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HomeMy WebLinkAbout05-11-2000 Airport Commission Meeting Minutes t MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY MAY 11,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Allen Ellis, Rick Mascari,Howard Horan, Mark Anderson,Tom Bender STAFF PRESENT: Eleanor Dilkes, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:56 p.m. APPROVAL OF MINUTES: The minutes of the April 20,2000, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Bender made a motion to approve the bills. Horan seconded the motion and the bills were approved 5—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Tom Werderitsch said he would like to have his fmal payment for the Terminal Building renovation. He said he knows the City Building Department has not approved the secondary egress walkway but he said it was built to HLM's specifications. He does not think the final check should be withheld if it is a design issue. The Commission agreed that it was a design problem and Werderitsch should be paid. O'Neil said the railing problem is still not resolved. He said there have been solutions proposed, ranging in price from$1900 to$5400. Bender said it is a design problem and the responsibility of FILM to fix it. Anderson said he thought that it was a strict interpretation of the building code and should be taken to the Board of Appeals for a variance. Dilkes said you would not get a variance from the Board of Appeals. Mascari wanted to know if there was someone who could overrule the Building Department. Dilkes said that would be the Board of Appeals and they are going to give their interpretation of the Code,not a variance. The Commission subcommittee will meet with HLM to discuss who is to pay to have the project meet the Code. O'Neil will try to get the problem solved by having chain link fence installed. This will be an agenda item at the next meeting. HLM will be invited to the meeting. There was a discussion on promotion of the Airport. Four people, including Mascari and Ellis, volunteered to act as a committee to promote the Airport. A report will be given at a future Commission meeting. ITEMS FOR DISCUSSION/ACTION: a. Beacon tower painting project- Plans and specifications have been developed for the project. O'Neil said Anderson had put a lot of time into developing the specifications. O'Neil will work with the Purchasing Department to develop a bid package and proceed with the project. Horan made a motion for a resolution to approve the plans and specifications as presented. Anderson seconded the motion and at roll call vote, it was approved 5—0. b. Fuel site-H.R.Green Company- Mascari said he saw a City project on South Gilbert Street that included fuel tanks. He said he didn't see any containment area or any other safety features the Commission is considering for their fuel tanks. Blum, from H.R. Green, said he would see who installed the tanks. Blum presented information for the layout of the fuel farm. He said he met with the Fire Marshall and discussed the project. He said the Fire Marshall had no major comments about the project and was receptive to the location and layout of the proposed system Two options were presented for the traffic pattern of delivery vehicles. A revised budget was also given to the Commission. The new tank location reduced the overall estimate of the project. Several items were discussed that could be bid as alternatives for the system. Included in these were the possibility of having self-fueling. O'Neil said that if the Commission was satisfied with the conceptual design,they should direct Green to proceed with the plans and specifications for the bid proposals. Anderson made a motion to direct H.R. Green to develop plans and specifications for the new fuel site and tanks. He said he would like to have the containment area and self-fueling option be listed as alternates in the bid. Bender seconded the motion and it was passed, 5 —0. Blum will develop a schedule for bidding and construction. The Commission will hold the public hearing on plans and specifications at the July Commission meeting. c. HLM lease—Gordon—O'Neil said he has drafted a lease for Dennis Gordon to lease Building H. Gordon is now subleasing from HLM and the original lease ends December 2000. There are three five-year options on the lease. O'Neil will work with Gordon and the Commission subcommittee and have something ready to discuss at the next Commission meeting. d. ACSG project- An offer has been made on the final parcel. The sellers have some questions about the appraisals and those are being addressed at this time. e. Master Plan update- Comments were received from the FAA on the preliminary draft of the ALP. Mascari said he discussed the ALP and the possibility of a precision approach with Jim Finley when he was in Kansas City earlier in the month. A meeting will be scheduled before the next Commission meeting with representatives of the FAA and Wilcox Corporation to see if it would be possible to site an ILS on Runway 24. O'Neil asked what critical aircraft was the ALP being developed on? The primary runway will be designed with C-2 standards. Mascari said that when he was in Kansas City for the FAA meeting,he discussed installation of an ILS with several FAA officials. He said he is looking forward to working with Chuck Hawkins and Jim Finley to see if an ILS approach is possible for Runway 24. Mascari also said he would like to recognize and thank Dick Blum for bringing up the issue of reserving a 1000' primary surface to allow for a precision approach. O'Neil said he has asked Snyder&Associates to look at the design of Willow Creek in the ROFA of Runway 6 and design a better option to relocate the creek. He said he knows it was reviewed during the original Master Plan design but he would like the design reviewed again. O'Neil said he would try to get a representative from Wilcox Corporation to come to the next Commission meeting. Wilcox agreed to do a free preliminary survey of the Airport to see if they can install an ILS. Blum said there might be a difficult time getting the clearance needed for a 50:1 approach slope. O'Neil said that there is still the problem of paying for the ILS system. A fully sited ILS could cost up to$ 1,000,000. If approved by the FAA,the system could be paid for 100%by the FAA's F &E fund. If not,the Commission would have to apply for a grant to fund the project. f. North Commercial area- Mascari said he and Bender have been working on this project and they hope to be meeting with the Council subcommittee soon. O'Neil said the plat for the NCA would be discussed at the City Council meetings next Monday and Tuesday. Mascari and Bender said they would be there. Karin Franklin will present the information to the Council. g. Southwest T-hangar project— O'Neil said the contractor's and City's insurance companies are negotiating on who will pay the deductible. Until that is decided,the contractor is reluctant to reorder the building. Some anchor bolts will also need to be replaced. h. Iowa Department of Transportation Infrastructure grant- O'Neil said that he knows Iowa City will be receiving a $ 50,000 grant but he has not received the grant offer yet. This will be on the agenda at the next meeting. The grant will be used to rehabilitate Building D. O'Neil said the Commission would need to select an engineering firm to develop plans and specifications for the project. O'Neil will provide the Commission with a list of firms that will be able to provide the services needed for the project. Anderson and O'Neil will inspect the building and develop a scope of services. i. FAA AIP Grant#3-19-0047-08—O'Neil said he put this on the agenda,hoping he would have received the grant before the meeting. He had not received the paperwork from the FAA. This will be on the agenda for the next Commission meeting. j. Airport Terminal Conference Room—use rules— O'Neil said that the Commission discussed rules for use of the second floor conference room in the Terminal Building. Because it was not specifically an agenda item on the last agenda,the Commission could not act on the policy. Bender made a motion to accept the rules as drafted by O'Neil. Horan seconded the motion and it passed 5 —0. k. EAA lease— No lease has been developed at this time. This will be on the agenda at a future meeting. Mascari and Bender are the Commission subcommittee members working on the project. Anderson said EAA is trying to incorporate as a tax exempt,non-profit organization. When this is finalized, a lease will be developed for use of space in the United Hangar. O'Neil will contact the FAA to see if there are any fair market value issues involved with trading labor for rent. 1. Work session—contingency planning- Mascari rescheduled this for May 25,2000,at 5:45 p.m. • CHAIRPERSON'S REPORT: Mascari wanted to know what was happening with the foundation that was left when the Dyer triplex was moved. O'Neil said he had put barricade tape around the foundation and asked Public Works to fill it with dirt when they had extra fill from City projects. This area will be cleaned up and landscaped when the NCA road is constructed. Mascari asked O'Neil to get a price on having the foundation filled in now. Mascari said he, Bender, Ellis, and Anderson went to the FAA conference in Kansas City and met with several officials that deal with the Iowa City Airport. He said he thought the meeting was helpful. Mascari said he borrowed some old Airport pictures from Dennis Gordon. He said he was going to enlarge some of the pictures. Mascari said the Airport replaced the van. He said he knows O'Neil put the vehicle replacement schedule in their information packet a year ago, but he doesn't like the equipment replacement system and would recommend getting out of the system. Ellis suggested that instead of owning and maintaining some of the equipment, such as the snowplow truck,the Commission could contract out some of the services. O'Neil said he would have no objections at all to contracting out snow plowing instead of having to come in at 3:00 a.m.to plow snow. He didn't think there were any contractors who had the equipment to provide the service the Commission expected. There are also the questions of liability and cost. O'Neil said he once got a proposal for mowing. It was about three times more than it cost to do the mowing with Airport employees and Airport equipment. O'Neil said he wanted to remind the Commission that the tractor is due for replacement this year and he recommended getting a larger tractor that could be used for mowing and for snow removal. Currently,the tractor is only used to pull the 15' mower. COMMISSION MEMBERS'REPORTS: Ellis asked Dilkes if the Commission could write tighter contracts so that there would not be the controversy like that involved with the hangar building that fell down. Dilkes said that because of that particular case,the City is reviewing the insurance requirements for capital improvement projects. She said that no matter how tight a contract is written,there could still be a question on interpretation. Anderson said the Fly Iowa 2001 would have a booth at the Waterloo Fly Iowa 2000. He will need help manning the booth. Ellis suggested either having two shorter meetings a month or put a time limit on when the meeting should end. Bender said he was on a board that set a time limit and it worked fairly well. Ellis said that when it comes to making a decision on the new fuel tanks,he wants the Commission to consider more than just the least expensive way to get the project done. He thinks there should be considerable attention given to the environmental concerns of the project. ADMINISTRATIVE REPORT: O'Neil said that the farmer that the Commission leases some Airport property to had a problem with overspray and killed some of the nursery stock owned by Iowa City Landscaping. O'Neil said the farmer is an independent contractor and his insurance would be responsible for the loss. O'Neil reminded the Commission that the next vehicle to be replaced would be the tractor that is used for mowing. O'Neil said he would be looking at getting a larger tractor so it can also be used in the winter for snow removal. Mascari wanted to know why the Commission was in the City's equipment replacement plan and if they could get out of it. O'Neil said he will ask the Equipment superintendent to speak to the Commission some time to explain how the equipment replacement schedule works and what options are available to the Commission. A memo from Robert Wolf,written to the City Manager,was included in the Commission's packet. Wolf would like to expand the size of his mobile home park south of the Airport. O'Neil suggested the Commission write a letter,explaining their position on the expansion. Mascari will write a letter to the Board of Supervisors and Mr.Wolf. O'Neil reminded the Commission that one of the three boilers for the Terminal Building would need to be replaced. It will cost about$3000. This was discussed at a Commission meeting several months ago. O'Neil said he read the minutes from the last Fly Iowa 2001 meeting and reminded the Commission that they can not have three Commission members at a meeting to make decisions that affect the Airport unless it is a posted open meeting. The application for FY 2001 entitlement funds will include replacing the lighting on Runways 12/30 and 06/24. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for June 8,2000,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 9:20 p.m. 0%- . Rick Mascari, Chairperson