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HomeMy WebLinkAbout11-11-1999 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY NOVEMBER 11, 1999—5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Pat Foster,Rick Mascari,Howard Horan, Mark Anderson STAFF PRESENT: Dennis Mitchell,Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the October 14, 1999, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Anderson made a motion to approve the bills. Foster seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented ITEMS FOR DISCUSSION/ACTION: a. ACSG project: O'Neil circulated a summary Greg Bridger had sent to him. The offer has been made on the Dane parcel. The appraisal is being updated on the Ruppert parcel. There is an offer made for an easement for the railroad in the RW 12 RPZ and an offer has been made on the Gringer property. Mary Hitchcock, representing the Ruppert family, said the appraiser had contacted her. b. Airport Master Plan update: O'Neil said he met with Dennis Mitchell, MMS Consultants, Melody Rockwell,Tom Bender and Jerry Searle on November 5, 1999,to discuss how the North Commercial area could be designed to maximize income and meet all the requirements of the updated Master Plan. He said Searle presented information to MMS,which should allow them to finalize a plat for Planning&Zoning. O'Neil said the Commission needed to act on the contract with Snyder&Associates. Mitchell has been working on the contract and has completed a final contract agreeable to Snyder. Anderson made a motion for a resolution to accept the contract with Snyder and Associates. Foster seconded the motion and at roll call vote,the motion passed 4—0, with Bender being absent. O'Neil said Clapsaddle-Garber Associates, Snyder's subcontractor,is working on the updated ALP. c. North Commercial area: O'Neil presented the Commission with two possible routes for the road through the NCA. After discussing the alternatives,the Commission selected the route that went further to the south. O'Neil said he would contact MMS and let them know which route the Commission preferred. O'Neil said it would be more economical to mitigate the wetlands somewhere else on Airport property rather than use up development property for wetland mitigation. Searle will work with MMS to determine how much wetlands needs to be created and where. Jim Larew, representing the Science Center, said he met with Jerry Searle and explained what the Science Center has planned for the area in the NCA. He said everything the Science Center has planned would be compatible with what the Commission has envisioned for the NCA. d. Airport Terminal Building project: Maury Cohen,from HLM,gave a general update of the project. Cohen distributed drawings of the layout for the walkway/deck for the south end of the building. He said the emergency exit stairs for the second floor had to be redesigned. The drawings are completed but he did not have updated prices. He would provide those costs to O'Neil as soon as they are available. He brought examples of furniture for the Commission to decide what types and colors of furniture they wanted for the second floor conference room and the first floor lobby. The Commission selected the styles and design of furniture they wanted. Cohen will put together a list of the furniture and get bids. O'Neil reminded Cohen that the furniture would have to be within budget because the contingency part of the budget was almost used up and it was important that the project be completed at or under budget. Cohen said he thought most of the issues from the renovation have been resolved. There will be some additional expense with the elevator. O'Neil said the elevator doors would be here December 10th. It will take two weeks to install the elevator. This should not delay anything else in the project. e. Fuel tank site: O'Neil said he,Foster and Bender met with representatives from PS Air and Iowa City Flying Service to discuss a new fuel tank site. He said that the Commission has indicated that the sixty plus year-old fuel farm will have to be removed at the end of the ICFS lease in December of 2001. It currently meets the standards for clean-up insurance and the tanks, as required by law, are insured. Foster said it was not discussed who would remove the old fuel farm. That issue needs to be resolved before the end of ICFS's lease. ICFS said they would be interested in participating in the project as long as the fuel tanks were above ground tanks. They would not be interested in any participation if the fuel farm was underground. ICFS would like to discuss a new lease, starting in 2002. They said they would need time to recover their investment. ICFS has asked the Commission for a proposal for participating in the new fuel tank system. The Commission will put together a proposal and this will be an agenda item at the December Commission meeting. O'Neil said partial funding for a new fuel site may be possible from the IDOT through the Vertical Infrastructure Fund. This is a fund that issues grants on a 70/30 split,with the State paying 70%,with a maximum of$ 50,000 per airport. Mascari suggested ICFS contribute to the site preparation, as well as provide the tanks. O'Neil said all these issues are important and should be addressed in the proposal to ICFS. Anderson said he supports installing a new fuel farm but would like to go on record as being against above ground tanks. f. Fly Iowa 2001: Anderson circulated a copy of the application he prepared on behalf of the Airport Commission. The Commission has been selected as one of three finalists to make a presentation to the Aviation Promotion Committee. The presentation is scheduled for December 10, 1999, at 10:15 a.m. in Ankeny. There was discussion on what type of presentation to make,who should make it, and who should participate. O'Neil said he was on the Aviation Promotion Committee for several years and he said it is important to show community involvement. It could be combined with other community events. Anderson said he discussed the event with the EAA and they suggested having a Young Eagles event. Anderson suggested a meeting next week to plan the presentation. A meeting is scheduled for November 15 at 6:00 p.m. CHAIRPERSON'S REPORT: Mascari noted the new control access gate is being installed. This will keep unauthorized vehicles from driving out on the airside of the Airport. Mascari said he was contacted by SERTOMA and they wanted to know if they could temporarily use some storage space in the United hangar. They wanted to build an 8' by 20' room to store some of their materials they use for their annual breakfast. The consensus of the Commission was that it would not be a problem if the Airport Manager did not have a problem with it. Access would be limited to two or three times a year. Horan said now might be the time to set a policy on letting non-aviation groups use Airport property. O'Neil said that although ICFS is no longer leasing the hangar,he had been contacted by a couple of people that are looking for aircraft storage space. This would be the number one priority. O'Neil reminded the Commission that they had discussed setting a date to have the United hangar removed. This will be discussed at a future Commission meeting. Mascari said that the Council discussed Runway 17/35 at their work session on November 8th. The final outcome was that the Council would not expect the Commission to make a decision on closing the runway until the improvements for Runway 06/24,as listed in the Master Plan,were completed. This would be several years in the future. O'Neil said the Mayor had suggested a Letter of Understanding to clarify the Council discussion. O'Neil suggested that the language be incorporated in the Master Plan update. Both the Council and the Commission would know exactly where the information was. COMMISSION MEMBERS' REPORTS: Anderson distributed a drawing of paint scheme for the rotating beacon tower. It is the same as the FAA Advisory Circular except for the railing around the top. O'Neil will send a copy to the IDOT to see if it is acceptable. Anderson is working on the specifications. When they are completed,the project can go out for bid. ADMINISTRATIVE REPORT: O'Neil said a meeting is scheduled for November 16, 1999,at 12:00 p.m.to review the bids for the SW T-hangar building. The bids are due at 2:30 p.m. on November 15, 1999. The Commission had discussed developing the two commercial lots bordering on Riverside Drive, south of the entrance drive. The Commission directed O'Neil to put this project on an agenda in the future. O'Neil collected the information he had sent to the Commission concerning a five-year plan. He said it would be beneficial to have a five-year plan,especially as it relates to grant applications and other capital improvements. Lisa Dewey,manager for SEATS,would like to know if the Commission would be interested in extending the lease for the United office space. The Commission told O'Neil to discuss with SEATS what type of extension they were interested in. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for December 9, 1999,at 5:45 p.m. ADJOURNMENT: Themeetingwas adjourned at 8:04 p.m. /la...S� Rick Mascari,Chairperson