HomeMy WebLinkAbout06-11-1998 Airport Commission Meeting Minutes J
MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY JUNE 11,1998—5:45 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT: Rick Mascari,Howard Horan,Mark Anderson,Tom Bender
STAFF PRESENT: Dennis Mitchell,Ron O'Neil
CALL TO ORDER:
Vice-Chairperson Mascari called the meeting to order at 5:45 p.m.
APPROVAL OF MINUTES:
Anderson said that during Commission members'reports,he had asked about sending letters to tenants of
the Airport to get feedback on services. Horan said he was going to send the letter,but bad not bad time.
O'Neil will send the letter to tenants and other Airport customers. The minutes of the May 14th, 1998,
Commission meeting were approved as corrected.
AUTHORIZATION OF EXPENDITURES:
Bender made a motion to approve the bills. Anderson seconded the motion and the bills were approved 3-
0.
PUBLIC DISCUSSION—ITEMS NOT ON AGENDA:
No items were discussed.
ITEMS FOR DISCUSSION/ACTION:
a. ACSG Project: Greg Bridger said the closing for the Filzgarrald property was scheduled
for June 29, 1998. Negotiations will begin on the Dane property soon. An offer has been signed
on the Hagen property. Some of the Hagen parcel will be resold. There has been a lot of interest
in the property. The front one-third of the property will be retained and an easement will be
granted to the remainder of the lot. Mascari said the Commission should consider leasing the
property instead of selling it. Bridger said it is probably in the Airport's best interest to sell the
Property.
There was a two-hour meeting with the owner of the Iowa City Mobile Home Park There has
been progress in the negotiations. The entire park will be purchased. The appraisals are being
updated. When the appraisals are received,the offer will be updated and negotiations completed.
O'Neil said that when the Filzgarrald property is closed,arrangements will need to be made to
manage the mobile home park until the tenants are relocated. The current manager has agreed to
manage the park until the relocations are made. This is a reimbursable item. It is not part of
ACSG's contract. Bender made a motion to have Horan,O'Neil and Mitchell negotiate an
amendment to the ACSG contract for management services. Mascari seconded the motion and it
passed 3—0.
b. Airport Terminal Building: Maurice Cohen,from HLM Design,presented information on
their inspection of the Airport Terminal. The mechanical and electrical should all be
replaced.
A program was developed for reuse of the building. The exterior is in relatively good shape.
The roof has been replaced recently. There is one wall that is leaking and may need some
tuck pointing to eliminate the problem. The windows appear to be original and are in bad
shape. Other than moving United Airlines out and closing the restaurant,the building is
much as it was in the early 1950's.The landscaping has seemed to have outgrown it original
intent.
The interior is much the same as it was 45 years ago,with some cosmetic improvements.
The second floor meets code as it is now being used,but will need some improvements if it
is to be used as public space.
The windows should all be replaced. If the Commission wants to keep the same look as the
building now has,a similar,but more efficient design of window could be installed. The
original doors need to be replaced and the masonry on the second story north wall should be
addressed. The first floor north wall needs some of the wood replaced.
The mechanical needs to be replaced. The most efficient way to install air conditioning is to
install rooftop units. This would take two or three units. The Airport Terminal used to be
serviced by a septic system. When the line was hooked to City service,the line was installed
with very little flow. More research will be done on this to see if improvements can be
made. Electrically,the building nerMs a major overhaul. A fire alarm system should be
installed.
Cohen said he met with ICFS and O'Neil to discuss space needs in the building. A better
public use area will be designed. ICFS will give up some space in anticipation of having
additional office space in a new hangar building that is being proposed.
The upstairs could be redesigned as a conference room and some office space. This would
require making the second floor handicapped accessible and a second means of egress would
have to be installed. An outside stairs could be installed on the south end of the building.
The downstairs lobby area would be opened up and the ICFS counter moved to the south
side of the lobby area. This would allow for public seating closer to the west windows. The
ground school room would be converted to a pilot's lounge and the current pilot's lounge
would be a public lounge and vending area.
The base project,which is the mechanical and electrical work,and the exterior,is estimated
to cost$ 365,904. Complete renovation,including installation of an elevator and space
reallocation,is estimated to cost$853,424. The cost estimate to replace the building is
$726,000.
The Commission members thought the costs were too high. They will meet in small groups
with HLM before the next meeting to see if there are ways to reduce the cost before
presenting the information to the City Council. This will be an agenda item for the
Commission for their July 16th meeting If the Commission can come to some agreement at
the July meeting,a work session will be scheduled with the Council on July 27`s.
c. Southwest Corporate hangar: ICFS would like to lease a 120'by 120'hangar
building with a two story attached office space. ICFS would use most of the office space for
themselves,with some space available for corporate tenants. Several issues were discussed,
including who would finish the office space. O'Neil said a site plan has been ordered. He
said he told Van Winkle-Jacob to site a 120'by 120'building,with a 20'by 60' office
space. The office space would be on the north side of the building. O'Neil said he would
also like to see some type of green space or picnic area between the new office building and
the Airport Terminal. This would give the public somewhere to go to watch aircraft landing
and departing. The site plan will be available for the next meeting.
O'Neil said that if the Commission approves this project,it would be on the Council agenda
on June 15th and June 16th. If the Council agrees to fund the project,someone will be hired
to design the building and prepare bid materials. Mascari made a motion for a resolution to
ask for financial support from the Council to build a new FBO hangar. Anderson seconded
the motion and at roll call vote,the motion passed 4—0,with Foster being absent.
Van Winkle-Jacob has given a bid to design the building and help prepare the bid package
for$7900. Anderson made a motion to hire Van Winkle-Jacob to prepare bid documents.
Bender seconded the motion and it was passed 4—0,with Foster being absent. This is
contingent on support from the Council.
d. Fuel farm site: Carl Byers,from H.R Green,gave the Commission information on rules
and regulations concern fueling on airports. One of the issues to be resolved is whether a fuel
farm could be sited that could serve Iowa Jet Services and ICFS,or if two fuel tank sites
would have to be built.
Byers presented a proposal to develop a plan for a new fuel tank site at the Airport. This
would include an analysis of above vs.below ground tanks,and construction costs of building
a new site. Anderson made a motion to hire H.R Green to conduct the fuel farm site study.
The amount of the contract is$3000.00. Mascari seconded the motion and it passed 4—0,
with Foster being absent. The information will be ready for the August Commission meeting.
e. Iowa Jet Services: O'Neil said Mascari,Mitchell,and Anderson met with US on May 29th
to work out additional details. O'Neil gave US a copy of the minimum standards and asked
US to provide the information needed for the FBO application. Mitchell asked for some
information in relation to funding for economic development. Mitchell will contact US
tomorrow. O'Neil said he invited IJS to be at the Council work session on June 18th and
explained it was important for IJS to be represented at the meeting. O'Neil wrote a memo
updating the Council on what issues are pending concerning US. IJS is on the agenda at 9:00
a.m.
f. North Commercial Area: Public Works scheduled a meeting with interested engineering
firms to design the infrastructure for the North Commercial area. Several firms were
interested.
g. Iowa City Community School District lease: O'Neil said the land lease is for one year.
The rent schedule was determined two years ago. Bender made a motion to approve the one-
year lease with the Iowa City School System. Mascari seconded the motion and it was passed
4—0,with Foster being absent.
h. Iowa National Guard lease: The Guard lease expires at the end of August 1998. There was
a provision in the lease for an additional three years,if agreed to by both parties. Mitchell
suggested that although the additional three years was included in the original lease,a public
hearing should be conducted. Bender made a motion to set a public hearing for July 16th,
1998. Anderson seconded the motion and it was passed 4—0,with Foster being absent.
O'Neil said the last land lease with the City Rehab Building was at$.093 per square foot. He
recommended the Commission use that number to treat all tenants the same. This will be an
item on the July agenda.
• i
CHAIRPERSON'S REPORT:
Horan talked to Bob Stab last Sunday and Staib thought the Commission was moving ahead as best as they
can with trying to locate IJS.
COMMISSION MEMBERS'REPORTS:
Anderson said the comment letter he suggested earlier should be sent to anyone who does business with the
Airport. He has a sample letter. He will send the letter to O'Neil to distribute.
Anderson wanted to know if there has ever been a simulated aircraft disaster drill. O'Neil said that was
discussed when the Airport Aircraft Emergency Plan was completed Mascari and Anderson said they
would be interested in being the subcommittee to plan the event. O'Neil will get a copy of the Emergency
Plan for Anderson.
Mascari said Iowa City Landscaping is not locking the gates on the property they lease from the Airport.
O'Neil will send them another letter reminding them that the gates need to be locked when no one is at the
storage area.
ADMINISTRATIVE REPORT:
O'Neil said a demonstration would be scheduled with DTN for August. Mascari asked if that could be
scheduled in July. O'Neil said he would see if that could be arranged.
O'Neil said a group that flies gliders wanted to use the Airport on June 13's. They wanted to launch their
gliders by towing with them with a vehicle. O'Neil said he told them that for safety reasons,he would not
allow unauthorized vehicles driving on the runways.
The University of Iowa group that wanted to install rain gages at the Airport finally produced a layout plan.
Many of the gage sites would not be convenient for Airport operations. Some are proposed to be in the
agricultural land,some are in the North Commercial area,and some are in the area where the Willow Creek
sewer will be built. O'Neil will work with the group to see if there are enough sites on the Airport to make
their project work
O'Neil said Steve Atkins and Chuck Schmadeke would like to schedule a meeting to discuss the proposed
Public Works site. Most of the Commission could meet June 18 at 11:00 a.m. O'Neil will schedule the
meeting.
SET NEXT MEETING:
The next regular Airport Commission meeting is scheduled for July 16, 1998,at 5:45 p.m.
ADJOURNMENT:
The meeting was adjourned at 8:53 p.
Howard Horan,Chairperson