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HomeMy WebLinkAbout01-13-2000 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY JANUARY 13,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Pat Foster,Rick Mascari,Howard Horan, Mark Anderson STAFF PRESENT: Andy Matthews, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:50 p.m. APPROVAL OF MINUTES: The minutes of the December 9, 1999, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Anderson made a motion to approve the bills. Horan seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. ACSG project- Greg Bridger and Dave Kisser presented information. Bridger explained that the acquisition portion of the project was almost completed. The easement for the railroad in the RW 30 RPZ was still being negotiated and the Ruppert parcel appraisal had been updated. The Ruppert parcel offer would be ready within the next 10 days. O'Neil asked when Bridger thought the project could be completed? Bridger said he intended on having all the acquisition work completed by March. There will still be some work remaining to completely close all the property files. b. Master Plan update- Jerry Searle,from Snyder&Associates, said the update was on, or maybe a little ahead of schedule. CGA was completing the ALP and Searle said the information could be sent to the FAA for review yet in January. He said the major changes to the ALP were to show the relocation of Runway 17 and to include the 1000'primary surface for Runway 06/24. c. North Commercial area- Mascari said the holdup on this project was with the wetland mitigation. He said that the FAA would not allow mitigation on Airport property. As a matter of fact,they did not want wetland mitigation within 2 miles of the Airport. Searle said that he had discussed the wetlands issue with Mark Schenkelberg,the environmental planner for the FAA. Searle said that the information that Schenkelberg got from MMS or the City planner was not complete and when he explained the issue in more detail, Schenkelberg said he thought there would be a way to mitigate the small amount of wetland that needed to be mitigated and the project could move forward. The Commission asked Searle to continue to work with the FAA, MMS, and the City Planning Department to resolve the remaining issues so the project could proceed. d. Fuel tank site proposal- O'Neil said this was one of the major capital improvement projects in the FY 2001 budget. He reminded the Commission that their opportunity to remove the tanks would be at the end of the current Iowa City Flying Service lease. Although there was no sign of any leaking, O'Neil said the Commission should be concerned and should monitor the old fuel site carefully. Dick Blum, from Howard R. Green Company, said he was working on an update on the cost of a new fuel farm. The Conunission had given him direction on providing costs for an aboveground system. Anderson was the only Commission member that said he would still want the tanks to be underground. There was discussion on how the system would be paid for. In the past,it was discussed that Iowa City Flying Service may participate in installing the new fuel farm. It was suggested that the Commission would prepare the site and ICFS would provide their own tanks. Mascari said he thought ICFS should have some investment in the site. He said if part of the lease negotiations depended on an investment in the Airport,the investment should be in the site and not in the tanks. He said the aboveground tanks could be removed at anytime and ICFS would not have made any investment in the Airport. The Commission subcommittee assigned to the project will discuss this issue further. There was also discussion on where the fuel farm would be located. The 1996 Master Plan called for the site to be directly north of the current site. Blum suggested the Commission look at an area directly west of Building F. Access to the area for loading and unloading would be better than the north site and it would leave the north site for additional t-hangars. When a decision is made, Searle will be notified so the fuel site can be included in the Master Plan update. e. Southwest T-hangar building-O'Neil said most of the foundation work was completed. He thought Selzer Werderitsch Associates would complete the foundation work next week and be ready to erect the building when it is delivered in February or March. Some of the outside paving has been completed. The subcontractor did not put the required reinforcement wire in some of the concrete. O'Neil said he has discussed this with SWA and the subcontractor will have to replace the concrete or negotiate an extended warranty. f. Airport Terminal Building renovation- O'Neil said the project is substantially completed. The contractor is working on a punch list to correct the remaining deficiencies. The second floor emergency exit walkway is scheduled to be installed January 24th. The elevator is to be inspected sometime in the week of January 24th. The furniture should start arriving by February O'Neil said the budget was extremely close on the project. There was discussion on some items that were missed by the architect and who should be responsible for the additional costs. Anderson assembled a spreadsheet showing the additional project costs. O'Neil and Anderson will meet with HLM to discuss this issue. g. Jirsa contract- O'Neil said that this was a contract to lease some Airport property just outside the RPZ for Runway 06. The property was purchased by the Commission to relocate Dane Road when RW 06 is extended. The lease is for three years, but the Commission can terminate the lease sooner if they receive a grant to relocate Dane Road. Foster made a motion for a resolution to sign a lease with Mitchell-Jirsa,Inc. Anderson seconded the motion and at roll call vote,the motion passed 4—0,with Bender being absent. h. Controlled access gate project- O'Neil said that to receive grant funding for this project, the Commission must officially accept the project. O'Neil said the project is complete and the contractor,D&N Fence, did a very good job. Horan made a motion for a resolution to accept project No. AIP-IOW(23)—9I-52,a controlled access gate and fencing. Foster seconded the motion and at roll call vote, it passed 4—0,with Bender being absent. CHAIRPERSON'S REPORT: Mascari said that he thought the contractor did a very nice job on the Terminal renovation. He has the other wooden phone booth for sale and will report back to the Commission when it is sold. O'Neil said the income from the phone booth would be welcome because the budget for the project is extremely close. COMMISSION MEMBERS' REPORTS: Anderson commented that several plans were underway for Fly Iowa 2001. He will be scheduling a meeting of the FI 2001 committee in the near future. ADMINISTRATIVE REPORT: O'Neil said that at the request of the Commission,he had drafted a new FBO lease and included it in their information packet. A review by the IDOT of Anderson's specifications for repainting the rotating beacon tower was included in the Commission's information. The regulations for applying for funding through the IDOT's Vertical Infrastructure Fund will be mailed soon and this will be an agenda item at the February meeting. An application has been made to open a restaurant and bar in the building south of the Hills Bank on South Gilbert Street. Part of the building is in the RPZ for RW 24 and this use is not allowed by Airport Zoning in the RPZ. The Council will discuss commissions' budgets at their meeting on January 25,2000. Mascari said he would be at the meeting to represent the Commission. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for February 10,2000,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:25 p.m. Rick Mascari,Chairperson