Loading...
HomeMy WebLinkAbout06-11-1998 Airport Commission Meeting Minutes J MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY JUNE 11,1998—5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Rick Mascari,Howard Horan,Mark Anderson,Tom Bender STAFF PRESENT: Dennis Mitchell,Ron O'Neil CALL TO ORDER: Vice-Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: Anderson said that during Commission members'reports,he had asked about sending letters to tenants of the Airport to get feedback on services. Horan said he was going to send the letter,but bad not bad time. O'Neil will send the letter to tenants and other Airport customers. The minutes of the May 14th, 1998, Commission meeting were approved as corrected. AUTHORIZATION OF EXPENDITURES: Bender made a motion to approve the bills. Anderson seconded the motion and the bills were approved 3- 0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were discussed. ITEMS FOR DISCUSSION/ACTION: a. ACSG Project: Greg Bridger said the closing for the Filzgarrald property was scheduled for June 29, 1998. Negotiations will begin on the Dane property soon. An offer has been signed on the Hagen property. Some of the Hagen parcel will be resold. There has been a lot of interest in the property. The front one-third of the property will be retained and an easement will be granted to the remainder of the lot. Mascari said the Commission should consider leasing the property instead of selling it. Bridger said it is probably in the Airport's best interest to sell the Property. There was a two-hour meeting with the owner of the Iowa City Mobile Home Park There has been progress in the negotiations. The entire park will be purchased. The appraisals are being updated. When the appraisals are received,the offer will be updated and negotiations completed. O'Neil said that when the Filzgarrald property is closed,arrangements will need to be made to manage the mobile home park until the tenants are relocated. The current manager has agreed to manage the park until the relocations are made. This is a reimbursable item. It is not part of ACSG's contract. Bender made a motion to have Horan,O'Neil and Mitchell negotiate an amendment to the ACSG contract for management services. Mascari seconded the motion and it passed 3—0. b. Airport Terminal Building: Maurice Cohen,from HLM Design,presented information on their inspection of the Airport Terminal. The mechanical and electrical should all be replaced. A program was developed for reuse of the building. The exterior is in relatively good shape. The roof has been replaced recently. There is one wall that is leaking and may need some tuck pointing to eliminate the problem. The windows appear to be original and are in bad shape. Other than moving United Airlines out and closing the restaurant,the building is much as it was in the early 1950's.The landscaping has seemed to have outgrown it original intent. The interior is much the same as it was 45 years ago,with some cosmetic improvements. The second floor meets code as it is now being used,but will need some improvements if it is to be used as public space. The windows should all be replaced. If the Commission wants to keep the same look as the building now has,a similar,but more efficient design of window could be installed. The original doors need to be replaced and the masonry on the second story north wall should be addressed. The first floor north wall needs some of the wood replaced. The mechanical needs to be replaced. The most efficient way to install air conditioning is to install rooftop units. This would take two or three units. The Airport Terminal used to be serviced by a septic system. When the line was hooked to City service,the line was installed with very little flow. More research will be done on this to see if improvements can be made. Electrically,the building nerMs a major overhaul. A fire alarm system should be installed. Cohen said he met with ICFS and O'Neil to discuss space needs in the building. A better public use area will be designed. ICFS will give up some space in anticipation of having additional office space in a new hangar building that is being proposed. The upstairs could be redesigned as a conference room and some office space. This would require making the second floor handicapped accessible and a second means of egress would have to be installed. An outside stairs could be installed on the south end of the building. The downstairs lobby area would be opened up and the ICFS counter moved to the south side of the lobby area. This would allow for public seating closer to the west windows. The ground school room would be converted to a pilot's lounge and the current pilot's lounge would be a public lounge and vending area. The base project,which is the mechanical and electrical work,and the exterior,is estimated to cost$ 365,904. Complete renovation,including installation of an elevator and space reallocation,is estimated to cost$853,424. The cost estimate to replace the building is $726,000. The Commission members thought the costs were too high. They will meet in small groups with HLM before the next meeting to see if there are ways to reduce the cost before presenting the information to the City Council. This will be an agenda item for the Commission for their July 16th meeting If the Commission can come to some agreement at the July meeting,a work session will be scheduled with the Council on July 27`s. c. Southwest Corporate hangar: ICFS would like to lease a 120'by 120'hangar building with a two story attached office space. ICFS would use most of the office space for themselves,with some space available for corporate tenants. Several issues were discussed, including who would finish the office space. O'Neil said a site plan has been ordered. He said he told Van Winkle-Jacob to site a 120'by 120'building,with a 20'by 60' office space. The office space would be on the north side of the building. O'Neil said he would also like to see some type of green space or picnic area between the new office building and the Airport Terminal. This would give the public somewhere to go to watch aircraft landing and departing. The site plan will be available for the next meeting. O'Neil said that if the Commission approves this project,it would be on the Council agenda on June 15th and June 16th. If the Council agrees to fund the project,someone will be hired to design the building and prepare bid materials. Mascari made a motion for a resolution to ask for financial support from the Council to build a new FBO hangar. Anderson seconded the motion and at roll call vote,the motion passed 4—0,with Foster being absent. Van Winkle-Jacob has given a bid to design the building and help prepare the bid package for$7900. Anderson made a motion to hire Van Winkle-Jacob to prepare bid documents. Bender seconded the motion and it was passed 4—0,with Foster being absent. This is contingent on support from the Council. d. Fuel farm site: Carl Byers,from H.R Green,gave the Commission information on rules and regulations concern fueling on airports. One of the issues to be resolved is whether a fuel farm could be sited that could serve Iowa Jet Services and ICFS,or if two fuel tank sites would have to be built. Byers presented a proposal to develop a plan for a new fuel tank site at the Airport. This would include an analysis of above vs.below ground tanks,and construction costs of building a new site. Anderson made a motion to hire H.R Green to conduct the fuel farm site study. The amount of the contract is$3000.00. Mascari seconded the motion and it passed 4—0, with Foster being absent. The information will be ready for the August Commission meeting. e. Iowa Jet Services: O'Neil said Mascari,Mitchell,and Anderson met with US on May 29th to work out additional details. O'Neil gave US a copy of the minimum standards and asked US to provide the information needed for the FBO application. Mitchell asked for some information in relation to funding for economic development. Mitchell will contact US tomorrow. O'Neil said he invited IJS to be at the Council work session on June 18th and explained it was important for IJS to be represented at the meeting. O'Neil wrote a memo updating the Council on what issues are pending concerning US. IJS is on the agenda at 9:00 a.m. f. North Commercial Area: Public Works scheduled a meeting with interested engineering firms to design the infrastructure for the North Commercial area. Several firms were interested. g. Iowa City Community School District lease: O'Neil said the land lease is for one year. The rent schedule was determined two years ago. Bender made a motion to approve the one- year lease with the Iowa City School System. Mascari seconded the motion and it was passed 4—0,with Foster being absent. h. Iowa National Guard lease: The Guard lease expires at the end of August 1998. There was a provision in the lease for an additional three years,if agreed to by both parties. Mitchell suggested that although the additional three years was included in the original lease,a public hearing should be conducted. Bender made a motion to set a public hearing for July 16th, 1998. Anderson seconded the motion and it was passed 4—0,with Foster being absent. O'Neil said the last land lease with the City Rehab Building was at$.093 per square foot. He recommended the Commission use that number to treat all tenants the same. This will be an item on the July agenda. • i CHAIRPERSON'S REPORT: Horan talked to Bob Stab last Sunday and Staib thought the Commission was moving ahead as best as they can with trying to locate IJS. COMMISSION MEMBERS'REPORTS: Anderson said the comment letter he suggested earlier should be sent to anyone who does business with the Airport. He has a sample letter. He will send the letter to O'Neil to distribute. Anderson wanted to know if there has ever been a simulated aircraft disaster drill. O'Neil said that was discussed when the Airport Aircraft Emergency Plan was completed Mascari and Anderson said they would be interested in being the subcommittee to plan the event. O'Neil will get a copy of the Emergency Plan for Anderson. Mascari said Iowa City Landscaping is not locking the gates on the property they lease from the Airport. O'Neil will send them another letter reminding them that the gates need to be locked when no one is at the storage area. ADMINISTRATIVE REPORT: O'Neil said a demonstration would be scheduled with DTN for August. Mascari asked if that could be scheduled in July. O'Neil said he would see if that could be arranged. O'Neil said a group that flies gliders wanted to use the Airport on June 13's. They wanted to launch their gliders by towing with them with a vehicle. O'Neil said he told them that for safety reasons,he would not allow unauthorized vehicles driving on the runways. The University of Iowa group that wanted to install rain gages at the Airport finally produced a layout plan. Many of the gage sites would not be convenient for Airport operations. Some are proposed to be in the agricultural land,some are in the North Commercial area,and some are in the area where the Willow Creek sewer will be built. O'Neil will work with the group to see if there are enough sites on the Airport to make their project work O'Neil said Steve Atkins and Chuck Schmadeke would like to schedule a meeting to discuss the proposed Public Works site. Most of the Commission could meet June 18 at 11:00 a.m. O'Neil will schedule the meeting. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for July 16, 1998,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:53 p. Howard Horan,Chairperson