality assurance testing for establishing Proctor values for the embankment and backfill materials. Contractor will provide acceptance testing for Portland cement concrete. 8. Site Visits. This task consists of providing periodic site visits to the construction site by design personnel at appropriate stages of construction to review the quality of the work and to determine, in general, whether the work conforms with the contract documents. 9. Change Orders. This task consists of coordinating with the Sponsor and Contractor in preparing and processing contract change orders. 10. Construction Observation. This task consists of limited on-site construction review at key critical construction operations to observe construction operations to determine compliance with contract documents. Site reviews will be documented in a construction journal. All coordination with airport tenants related to this project will be the responsibility of the Owner. Staffing requirements may be adjusted during the Project in relation to the level of construction activity. 11. Non-Compliance Reporting. This task consists of reporting to the Sponsor any work believed to be unsatisfactory, faulty or defective or does not conform to the contract documents and advising the Sponsor of any work that should be corrected or rejected. 12. Contractor Modifications. This task consists of reviewing, evaluating and making recommendations to the Sponsor on suggestions for modifications that have been made by the Contractor. 13. Project Files. This task consists of maintaining files for correspondence, reports of the job conferences, shop drawings, and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, additional drawings issued subsequent to the execution of the contract, Engineer clarifications and interpretations of the contract documents, progress reports and other Project-related documents. 14. Daily Reports. This task consists of the resident field representative keeping a diary, log book or report for those times on site, recording hours on the job site; weather conditions; data relative to questions of extras or deductions; list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors; activities; decisions, observations in general and specific observations in more detail when necessary, as in the case of observing test procedures. As part of this task, weekly construction progress and inspection reports will be prepared and submitted to the FAA. 15. Punch List. This task consists of conducting a review of the Project near completion and preparing a list of items ("Punch List") to be completed or corrected. -4- 16. Final Review. This task consists of performing a field observation of the completed Project before a final application for payment is processed for the Contractor. 17. Project Closeout. This task consists of assisting the Sponsor with Project completion and final closeout documentation from the Contractor by providing a statement covering the following: • Final Construction Report o Brief narrative of work accomplished, as well as any excluded items. o Summary of key milestone dates: receipt of bids, NTP, substantial completion, contract date,final inspection,final acceptance. o Summary of final contract quantities. o Explanation of underruns and overruns. o Final Inspection Report, including signature of Consultant. 18. Record Drawings. This task consists of providing the Sponsor with a copy of"Record Drawings" of the construction plans for the Project based on the construction observation records of the review staff and Contractor showing those changes made during construction considered significant. Two copies of the "Record Drawings," in electronic and reproducible format, will be provided to the Sponsor. Electronic drawings shall be in MicroStation V8 format. Task does not include updating of the Airport Layout Plans. 19. Project Administration During Construction. This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. O:1AdministrationNAGREEIPRORIC TO4 Terminal Apron Expanslon.doc -5- Expansion of Terminal Apron Iowa City Municipal Airport Iowa City,Iowa Project No.911601OW100 Engineering Services Consultant Cost Summary Direct Labor Cost Category Hours Rate/Hour Amount Senior Professional 24 $77.30 $1,855.20 Project Professional 10 $54.65 $546.50 Staff Professional 48 $43.35 $2,080.80 Professional 104 $34.40 $3,577.60 CADD Operator II 66 $33.10 $2,184.60 CADD Operator I 0 $23.40 $0.00 Senior Technician 104 $33.80 $3,515.20 Technician 0 $24.85 $0.00 Project Support 30 $29.15 $874.50 $14,634.40 386 II. Payroll Burden and Overhead Costs 149.10% $21,819.89 III. Direct Project Expenses Category Units Rate/Unit Amount Mileage 1000 0.575 575.00 Per Diem 0 40.00 0.00 Lodging 0 80.00 0.00 B/W Copies 4000 0.06 240.00 Color Copies 500 0.22 110.00 Plan Copier 100 0.50 50.00 EDM Equipment 0 12.50 0.00 GPS Equipment 4 25.00 100.00 Nuclear Density Guage 0 40.00 0.00 Miscellaneous,Other 750.00 $1,825.00 IV. AECOM Estimated Actual Costs $38,279.29 Rounded $38,300.00 V. Subcontract Expense $0.00 VI. Estimated Actual Costs $38,300.00 VII. Fixed Fee(15%of Items I &II) Rounded $5,500.00 VIII. Maximum Amount Payable $43,800.00 Expansion of Terminal Apron Iowa City Municipal Airport Iowa City,Iowa Project No.911601OW100 Engineering Services Staff Hour Estimate Item Description Senior Project Staff CADD CADD Senior Project No. Prof Prof Prof Prof Operator II Operator I Technician Technician Support Totals A DESIGN PHASE 1 Design Conference 2 2 4 2 Data Collection and Review 4 4 3 Base Mapping _ 4 4 16 24 4 Final Design Documents Title Sheet 1 1 Legend and General Notes 4 4 Schedule of Drawings 1 1 Schedule of Quantities _ 4 1 5 General Project Layout 2 2 4 Safety and Sequencing Plans _ 4 8 12 Existing Conditions and Removal Plans 4 4 8 Typical Sections 2 4 6 Geometric Layout _ 4 4 Grading and Drainage Plans 12 8 20 Erosion Control Plans 2 4 6 Storm Sewer Plans and Profiles _ _ 2 4 6 Pavement Jointing Plans 4 4 8 Pavement Joint Details 1 1 Cross Sections 16 4 20 5 Final Project Specifications 4 8 8 20 6 Estimate of Probable Construction Cost 4 4 8 7 Engineering Report 6 4 2 12 8 Quality Review 2 2 9 Conferences end Meetings 4 4 10 Bid Assistance 4 8 4 4 20 11 Pre-Bid Conference 4 4 12 Project Administration 6 6 Total Design Services 14 10 32 68 58 0 16 0 16 214 B CONSTRUCTION PHASE 1 Assignment of Construction Manager 0 2 Assemble Construction Documents 2 2 3 Pre-Construction Conference 4 4 8 4 Shop Drawings and Submittals 8 8 5 Construction Assistance 8 8 6 Pay Applications 4 - 4 7 Testingof Materials - VisProctor Expense 8 Site VlslisJli( 8 8 9 Change Orders 4 4 10 Construction Obsorvatbn B0 80 11 Non-Compliance Reporting 4 4 12 Contractor Modification 4 4 13 Project Flies 4 4 14 Daily Reports 4 4 15 Punch List 4 4 16 Final Review 4 4 17 Project Closeout 2 2 18 Record Drawings 8 8 — 19 Project Administration 8 8 16 Total Construction Phase Services 10 0 16 36 8 0 88 0 14 172 Total Engineering Services 24 10 481 0 104 0 30 386