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HomeMy WebLinkAbout11-12-1998 Airport Commission Meeting Minutes 1 MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY NOVEMBER 12,1998—5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Pat Foster,Howard Horan,Mark Anderson,Tom Bender STAFF PRESENT: Dennis Mitchell,Ron O'Neil CALL TO ORDER: Chairperson Horan called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the October 8th, 1998, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Bender made a motion to approve the bills. Anderson seconded the motion and the bills were approved 4- 0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were discussed ITEMS FOR DISCUSSION/ACTION: a. ACSG Project: Greg Bridger said there is one tenant left. He will be out by the time of the auction the first week of December. A counter—offer has been received from the owner of the Airline Motel property. He said settlement on that property could come soon. Notices of the condemnation hearing for the Schellin property have been sent to the tenants and Bridger has received several phone calls from the tenants. Bridger passed out a revised schedule for the ACSG contract renewal. He said he anticipated operating a full time office until June or July. He would like to extend the contract until February 2000 because there will be details that will probably take a while to complete. Bridger also provided the Commission with a list of the parcels and the disposition of each one. O'Neil said the contract breaks down to two issues. One is the length of the extension and the other is the fee associated with that extension. He said he would recommend the Commission decide on the length of the extension and then authorize the chairperson and vice-chairperson to negotiate the fees based on the length of the extension. Foster said that if ACSG expects to be done by June,the Commission should give them until August to complete the project. Foster made a motion to have Horan and Mascari negotiate the lease with ACSG. Bender seconded the motion and it passed 4—0,with Mascari being absent. Mitchell recommended the lease be on the agenda for full Commission consideration at the next meeting. O'Neil recommended the Commission pass a resolution to have the chairperson and vice- chairperson approve any FAA grant offer for FY 99. He is working on a grant application to have on file in Kansas City. Anderson made a motion for a resolution to authorize the chairperson and vice-chairperson to accept a FAA grant offer for reimbursement for land purchased to implement the 1996 Airport Master Plan. Bender seconded the motion,and at roll call vote the motion passed 4—0,with Mascari being absent. b. Southwest FBO Hangar: O'Neil said the site work is being completed for the building. He said ICFS wants to make some changes to the interior of the building. O'Neil said he explained to ICFS and Wendler Engineering that any changes in excess of the original bid would have to be done at ICFS expense. The contractor and ICFS agreed to this arrangement. O'Neil said that he has a proposal from Van Winkle-Jacob for engineering inspection services during the construction on the building. VWJ did the site plan and the bidding documents. O'Neil said that his biggest concern was the part of the building below ground. Anderson made a motion to contract with Van Winkle-Jacob Engineering for construction inspection services in an amount not to exceed$8000.00. Bender seconded the motion and it was passed 4—0,with Mascari being absent. c. Airport Terminal Renovation: O'Neil reviewed the final drawings from the first phase of the project. He said that after the Commission has reviewed the concept drawings,he will put them on display at the Civic Center and another set will be in the Airport Terminal to receive comments. O'Neil is waiting for a budget proposal from HLM for the second phase of the project. When that is received,he will discuss funding for the construction design phase with the City Manager and the Finance Director. After the design phase is approved,the Commission will need to meet with the Council before the project is put out for bids. Bender commented that he would like to make the second floor handicapped accessible and make it a public or community room. d. Iowa Jet Services: This was deferred from a previous meeting. Mitchell said that in Cedar Rapids,IJS would operate under another company's Part 135 Certificate. Bob Staib,from IJS, said he would have a 135 Certificate by the time his building is completed in May of 1999. Mitchell said he would like to see the Commission have a hold harmless agreement with the company that is providing the Part 135 Certificate. Staib said he would provide whatever documentation the Commission needs to assure them they are in compliance with the FAA. Horan asked what would happen if IJS were no longer under the umbrella of Aviation Charter? Staib said they would have to stop operating until their own Part 135 Certificate was approved. Staib said IJS is approved as a full service FBO in Cedar Rapids. Mitchell asked how the issue of the fuel farm was resolved? Anderson said H.R. Green Company had conducted a fuel site feasibility study. It would cost about$330,000 for a fuel site. Staib said he expected to pay for the fuel site and tanks. The Commission will have to approve the plans and specifications for the fuel site. Horan said it would be his preference to have one location and have as many tanks as were needed at that site to accommodate ICFS and IJS. Staib said that would work if both FBOs were on the same side of the runways. Because he will be north of Runway 06/24,he will need his own fuel farm. Anderson said if the second site meets all the EPA standards and is no cost to the City,he was willing to allow two fuel sites. The liability would be IJS's liability. Staib said IJS would have three 10,000-gallon tanks. O'Neil said he has always thought there should only be one fuel site. This reduces the liability to the Airport and reduces maintenance costs. Staib said he would like to have some type of commitment from the Commission so he could order the building. He would like to get the groundwork done as soon as possible. The contractor from St.Paul will be using a tilt-up type of construction and could have the building up in a month from when the foundation work was completed. Bender said he would prefer one fuel site,but if there are adequate protections,he thinks the Commission should move forward with the project. There may be the possibility of piping the fuel from a single fuel farm. Bender made a motion for a resolution to accept the FBO application from IJS. Anderson seconded the motion and at roll call vote,the motion passed 4—0,with Mascari being absent. Mitchell will revise the land lease and FBO agreement and have that ready by the next meeting. Staib will talk to his contractor to see when he would be ready to start construction. Unless the agreements need to be signed before the next Commission meeting,the agreements will be on the agenda for December 10w. Anderson said he is still concerned about two FBOs on the field. He hopes that it will increase business and not divide the amount of business that is already there. Staib said he has no intention of taking business from ICFS. He thinks the majority of his business will be new to the Airport and the Airport and City will benefit from his new business. Staib said he has been contacted by the Science Center. They are interested in the United hangar. O'Neil said that from a practical standpoint,the United hangar would probably be at it's current location for three to four years. If the opportunity came along to move the building,the Commission could elect to act sooner. Staib said he had talked to Governor Branstad about moving the building and renovating it. He said Branstad verbally committed to funding to move the building. The Commission encouraged Staib to get a firm commitment to move the hangar while Branstad is still in office. O'Neil said he told Jim Larew to make a proposal to the Commission to locate in the North Commercial area. If the Science Center is willing to pay fair market rent,the Commission will reserve an area for them. e. Iowa City Flying Service lease: The ICFS lease needs to be amended to show that the United hangar and maintenance shop will be leased on a month to month basis after the SW FBO hangar is completed. The Commission will not be required to spend additional money on the maintenance building. This will be deferred to the December meeting. c. SEATS lease: SEATS is interested in exercising the three-year option in their lease. The only major change is in the amount of the rent. The rent will be increased to reflect a 3%change per year. This will mean a change from$945 per month to$ 1030 per month. Bender moved for a resolution to approve the three-year lease with SEATS. Anderson seconded the motion and at roll call vote,the motion passed 3—0,with Foster and Mascari being absent. CHAIRPERSON'S REPORT: Horan said he has been at the Airport several times over the last month and has observed the many projects that are going on. COMMISSION MEMBERS'REPORTS: Bender said it is time to develop a marketing plan for the North Commercial area. He said there might be interest and an opportunity to attract developers now. O'Neil said he would invite someone from MMS to present information to the Commission to show what stage the infrastructure development is at. The Commission may want to decide what they want to name the road. O'Neil said he thought it would be called Ruppert Road because that is the road that will be connected to on the west end. Anderson asked about the entrance sign. O'Neil said the base for the sign is done and the letters are ordered. He was hoping the letters would be installed in December. ADMINISTRATIVE REPORT: Mitchell said there is interest in selling some of the property purchased as part of the land acquisition project. This is property not required for the RPZ. This would include part of the Hagen parcel and part of the Kennedy parcel. Horan said he thought the legal descriptions should be done so the property can be resold when the Commission is ready. The money would be used to reimburse the land acquisition program. O'Neil said Horan would be one of the panelists at a Transportation Forum sponsored by the Chamber of Commerce on November 18, 1998 at 7:00 a.m. The road design for the North Commercial area should be drafted and ready for review by the Commission subcommittee. O'Neil will schedule a meeting with MMS before the next Commission meeting. Because of the new Public Works site,the ASOS equipment will need to be moved. O'Neil is working with the National Weather Service and the FAA to select a new equipment site. A copy of the City's Capital Improvement Projects memo was included in the Commission's info packet. O'Neil is working with the ICFD to get ARFF training for some of the firefighters. O'Neil said he would also work with IPAA to support legislation to get ARFF training for fire departments throughout the State. Iowa City will participate in a training drill at the Cedar Rapids Airport next May. O'Neil said most of the fence removed for the SW FBO hangar is not worth keeping. Anderson said to dispose of the fence. A newsletter from the Des Moines Airport was included in the info packet. The Science Center is still interested in locating at the Airport. O'Neil suggested to Jim Larew that he make a formal proposal to the Commission. O'Neil said he could no longer get nicad batteries for the hand-held aviation radios. The manufacturer is out of business. New radios are about$350 to$375 each. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for December 10, 1998,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:45 p.m. Howard Horan,Chairperson