HomeMy WebLinkAbout08-20-1998 Airport Commission Meeting Minutes MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY AUGUST 20,1998—5:45 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT: Pat Foster,Rick Mascari,Howard Horan,Mark Anderson,Tom Bender
STAFF PRESENT: Andy Matthews,Ron O'Neil
CALL TO ORDER: •
Chairperson Horan called the meeting to order at 5:46 p.m.
APPROVAL OF MINUTES:
The minutes of the July 16th, 1998,Commission meeting were approved as submitted.
AUTHORIZATION OF EXPENDITURES:
Mascari made a motion to approve the bills. Bender seconded the motion and the bills were approved
5-0.
PUBLIC DISCUSSION—ITEMS NOT ON AGENDA:
No items were discussed.
PUBLIC HEARING—SOUTHWEST FRO HANGAR:
Horan opened the hearing at 5:50 p.m. There was no public comment. Horan closed the hearing at
5:51 p.m.
ITEMS FOR DISCUSSION/ACTION:
a. ACSG Project: Dave Kisser,from ACSG,gave an update on the land acquisition and easement
project. He said as of today,we have a signed offer for the Schintler parcel. Numerous attempts
have been made to contact the Rupperts through their attorney. A letter has been sent to their
attorney,requesting a reply to the information sent to them and for setting a meeting to present a
formal offer. Negotiations are in the final stages for the Iowa City Mobile Home Park Several
residents from Terrace Hill Mobile Home Park have been relocated,with several more relocations
pending. Kisser said he thought the Fitzgarrald parcel could be closed out by October.
O'Neil said the FAA would not require the Airport to condemn for avigation easements. Kisser
said offers have been made on about half of the parcels. He thought that the number of closings
would accelerate in the near future.
b. Fuel site—H.R. Green: Carl Byers,from H.R. Green Company,gave a preliminary report on
options for siting a new fuel farm at the Airport. He said he thought he would have a final project
report by this time but he is still waiting for cost estimates for the different tank systems.
Byers went through his preliminary report with the Commission,including the present site and the
potential new site. He said the site indicated in the Master Plan should be adequate to meet future
Airport needs. The landside access is somewhat constrained but should meet the needs as they
currently exist.
Byers compared requirements for above and below ground tanks. There arc EPA and fire code
requirements,as well as any local requirements that exist. Byers said the installation costs might
be fairly close between above and below ground tanks. He will design a matrix to compare the
factors affecting above versus below ground tanks.
Anderson wanted to know what the deadline is for making a decision? Horan said that although a
decision isn't urgent,the Commission should keep moving forward with the project. O'Neil said
that this is a project that ICFS and the Commission are interested in. Byers should have his final
report ready for the next Commission meeting. Horan said this could be an issue to discuss in
October during budget time. Mascari said he did not think the Commission should pay for the
new fuel site. He thought the FBO should pay for the systems.
Byers said H.R. Green is bidding on a fuel farm on Monday and he would have a better idea of
costs at the next meeting.
Horan said there is the possibility that ICFS will participate in financing part of the new fuel farm.
This was part of the negotiations for allowing ICFS to have six more years on their lease.
O'Neil said he received a Certificate of Insurance for ICFS for their fuel tanks. The clean-up
insurance policy is good from August 1998 to August 1999.
e. Airport Terminal renovation: O'Neil said this would be on the Council agenda for August 24,
1998. The City Manager will give the Council an update on several Airport projects. Anderson
distributed a memo,showing a breakdown of costs for the public space and the ICFS space.
Anderson said there should be some"soft costs"allocated in the budget. This would cover any
cost overruns.
Horan asked the Commission if this is the project they would like to see ICFS participate in,in
exchange for the right to negotiate six more years on their lease? There was no clear consensus
from the Commission.
Mascari said he that although he would prefer to rehab the building as opposed to tearing it down,
if the costs are too high to refurbish,the Commission should look at demolition and rebuilding.
Bender said the Commission would probably have more success raising private funding for
preserving and renovating the Airport Terminal than for tearing it down and rebuilding.
Mascari suggested hiring a fundraiser to see if it is feasible to raise private funds to help renovate
the Terminal. He said he thought the Parks and Recreation Department used this process for the
Mercer Park addition. O'Neil will check with Terry Trueblood to see how they conducted their
fundraiser.
d. Southwest FBO Hangar: O'Neil noted that the plans and specifications have been developed for
the hangar. He has reviewed the plans with ICFS and they were in agreement with the general
plans. There may be some minor changes,but the plans are sufficient to advertise for bids. The
Commission reviewed the plans and made comments for some minor changes.
Foster made a motion to accept the plans and specifications and advertise for bids. Bender
seconded the motion and it passed 5—0.
O'Neil suggested the Commission should set a public hearing for the ICFS lease for the hangar
building. He said the bids will be opened on September 16th and the Commission will know how
much the lease payment will have to be in order to build the hangar. The Council will want a
signed lease before they will approve the loan. Foster made a motion to set a public hearing for
the ICFS hangar lease for September 10, 1998. Anderson seconded the motion and the motion
passed 5—0.
e. Iowa Jet Services: O'Neil said Dennis Mitchell has sent another letter to US,requesting the FBO
application and comments on the land lease. O'Neil said several letters have been sent,requesting
this information. O'Neil said he requested IJS to have their engineer show the Commission where
they would like to put their building on the lot. This is important to know in order to coordinate
where the access road will be located.
Anderson said he drew a diagram showing how US could position their buildings if the access
road for the North Commercial area goes along the southern option. The buildings could be
situated with little change to the area that was originally surveyed O'Neil suggested that the area
not be resurveyed until there is a commitment from IJS. Mascari said Bob Staib said he would
have the FBO application to him by no later than August 19th. Mascari contacted Staib on the 19th,
and Staib assured him he would absolutely have the application to him by August 24, 1998.
The Commission agreed that they will do everything possible to help IJS develop their business at
the Airport,but they will need some type of commitment before any more funds are spent. O'Neil
suggested that if the Commission wanted to commit to do additional engineering for IJS,they
should hire an engineer to do the design work If it is a significant engineering contract,the
Commission will need to ask the Council for funding.
Mascari will take the latest drawing to Staib and get the FBO application. O'Neil reminded the
Commission that the Minimum Standards fee schedule for an FBO application is$600.00.
f. Public Works site: O'Neil suggested the Commission and Public Works get their land lease
completed so it does not cause a delay when PW gets ready to develop the site. O'Neil said since
this is a long-term agreement,a public hearing will need to be scheduled to receive comment on
the agreement. The dollar amount of the lease will be based on the appraisal. Foster made a
motion to set a public hearing for September 10th, 1998,to receive comment on the agreement
between the Commission and the Public Works Department. Anderson seconded the motion and
it passed 5—0.
g. North Commercial Area: O'Neil said he met with Rick Fosse, Chuck Schmadeke,and Dennis
Mitchell to review the five proposals for the design work for the infrastructure for the North
Commercial area. He said the staff recommended MMS Consultants. The parcel will be
developed as a subdivision and MMS has extensive experience in subdivision development.
The only change in the contract was to make a Commission member and someone from Public
Works as representatives for the City on the contract. The Commission said O'Neil,Bender or
Anderson would need to be closely involved in the contract administration.
Mascari made a motion to approve the contract as amended. Anderson seconded the motion and it
passed 5—0. O'Neil said this would be on the Council agenda for their August 25, 1998,meeting.
h. Airport entrance sign: O'Neil said that there is a proposal in the Commission packet to install a
new Airport entrance sign. The sign will be two 10'by 15'limestone walls,with individually lit
lettering. The bid for the sign is$5600.00. O'Neil said he has not received a bid for the lettering,
which is a separate contract. The sign will be similar to the signs that will be installed at the
entrances to the City of Iowa City. Foster made a motion to hire Doug Zangerle to build the new
sign. Mascari seconded the motion and it passed 5—0.
O'Neil asked the Commission what lettering should be on the sign. The consensus of the
Commission said the name on the sign should be Iowa City Airport.
Storm damage repair contract: O'Neil said the City Attorney's office said that since the roof
repair for the east T-hangar is over$25,000,it would have to be considered a capital improvement
and not just repair of storm damage. This would delay getting the roof fixed because the
Commission would have to develop plans and specs and go through the public bidding process.
This would take an additional six to eight weeks. There arc four hangars that are not usable
because of the hole in the roof.
O'Neil said there is a provision in the Iowa Code that allows for immediate repair if a certified
engineer determines it would be detrimental to wait to have the building repaired. He hired an
engineer to examine the structure and the engineer recommended the building be repaired as soon
as possible. Bender made a motion for a resolution to hire Henningsen Construction to repair the
hangar roof. Anderson seconded the motion and it passed 5—0. O'Neil will contact Henningsen
tomorrow and have them order the material. It will be at least three to four weeks before the
material is here.
CHAIRPERSON'S REPORT:
Horan went through a list of pending projects and updated the Commission on the progress of the projects.
COMMISSION MEMBERS'REPORTS:
Mascari gave the Commission information on a new precision landing system. He thinks it may be
possible to install the system at Iowa City. He thought the system cost$650,000. O'Neil said he received
additional information on the system. The system is FAA certified,but it is not on the list of projects
fundable through the Airport Improvement Program. He said initial set-up is about$750,000. There is a
possibility that the Airport could lease the unit. There may be companies that use the Airport that would
contribute to a lease. O'Neil is waiting on additional information that will explain the lease options.
This will be on an agenda in the near future. O'Neil and Mascari will try to get additional information.
ADMINISTRATIVE REPORT:
O'Neil said he ordered the trophies for the paper airplane contest. None of the Commissioners were going
to be able to help. O'Neil will ask SERTOMA for help.
There was a letter in the Commission packet concerning banner towing O'Neil reminded the Commission
that,because of traffic congestion at home football games,their current policy prohibits towing banners
from the Iowa City Airport. This is considered a commercial activity and the business owner would have
to have an agreement with the Commission.
O'Neil said there was a theft from ICFS. The locks have been changed and the number of keys to the
building will be strictly limited lithe Commission members need to get into the Terminal Building for an
emergency,they will need to get the key from the Manager's office. The cleaning company has changed
their schedule,and will clean the building only when someone from ICFS is there.
SET NEXT MEETING:
The next regular Airport Commission meeting is scheduled for September 10, 1998,at 5:45 p.m.
ADJOURNMENT:
The meeting w s adjo ed at ::06
Ho and Horan,Chairperson