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HomeMy WebLinkAbout04-20-2000 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY APRIL 20,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Tom Bender, Rick Mascari, Howard Horan, Mark Anderson, Allen Ellis STAFF PRESENT: Dennis Mitchell, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:47 p.m. APPROVAL OF MINUTES: The minutes ofthe March 9,2000, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari asked about the bill from Gerard Electric. O'Neil said it was part of a grant project to refurbish the wind tee and windsock. The IDOT will reimburse the Commission for 70 %of the costs. Ellis made a motion to approve the bills. Horan seconded the motion and the bills were approved 5—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Southwest T-hangar building- O'Neil said there was a proposal from Ahrens Concrete concerning the error they made in not reinforcing some of the concrete for the building. The proposal would reimburse the Commission for the reinforcing wire that was left out of the concrete and would give a five-year warranty on the concrete. Dan Ahrens presented information to the Commission. He said it was his opinion that the reinforcing wire was not needed. He said he would be willing to guarantee that the concrete would not shift horizontally more than ''A of an inch. Ellis said that his concern wasn't totally whether the concrete would move or not. The specifications called for reinforcing and the subcontractor failed to provide the product as stated in the plans and specifications. He said it appears as though someone has made a mistake and is trying to get out of not paying for it. Ahrens said the blueprints did not require wire and the engineer added it at a later date. O'Neil said the requirement was always in the bid package and was specifically discussed at the pre-bid meeting. Anderson said that a bid package includes blueprints and written specifications and all are to be considered when bidding a project. O'Neil said he asked Rick Fosse,the City Engineer, for his opinion. Fosse said,that properly installed,the reinforcement wire does prevent panel separation. He said there is a diminished value to the product if the wire was called for and was not installed. He said the Commission should determine what percent of diminished value they have and require the contractor to deduct that dollar amount from the contract. Anderson said he talked to one of the engineers he works with and he confirmed there was some diminished value and there should be a minimum of a five-year warrantee. Ahrens said he didn't agree with the City Engineer's opinion and that there was no damage done by not putting the wire in the concrete. After additional discussion,Horan made a motion to accept the concrete as is,with a five- year warrantee. Selzer Werderitsch would credit the Conunission the cost of the wire. Bender seconded the motion and it passed 4— 1,with Ellis voting no. Mascari said he looked at the chart included in their packet that discussed the rates for the new hangar. These are the rates discussed by the Commission last fall. O'Neil said it would be helpful to him if the Commission would set the rates so he could get the leases signed. Bender made a motion to accept the hangar rates as discussed last fall. Horan seconded the motion and it passed 5 —0. O'Neil said the insurance companies are still negotiating on who will pay for the building. Tom Werderitsch will not order a replacement building until he knows whose insurance company will pay for the building. b. Sertoma application-Fly In Breakfast,August 20,2000- O'Neil said the application is similar to last year's event. Anderson made a motion to approve Sertoma's application to use Airport property. Bender seconded the motion and it passed 5 —0. c. Fuel tank site proposal-Dick Blum and Carl Byers presented information on the concept for the new fuel tanks. The two aboveground 12,000-gallon tanks would be located directly west of Building F. The tanks would be installed parallel to the building. Blum distributed copies of the design and Byers explained the budget for the project. Lighting,access,and the spill containment basin were discussed. Blum presented a second option. It would place the tanks in an east/west orientation. This would require less pavement and would probably cost less. Access for fuel trucks and spill containment were discussed. Anderson said he would be interested in seeing what the cost would be for the east/west scenario. Mascari said that instead of installing two tanks,the Commission could consider installing an aviation fuel tank and using the tank by Building H as the jet fuel tank. Horan said he thought the value of Building H was that it has a stand-alone fuel tank for the people that lease the building. Mascari said he would like to see the Commission control all of the fuel delivered to the Airport. The Commission directed H. R.Green to provide cost estimates of installing the tanks in the east/west location and breaking out the costs of the non-required parts of the project. d. EAA—United hangar lease- The subcommittee will meet with members of the EAA chapter to determine how much space they anticipate they would need and at what rate they would pay for the space. The preliminary discussion talked about trading man-hours for space in the hangar. This will be on the agenda for the May meeting. e. IILM lease-Gordon lease- O'Neil said Dennis Gordon subleases Building H from HIM. The original lease ends in December of 2000. HLM has said they would prefer to have the Commission lease directly to Gordon. The Commission directed O'Neil to contact HLM to see if they want to renew their lease or if they would still prefer to have the Commission lease directly to Gordon. Horan and O'Neil will draft a lease for the hangar. f. Terminal Building—renovation project-Maury Cohen, from HLM Design,explained some alternatives for meeting the building code for the handrails on the secondary egress for the second floor. Cohen said that because the cables used in the design have some flexibility, it is difficult to meet the code for spacing between cables. He said cables were used in the original design to save the Commission some money. Cohen presented three options. The options ranged in cost from about$4500 to$5500. Mascari said the problem is that the Commission is out of money for the project. Horan said he thought this was a design problem and that the Commission should not have to pay additional costs. Mascari said he would like to take the issue to the Board of Appeals. Mitchell said he thought there is a charge to go to the Board. Cohen said there would be additional costs involved in preparing for the Board of Appeals. He would prepare an estimate for the cost of going to the Board of Appeals. ICFS lease amendment—O'Neil said there is an amendment to Iowa City Flying Service's lease. It removes rental of the second floor from their lease. This was in exchange for terminating the ICFS lease for hangar#32. Anderson made a motion for a resolution to amend the lease with Iowa City Flying Service. Ellis seconded the motion and at roll call vote,the motion passed 5—0. O'Neil said the Commission would need to set rules for the use of the second floor. O'Neil said that there is an access problem because the building is not open 24 hours a day. He provided a list of rules for using the room. The Commission said they would adopt the rules that O'Neil provided and if they need to amend them later,they will. It will be on the agenda for the May meeting. g. Beacon tower painting project- O'Neil said that Anderson had developed a set of specifications for the tower painting project. O'Neil said the Commission should set a public hearing for the plans and specifications. Horan made a motion to set a public hearing for May 11,2000 at 5:45 p.m. Bender seconded the motion and it passed 5—0. h. ACSG project- O'Neil said the offer for the Ruppert property will be made in the near future. This will be the last parcel for ACSG to purchase. Final outlay reports for the first three land grants have been sent to the FAA. There is one grant pending and there will be two more applications filed for the remaining properties. The Dane property and the Ruppert property will be the last two properties. O'Neil said the Commission would need to act on Amendment# 10 to ACSG's contract. He said this deals with expert witness fees in preparation for the Schellin case. Anderson made a motion for a resolution to amend the contract with ACSG. Bender seconded the motion and at roll call vote, it passed 5 —0. i. Master Plan update-categorical exclusion checklist-O'Neil said this is a checklist that needs to be completed before any major airside construction projects are started. He said the FAA suggested it would be easier to have a consultant familiar with this checklist assist in filing it. O'Neil said he could contact the two firms that are currently working on projects for the Airport and have them provide a cost proposal for the project. O'Neil suggested inviting someone from Snyder&Associates to the next meeting to give the Commission an update on the Master Plan. O'Neil said one of the items in the Scope of Services was to review what type of critical aircraft the Iowa City Airport would want to service. Menards wants to add on to their building in Iowa City. Because the building restriction line and the primary surface line have changed since their original building was built,they are fairly restricted in what they can do as far as alterations to the building. j. FBO lease- Mescal' said he and Horan met with ICFS a couple of weeks ago. ICFS was asking for concessions on the rents for the Terminal Building and Building F. Horan said he does not see any way the rent could be changed on Building F. The rent was set on the amount of money it would take to repay the building,including interest. A lease was signed with ICFS to pay for the building over the life of the lease. The Commission was in agreement that they did not have any flexibility to reduce the rent. k. North Commercial area- Mitchell reported that the Planning&Zoning Commission had voted unanimously to support the NCA and send it to the City Council. This will be on the Council agenda for their May 2 meeting. O'Neil said he can attend the informal meeting on May 1,but would be out of town on May 2. Mitchell said he would be at the meeting on May 2. O'Neil said that because of some changes in the costs associated with the storm water drainage system,there may not be enough money budgeted to complete the entire NCA road. All of the sewer,water,and drainage areas will be completed and as much of the road as possible. Bender said this will give the Commission enough of the infrastructure to begin marketing the property. Mascari said they should move forward as quickly as possible. CHAIRPERSON'S REPORT: Mascari said he went to Fun& Sun in Florida and saw a night air show. He said it was very impressive. He said he would like to see something done like that at Fly Iowa 2001. Mascari said he received a copy of an airmail plane schedule from 1937. He would send a letter of thanks to the person that provided the schedule. COMMISSION MEMBERS' REPORTS: Anderson said he would like to do some scenario planning. Mitchell said that should have been discussed during the time on the agenda when the FBO lease was being discussed. Mitchell suggested having a subcommittee work on the plan first. He said this should be an agenda item if the Commission wants to spend a significant time discussing it at a public meeting. A meeting was scheduled for April 24,2000,at 5:45 p.m. for a contingency planning session. .y, Anderson gave a review of the Fly Iowa 2001 committee. The next meeting is scheduled for April 29,2000. The committee will have a booth at Fly Iowa 2000 in Waterloo in June. Anderson asked for volunteers to man the booth. Several Commission members volunteered. Horan said he had inspected the hangar that collapsed. Ellis wanted to know how Commission members were notified when a major event happens at the Airport. He was referring to the hangar filling down. O'Neil said that when something happens, such as the hangar collapsing,he is usually fairly busy and does not always have time to contact all the Commission members. After some discussion, it was decided that the manager will call the Commission chairperson and the chairperson will call the rest of the Commission. O'Neil said that the Commission should designate one person to answer press questions. That could be the manager or the chairperson. The Commission agreed that the manager should be the spokesperson for the news events. ADMINISTRATIVE REPORT: Mitchell said his last day with the City is May 6. He is going into private practice. Andy Matthews will cover the Commission until the City Attorney makes a permanent appointment. O'Neil said the Terminal Building open house is scheduled for May 11 at 4:00 p.m. Horan has been working on the logistics. Southgate Development is interested in purchasing some Airport property not currently being used for aviation uses. O'Neil will have more details at a future meeting. There was a memo from the Planning Department in the Commission packet concerning communication towers. O'Neil sent a reply. There is a new State Office of Aviation. There is also information about the latest FAA AIP funding in the Commission packet. O'Neil said he has a copy of the latest Iowa in Motion Aviation System Plan if anyone was interested in reading it. O'Neil said he was told that the pay phone in the old phone booth in the Terminal would have to meet ADA standards if it was to be a functional telephone. The preliminary information from the IDOT indicates that Iowa City will get a$50,000 grant through the Vertical Infrastructure Fund. The State will participate in a grant to rehab Building D. The total project would be$71,430,with the grant paying 70%of the cost. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for May 11, 2000,at 5:45 p.m. ADJOURNMENT: The meetin was adjourned at 9:07 p.m. Rick Mascari,Chairperson