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HomeMy WebLinkAbout08-20-1998 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY AUGUST 20,1998—5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Pat Foster,Rick Mascari,Howard Horan,Mark Anderson,Tom Bender STAFF PRESENT: Andy Matthews,Ron O'Neil CALL TO ORDER: • Chairperson Horan called the meeting to order at 5:46 p.m. APPROVAL OF MINUTES: The minutes of the July 16th, 1998,Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari made a motion to approve the bills. Bender seconded the motion and the bills were approved 5-0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were discussed. PUBLIC HEARING—SOUTHWEST FRO HANGAR: Horan opened the hearing at 5:50 p.m. There was no public comment. Horan closed the hearing at 5:51 p.m. ITEMS FOR DISCUSSION/ACTION: a. ACSG Project: Dave Kisser,from ACSG,gave an update on the land acquisition and easement project. He said as of today,we have a signed offer for the Schintler parcel. Numerous attempts have been made to contact the Rupperts through their attorney. A letter has been sent to their attorney,requesting a reply to the information sent to them and for setting a meeting to present a formal offer. Negotiations are in the final stages for the Iowa City Mobile Home Park Several residents from Terrace Hill Mobile Home Park have been relocated,with several more relocations pending. Kisser said he thought the Fitzgarrald parcel could be closed out by October. O'Neil said the FAA would not require the Airport to condemn for avigation easements. Kisser said offers have been made on about half of the parcels. He thought that the number of closings would accelerate in the near future. b. Fuel site—H.R. Green: Carl Byers,from H.R. Green Company,gave a preliminary report on options for siting a new fuel farm at the Airport. He said he thought he would have a final project report by this time but he is still waiting for cost estimates for the different tank systems. Byers went through his preliminary report with the Commission,including the present site and the potential new site. He said the site indicated in the Master Plan should be adequate to meet future Airport needs. The landside access is somewhat constrained but should meet the needs as they currently exist. Byers compared requirements for above and below ground tanks. There arc EPA and fire code requirements,as well as any local requirements that exist. Byers said the installation costs might be fairly close between above and below ground tanks. He will design a matrix to compare the factors affecting above versus below ground tanks. Anderson wanted to know what the deadline is for making a decision? Horan said that although a decision isn't urgent,the Commission should keep moving forward with the project. O'Neil said that this is a project that ICFS and the Commission are interested in. Byers should have his final report ready for the next Commission meeting. Horan said this could be an issue to discuss in October during budget time. Mascari said he did not think the Commission should pay for the new fuel site. He thought the FBO should pay for the systems. Byers said H.R. Green is bidding on a fuel farm on Monday and he would have a better idea of costs at the next meeting. Horan said there is the possibility that ICFS will participate in financing part of the new fuel farm. This was part of the negotiations for allowing ICFS to have six more years on their lease. O'Neil said he received a Certificate of Insurance for ICFS for their fuel tanks. The clean-up insurance policy is good from August 1998 to August 1999. e. Airport Terminal renovation: O'Neil said this would be on the Council agenda for August 24, 1998. The City Manager will give the Council an update on several Airport projects. Anderson distributed a memo,showing a breakdown of costs for the public space and the ICFS space. Anderson said there should be some"soft costs"allocated in the budget. This would cover any cost overruns. Horan asked the Commission if this is the project they would like to see ICFS participate in,in exchange for the right to negotiate six more years on their lease? There was no clear consensus from the Commission. Mascari said he that although he would prefer to rehab the building as opposed to tearing it down, if the costs are too high to refurbish,the Commission should look at demolition and rebuilding. Bender said the Commission would probably have more success raising private funding for preserving and renovating the Airport Terminal than for tearing it down and rebuilding. Mascari suggested hiring a fundraiser to see if it is feasible to raise private funds to help renovate the Terminal. He said he thought the Parks and Recreation Department used this process for the Mercer Park addition. O'Neil will check with Terry Trueblood to see how they conducted their fundraiser. d. Southwest FBO Hangar: O'Neil noted that the plans and specifications have been developed for the hangar. He has reviewed the plans with ICFS and they were in agreement with the general plans. There may be some minor changes,but the plans are sufficient to advertise for bids. The Commission reviewed the plans and made comments for some minor changes. Foster made a motion to accept the plans and specifications and advertise for bids. Bender seconded the motion and it passed 5—0. O'Neil suggested the Commission should set a public hearing for the ICFS lease for the hangar building. He said the bids will be opened on September 16th and the Commission will know how much the lease payment will have to be in order to build the hangar. The Council will want a signed lease before they will approve the loan. Foster made a motion to set a public hearing for the ICFS hangar lease for September 10, 1998. Anderson seconded the motion and the motion passed 5—0. e. Iowa Jet Services: O'Neil said Dennis Mitchell has sent another letter to US,requesting the FBO application and comments on the land lease. O'Neil said several letters have been sent,requesting this information. O'Neil said he requested IJS to have their engineer show the Commission where they would like to put their building on the lot. This is important to know in order to coordinate where the access road will be located. Anderson said he drew a diagram showing how US could position their buildings if the access road for the North Commercial area goes along the southern option. The buildings could be situated with little change to the area that was originally surveyed O'Neil suggested that the area not be resurveyed until there is a commitment from IJS. Mascari said Bob Staib said he would have the FBO application to him by no later than August 19th. Mascari contacted Staib on the 19th, and Staib assured him he would absolutely have the application to him by August 24, 1998. The Commission agreed that they will do everything possible to help IJS develop their business at the Airport,but they will need some type of commitment before any more funds are spent. O'Neil suggested that if the Commission wanted to commit to do additional engineering for IJS,they should hire an engineer to do the design work If it is a significant engineering contract,the Commission will need to ask the Council for funding. Mascari will take the latest drawing to Staib and get the FBO application. O'Neil reminded the Commission that the Minimum Standards fee schedule for an FBO application is$600.00. f. Public Works site: O'Neil suggested the Commission and Public Works get their land lease completed so it does not cause a delay when PW gets ready to develop the site. O'Neil said since this is a long-term agreement,a public hearing will need to be scheduled to receive comment on the agreement. The dollar amount of the lease will be based on the appraisal. Foster made a motion to set a public hearing for September 10th, 1998,to receive comment on the agreement between the Commission and the Public Works Department. Anderson seconded the motion and it passed 5—0. g. North Commercial Area: O'Neil said he met with Rick Fosse, Chuck Schmadeke,and Dennis Mitchell to review the five proposals for the design work for the infrastructure for the North Commercial area. He said the staff recommended MMS Consultants. The parcel will be developed as a subdivision and MMS has extensive experience in subdivision development. The only change in the contract was to make a Commission member and someone from Public Works as representatives for the City on the contract. The Commission said O'Neil,Bender or Anderson would need to be closely involved in the contract administration. Mascari made a motion to approve the contract as amended. Anderson seconded the motion and it passed 5—0. O'Neil said this would be on the Council agenda for their August 25, 1998,meeting. h. Airport entrance sign: O'Neil said that there is a proposal in the Commission packet to install a new Airport entrance sign. The sign will be two 10'by 15'limestone walls,with individually lit lettering. The bid for the sign is$5600.00. O'Neil said he has not received a bid for the lettering, which is a separate contract. The sign will be similar to the signs that will be installed at the entrances to the City of Iowa City. Foster made a motion to hire Doug Zangerle to build the new sign. Mascari seconded the motion and it passed 5—0. O'Neil asked the Commission what lettering should be on the sign. The consensus of the Commission said the name on the sign should be Iowa City Airport. Storm damage repair contract: O'Neil said the City Attorney's office said that since the roof repair for the east T-hangar is over$25,000,it would have to be considered a capital improvement and not just repair of storm damage. This would delay getting the roof fixed because the Commission would have to develop plans and specs and go through the public bidding process. This would take an additional six to eight weeks. There arc four hangars that are not usable because of the hole in the roof. O'Neil said there is a provision in the Iowa Code that allows for immediate repair if a certified engineer determines it would be detrimental to wait to have the building repaired. He hired an engineer to examine the structure and the engineer recommended the building be repaired as soon as possible. Bender made a motion for a resolution to hire Henningsen Construction to repair the hangar roof. Anderson seconded the motion and it passed 5—0. O'Neil will contact Henningsen tomorrow and have them order the material. It will be at least three to four weeks before the material is here. CHAIRPERSON'S REPORT: Horan went through a list of pending projects and updated the Commission on the progress of the projects. COMMISSION MEMBERS'REPORTS: Mascari gave the Commission information on a new precision landing system. He thinks it may be possible to install the system at Iowa City. He thought the system cost$650,000. O'Neil said he received additional information on the system. The system is FAA certified,but it is not on the list of projects fundable through the Airport Improvement Program. He said initial set-up is about$750,000. There is a possibility that the Airport could lease the unit. There may be companies that use the Airport that would contribute to a lease. O'Neil is waiting on additional information that will explain the lease options. This will be on an agenda in the near future. O'Neil and Mascari will try to get additional information. ADMINISTRATIVE REPORT: O'Neil said he ordered the trophies for the paper airplane contest. None of the Commissioners were going to be able to help. O'Neil will ask SERTOMA for help. There was a letter in the Commission packet concerning banner towing O'Neil reminded the Commission that,because of traffic congestion at home football games,their current policy prohibits towing banners from the Iowa City Airport. This is considered a commercial activity and the business owner would have to have an agreement with the Commission. O'Neil said there was a theft from ICFS. The locks have been changed and the number of keys to the building will be strictly limited lithe Commission members need to get into the Terminal Building for an emergency,they will need to get the key from the Manager's office. The cleaning company has changed their schedule,and will clean the building only when someone from ICFS is there. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for September 10, 1998,at 5:45 p.m. ADJOURNMENT: The meeting w s adjo ed at ::06 Ho and Horan,Chairperson