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HomeMy WebLinkAbout09-10-1998 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY SEPTEMBER 10,1998—5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Rick Mascari,Howard Horan,Mark Anderson,Tom Bender STAFF PRESENT: Dennis Mitchell,Ron O'Neil CALL TO ORDER: Chairperson Horan called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the August 12th, 1998,Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari made a motion to approve the bills. Bender seconded the motion and the bills were approved 4-0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Ex.Jones complained about the procedure the City was required to follow to repair the storm damage to the roof on the east T-hangar. He suggested just fixing the roof and worry about how to proceed later. PUBLIC HEARING—IOWA CITY FLYING SERVICE FRO HANGAR LEASE: Horan opened the hearing at 5:48 p.m. No comments were received. Horan closed the hearing at 5:49 p.m. ITEMS FOR DISCUSSION/ACTION: a. ACSG Project: Greg Bridger provided an update on the land acquisition and easement project. He said appraisals were completed on 23 of the parcels,with two remaining to be completed. Nine families have been relocated,with six more pending. The empty mobile homes will be auctioned off in the near future. Bridger said the FAA was giving Iowa City an additional $100,000 in discretionary funding,in addition to the$747,000 programmed for FY 98. He complemented O'Neil on the work he did to get the additional funding. Bridger said H.R. Green would need to revise their taking description for the parcel needed to relocate Dane Road. He said originally there was an interest by the City Planning Department to coordinate the location of the roadway projected for the South Central Comprehensive Plan with the Dane Road relocation. This would have involved purchasing more land for the Highway 1 intersection than was needed for the Airport project. The idea was that it would be more economical to purchase it now than when the Comprehensive Plan was implemented. Because there was no longer an interest by the Planning Department to integrate the two projects,a new taking definition will need to be given for just the Airport project. b. Fuel Site—H.R.Green Company: Carl Byers presented information on the cost of installing a new fuel site at the Airport. He compared costs for above and below ground systems. He explained the regulations as they pertained to above and below ground tanks,as well as the pros and cons of fiberglass versus steel tanks. There are different regulations for above ground tanks based on what type of fueling will be done from the tanks. The regulations for bulk fueling are not as stringent as those when you fuel directly into the vehicle that will use the fuel. Insurance for the underground tanks costs between$200-$500 per year for each tank Those costs will probably increase in the next year or two. A big variable in cost is dependent on the capacity per minute of the pumping system. The costs increase dramatically as the capacity is increased. The costs for above and below ground systems are about the same. Either system would cost about$330,000. This would be two 10,000-gallon tanks with all the pumps and piping systems. Byers recommended the above ground system. Horan suggested although the fuel system is one of the top priorities,he thought the Commission should set a goal of making a final decision on the fuel farm by March of 1999. O'Neil said the Commission should discuss this when they are discussing budget issues at the October meeting. There are several capital improvements that will need to be prioritized. c- Southwest FBO Hangar: The bids are due next Wednesday, September 16th. O'Neil said that if the initial interest is any indication,there should be at least four bids on the building. Iowa City Flying Service will be given the low bid and will have to make a verbal commitment to the Commission by the meeting at 5:30 p.m.on the 16th of September. The Commission will need a signed lease before the issue is taken to the Council on September 22nd. d. North Commercial Area: MMS is designing the infrastructure for the area. The completion date is January 1999. This will allow for a March/April bid,with work to begin in June or July and be completed next summer. O'Neil said he did not think the route through the School property would be affordable. He met with Brad Roarck from the school system, concerning moving the school's building. A building would have to be built before their storage building is moved. They do not want any down time. The Commission will be involved in the design stage. e. Iowa Jet Services: O'Neil said he provided copies of the information from the Minimum Standards requirements for the FBO application. The application is not complete because it does not provide all the information required. O'Neil said IJS said that their FBO application has been approved at the Cedar Rapids Airport and the C.R. Airport requires a five-year business plan. He will contact Cedar Rapids to see if the plan was submitted. Bender did not think it was necessary to require a business plan. Mascari said that as long as the hangar was built,the Airport's investment would be protected Mascari asked Mitchell if IJS's building would be tax exempt? Mitchell said it is not a Commission decision on whether the building would be tax exempt. He said the lease should reflect that any taxes would be paid by IJS. If IJS can find some way to avoid paying taxes,that would be their business. Mascari made a motion to set a public hearing on October 8th, 1998,for the FBO application for IJS and the land lease. Anderson seconded the motion and at roll call vote, it passed 4—0,with Foster being absent. There was discussion concerning the requirement in the Minimum Standards for including a five- year business plan in the FBO application. Anderson said he would review that requirement and suggest different language. There will be language in the standards that clarifies the difference between what is required for private investment and what is required for public investment. This will be on the agenda for the October meeting. z C Airport Terminal Building: The Council will tour the Terminal Building on September 15s'. O'Neil said funding for the project should be addressed as a capital improvement in the FY 00 budget. Anderson will be there to present the design concept information generated by HLM Design. O'Neil presented information on costs for hiring a fund-raiser for private donations to help renovate the Terminal. Bender said the Commission should ask the Council for funding a feasibility study to determine the possibility for private funding for part of the renovation of the Terminal building. Horan said the Airport capital projects need to be prioritized. ICFS must also commit to what projects they are willing to invest in to have the option to negotiate an additional time period on their lease. Horan suggested a subcommittee meet with ICFS to clarify what their contributions might be. CHAIRPERSON'S REPORT: Horan'said he thought everything he was going to discuss had already been covered. COMMISSION MEMBERS'REPORTS: Anderson asked about helicopter operations. Mascari said they are suppose to follow the same procedures as fixed wing aircraft. Anderson said the KCRG helicopter was not following safe operating procedures. He said he thought a letter should be written to KCRG complaining about the way their pilot flies. Mascari reported on the TLS approach system. O'Neil said he contacted the Wisconsin DOT and they were not impressed with the system. It has been about two years since the system was installed and it is still not operational. The cost has gone up from$400,000 to$750,000 in two years. Mascari will discuss this with the FAA at the Iowa Aviation Conference. Mascari said there have been two accidents near the Airport in the last month and he thought the Conunission should be involved. O'Neil said the Commission has no jurisdiction off the Airport. The Airport Aircraft Emergency Plan addresses on-airport and off airport incidents and accidents. O'Neil said the Sheriff's Department implemented the action plan. The emergency numbers listed in the plan were called and the property authorities notified. O'Neil said the Commissioners could offer to help in case of an incident,not as a Commission member,but as a private citizen with aviation knowledge. O'Neil said the duty of the Commission is to monitor and administer Airport policy. Mascari asked about repainting the markings on RW 17 and the taxiway. O'Neil said he got approval from the FAA to change the markings and is getting cost proposals from contractors. He would try to have it done in the next week. ADMINISTRATIVE REPORT: O'Neil said the State Aviation Conference is scheduled for September 23rd and September 24's. Mascari and Horan are going. Anderson and Mascari had expressed interest in staging an emergency drill to test the Airport Aircraft Emergency. O'Neil suggested this might be an opportune time to schedule a test. They said they would schedule something soon. O'Neil said there is a diagram in the packet showing how RW 17 will be remarked. 3 Of the 60+letters sent to tenants and users of the Airport to solicit comments and complaints about the Airport,only one was returned. That person commented that if the Terminal Building is renovated,he would like to see it restored to its original condition. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for October 8, 1998,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:45 p.m. 7/e7/„..t.9, Howard Horan,Chairperson k n iti;, ::,-