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HomeMy WebLinkAbout07-20-2000 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY JULY 20,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Alan Ellis, Rick Mascari,Howard Horan, Mark Anderson,Tom Bender STAFF PRESENT: Andy Matthews, Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the June 8, 2000, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Anderson made a motion to approve the bills. Ellis seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Mascari welcomed the Airport's new attorney, Sue Dulek. PUBLIC HEARING-PLANS AND SPECIFICATIONS-NEW FUEL SITE: Mascari opened the public hearing at 5:46 p.m. There were no comments from the public. Mascari closed the public hearing at 5:47 p.m. ITEMS FOR DISCUSSION/ACTION: a. Fuel site-Dick Blum,from H.R. Green,presented information on the plans and specifications. There was discussion on how the fuel would be dispersed from the tanks. There is a top loading method and a bottom loading method. The cost to the Airport to go either way is minimal. Blum said this is not a decision that would have to be made now but would have to be decided before the Commission is ready to go out to bids for the tanks. Mascari said he didn't want to put any more of a burden on the FBO to have to convert their trucks to bottom loading. Bender said he thought the bottom loading is safer and would prefer to set the tanks up with bottom loading. It may cost the current FRO to convert one of their trucks to bottom loading but the Commission should require whomever the FBO is in 2002 to use bottom loading trucks. Because the site work and the tanks are to be treated as two separate bids,there was discussion on when the deadline for delivery of the tanks should be. Mascari suggested having the tanks delivered as late in 2001 as possible unless an agreement is negotiated with ICFS. Bender made a motion to accept the plans and specifications for the fuel site. Anderson seconded the motion and at roll call vote, it passed 4—0,with Horan being absent. H.R. Green will put together the bid package and develop a construction schedule. Blum will have a bid and construction schedule for the next Commission meeting. b. Master Plan update- Jerry Searle,from Snyder&Associates,introduced Harry Miller. He was a new employee of Snyder and would be assisting in completing the Iowa City Master Plan update. Searle presented information about the Master Plan update. He circulated information from Airsys on their analysis of installation of an ILS at Iowa City. There are some obstruction issues that will need to be addressed whether a precision or a non-precision approach is installed. Searle said about 700 feet of drainage ditch would have to be buried in the NCA in order to meet the siting criteria for an ILS.He said it would be beneficial to go to Kansas City and discuss the Master Plan and siting a precision approach. He said it is important to get an ALP on file that shows the Airport protecting for a 1000-foot primary surface. O'Neil said he would coordinate with Searle to schedule a meeting with the FAA in Kansas City. Anderson said he would get some letters of support for the Airport from people who use the Airport to give to the FAA officials. Searle said the Commission might want to invite the new state director of aviation to go to Kansas City with them. c. North Commercial area 1. CounciUCommission agreement—O'Neil said he was waiting for the appraisal update from Casey Cook. The City Manager was going to draft an agreement based on the discussions from the last Council/Commission subcommittee meeting. O'Neil said he discussed this with Atkins and the draft agreement will be completed after the appraisal update is completed. 2. Other issues-Jeff Edberg,from Coldwell Banker, started to discuss how CB would market the property. O'Neil suggested that the issue of how and who would market the property be formally decided before any detailed plan is discussed. Mascari asked Matthews and Dulek what the Commission needed to do to proceed. He said he thought the Commission was in agreement that Coldwell Banker would be the firm to market the property. Matthews said the City Attorney's staff had discussed this and it was their recommendation that the Commission get competitive bids. There is also the question of whether Bender's association with Coldwell Banker would prohibit CB from being considered as candidate. Horan asked that if the Commission were to develop an RFP,what would be their advertising range? Should they stay locally, statewide or national? The Commission said they would like to stay as local as possible to have a company that has a local interest and knows the local community. Matthews said an RFP should have public notice. Matthews said there is still the issue of conflict of interest. He said that when he made a statement that it might not be a conflict to hire Coldwell Banker with Bender on the Commission,he did not know that Bender had more than 5%controlling interest in the company. He said that if Bender does own more than 5%,the law is clear there is a conflict of interest. Mascari asked Matthews if he would review the conflict of interest with the City Attorney to get a consensus opinion. Bender said he would like to stay on the Commission but he believed Coldwell Banker was the best company to market the NCA and he would resign if that was what it would take to keep the project moving. 3. Science Center- Jim Larew,representing the Science Center, said he is ready to apply for a grant to start working on the Science Center and he wanted a fine commitment from the Commission on locating at the Airport. He said he has been having the same discussion with the Commission the last couple of years. Although the Commission has been responsive to his requests,he said he wants to get to the next level of commitment so he can move forward with his fund raising. Mascari said the Commission has been trying to move forward on the NCA. He said it is frustrating at times because of the speed at which government works. Horan said that the tenants in the United hangar office would like out of their lease. He said it is all a matter of money. If the Science Center wants to sublease from SEATS and the Science Center and the Commission can come to terms on a land lease,everyone should be able to move forward. Larew said if the United hangar is to be used as part of the Science Center,there will have to be a lot of work done to the building. If the Science Center is sure they will get the building and have a place to move it,work could began at any time. Larew said he thought the Commission had approved a lease for the property in the NCA for$1.00 per year for five years. Horan said he remembers some discussion on rent but was not certain any formal lease had been approved. None of the other Commission members could remember passing a resolution approving a lease. O'Neil will research the minutes and report to the Commission at the next meeting. Larew emphasized that the he would like to see the Commission move forward with the NCA and make a firm commitment to the Science Center. Mascari said that the Commission is very interested in developing the NCA but it is a joint venture with the Council and the Commission can not control the entire progress of the development. He said that it seemed as though as soon as one problem was resolved,another one developed. He said the Commission is committed to developing the NCA. Mascari said that in the CouncillCommission subcommittee meeting,the question was asked if there was Council support to reduce the amount the Commission needed to repay for the infrastructure in exchange for a reduced lease for the Science Center. No financial support from the Council was indicated. Larew said he would address Council directly if the Commission thought that would help. d. Building K project-O'Neil circulated a letter from Selzer Werderitsch with the schedule for delivering the building and when the building would be completed. The building is to be delivered the week of August 28. Construction back to the pre-collapse status will be done by September 19. The revised completion date is November 17,2000. Because SWA delayed almost a month before reordering the building after they had been notified that the insurance issue was resolved,the Commission said that 30 days would be deducted from the 96 days SWA were allocated in the original contract. SWA also requested that the warranty for the concrete begin on July 1, 2000 and that most of the retainage be paid. The Commission agreed that the retainage would be paid and the warranty would begin when they received and accepted a completed project. O'Neil will send a letter to SWA confirming this. e. Iowa City School District lease- O'Neil said the school district leases a small parcel of land for equipment and vehicle parking in the northeast corner of the Airport. This is an annual lease. The amount of the lease is$3663. Horan made a motion for a resolution to approve the lease. Bender seconded the motion and it was passed 5—0. f. Hangar lease-#32—(Mark Anderson left the room for this discussion.) Anderson made a proposal to lease hangar#32 for$ 135 per month until the new hangar building was completed. He is on the list to lease one of the new hangars. O'Neil said the hangar had been renting for $536.00 per month,which included a small office. He had advertised the hangar for rent but only had one inquiry. That person was already located on the Airport and was waiting for one of the new hangars to bring his other plane to Iowa City. O'Neil offered the hangar to him for $500.00,excluding the office. He was not interested at that price. Mascari said that because it would only be for a short time,he thought the hangar should be leased to Anderson. He thought the$ 135 per month was too low and suggested$ 175 per month. The hangar rent would increase to$500 per month if Anderson wanted to stay after the new building was completed. O'Neil reminded the Commission of their obligation to charge fair market value. Mascari said because it was for only a short time,he did not think there would be a problem not charging the$500 per month. Ellis made a motion to enter into a lease with Mark Anderson and Justin Fishbaugh. Bender seconded the motion and it was passed, 4—0,with Anderson being absent. g. ACSG project—Amendment#10—O'Neil said this was an amendment to ACSG's contract for items not covered in the original contract. It included items such as the update of the appraisal on the Ruppert property. The total of the amendment was a not to exceed amount of $ 9150.00. Anderson made a motion to approve amendment#10. Bender seconded the motion and it was approved 5 —0. h. Gordon lease-Ellis made a motion to set a public hearing for August 10,2000 at 5:45 p.m. on the lease with Gordon Aircraft. Anderson seconded the motion and it passed 5 —0. CHAIRPERSON'S REPORT: Mascari said he was sorry he had to miss the meeting last month. COMMISSION MEMBERS'REPORTS: Horan passed around pictures he had taken of the Sanyo blimp. Anderson asked for an update on the beacon tower painting project. O'Neil said the bid package was out and that he will have information at the next meeting as to when the project will be completed. Bender said he enjoys working on the Commission and hopes there can be a resolution on the conflict of interest issue for the North Commercial area that will allow him to continue service on the Commission. ADMINISTRATIVE REPORT: O'Neil said a letter was sent to the Planning Department,reminding them that their land lease in the NCA as on a month to month basis. A letter was sent to ICFS reminding them that the minimum standards required two rental aircraft to be based in Iowa City. The Commission directed O'Neil to send a letter asking ICFS for a specific date of when they would have a second plane available. There were two projects needed to complete the Terminal Building. The additions to the exterior second floor railing would cost about$ 1490 and the cost for Larew to add humidity sensors to the air handlers would be$ 1900. The Commission directed O'Neil to contact HLM.and invite them to the next meeting to discuss the costs of the design errors. A letter from SEATS to the Council concerning their lease was included in the Commission packet. The annual report for FY 2000 was in the Commission packet. The Commission had requested a copy of the Airport Manager's job description. O'Neil said he included a copy of the description but that it was not very up to date. The USAR is thinking about building an additional storage building. O'Neil said he advised them to send the Commission a copy of the proposed building when they had completed the plans. Gary Sharp,from WFI, inquired if the Commission would be interested in siting a communications tower on the Airport. The Commission said it would not meet height restrictions for the safety protection zones and the new primary surface. The Iowa Aviation Conference is September 20 and 21 in Ames. O'Neil said he hoped to have registration information available at the August Commission meeting. O'Neil received a letter from the Johnson County 4-H director, inviting someone from the Commission to the 4-H Fair to present the award the Commission sponsored. Ellis will contact the director to see what is involved. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for August 10,2000,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 9:07 p.m. Rick Mascari,Chairperson