HomeMy WebLinkAbout07-20-2000 Airport Commission Meeting Minutes MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY JULY 20,2000—5:45 P.M.
IOWA CITY AIRPORT TERMINAL
MEMBERS PRESENT: Alan Ellis, Rick Mascari,Howard Horan, Mark Anderson,Tom
Bender
STAFF PRESENT: Andy Matthews, Sue Dulek, Ron O'Neil
CALL TO ORDER:
Chairperson Mascari called the meeting to order at 5:45 p.m.
APPROVAL OF MINUTES:
The minutes of the June 8, 2000, Commission meeting were approved as submitted.
AUTHORIZATION OF EXPENDITURES:
Anderson made a motion to approve the bills. Ellis seconded the motion and the bills were
approved 4—0.
PUBLIC DISCUSSION—ITEMS NOT ON AGENDA:
Mascari welcomed the Airport's new attorney, Sue Dulek.
PUBLIC HEARING-PLANS AND SPECIFICATIONS-NEW FUEL SITE:
Mascari opened the public hearing at 5:46 p.m. There were no comments from the public.
Mascari closed the public hearing at 5:47 p.m.
ITEMS FOR DISCUSSION/ACTION:
a. Fuel site-Dick Blum,from H.R. Green,presented information on the plans and
specifications. There was discussion on how the fuel would be dispersed from the tanks.
There is a top loading method and a bottom loading method. The cost to the Airport to go
either way is minimal. Blum said this is not a decision that would have to be made now but
would have to be decided before the Commission is ready to go out to bids for the tanks.
Mascari said he didn't want to put any more of a burden on the FBO to have to convert their
trucks to bottom loading. Bender said he thought the bottom loading is safer and would
prefer to set the tanks up with bottom loading. It may cost the current FRO to convert one of
their trucks to bottom loading but the Commission should require whomever the FBO is in
2002 to use bottom loading trucks.
Because the site work and the tanks are to be treated as two separate bids,there was
discussion on when the deadline for delivery of the tanks should be. Mascari suggested
having the tanks delivered as late in 2001 as possible unless an agreement is negotiated with
ICFS.
Bender made a motion to accept the plans and specifications for the fuel site. Anderson
seconded the motion and at roll call vote, it passed 4—0,with Horan being absent.
H.R. Green will put together the bid package and develop a construction schedule. Blum will
have a bid and construction schedule for the next Commission meeting.
b. Master Plan update- Jerry Searle,from Snyder&Associates,introduced Harry Miller. He
was a new employee of Snyder and would be assisting in completing the Iowa City Master
Plan update. Searle presented information about the Master Plan update. He circulated
information from Airsys on their analysis of installation of an ILS at Iowa City. There are
some obstruction issues that will need to be addressed whether a precision or a non-precision
approach is installed.
Searle said about 700 feet of drainage ditch would have to be buried in the NCA in order to
meet the siting criteria for an ILS.He said it would be beneficial to go to Kansas City and
discuss the Master Plan and siting a precision approach. He said it is important to get an ALP
on file that shows the Airport protecting for a 1000-foot primary surface.
O'Neil said he would coordinate with Searle to schedule a meeting with the FAA in Kansas
City. Anderson said he would get some letters of support for the Airport from people who
use the Airport to give to the FAA officials. Searle said the Commission might want to invite
the new state director of aviation to go to Kansas City with them.
c. North Commercial area
1. CounciUCommission agreement—O'Neil said he was waiting for the appraisal update
from Casey Cook. The City Manager was going to draft an agreement based on the
discussions from the last Council/Commission subcommittee meeting. O'Neil said he
discussed this with Atkins and the draft agreement will be completed after the appraisal
update is completed.
2. Other issues-Jeff Edberg,from Coldwell Banker, started to discuss how CB would
market the property. O'Neil suggested that the issue of how and who would market the
property be formally decided before any detailed plan is discussed. Mascari asked
Matthews and Dulek what the Commission needed to do to proceed. He said he thought
the Commission was in agreement that Coldwell Banker would be the firm to market the
property.
Matthews said the City Attorney's staff had discussed this and it was their
recommendation that the Commission get competitive bids. There is also the question of
whether Bender's association with Coldwell Banker would prohibit CB from being
considered as candidate.
Horan asked that if the Commission were to develop an RFP,what would be their
advertising range? Should they stay locally, statewide or national? The Commission said
they would like to stay as local as possible to have a company that has a local interest
and knows the local community. Matthews said an RFP should have public notice.
Matthews said there is still the issue of conflict of interest. He said that when he made a
statement that it might not be a conflict to hire Coldwell Banker with Bender on the
Commission,he did not know that Bender had more than 5%controlling interest in the
company. He said that if Bender does own more than 5%,the law is clear there is a
conflict of interest. Mascari asked Matthews if he would review the conflict of interest
with the City Attorney to get a consensus opinion.
Bender said he would like to stay on the Commission but he believed Coldwell Banker
was the best company to market the NCA and he would resign if that was what it would
take to keep the project moving.
3. Science Center- Jim Larew,representing the Science Center, said he is ready to apply
for a grant to start working on the Science Center and he wanted a fine commitment from
the Commission on locating at the Airport. He said he has been having the same
discussion with the Commission the last couple of years. Although the Commission has
been responsive to his requests,he said he wants to get to the next level of commitment
so he can move forward with his fund raising.
Mascari said the Commission has been trying to move forward on the NCA. He said it is
frustrating at times because of the speed at which government works. Horan said that the
tenants in the United hangar office would like out of their lease. He said it is all a matter
of money. If the Science Center wants to sublease from SEATS and the Science Center
and the Commission can come to terms on a land lease,everyone should be able to move
forward.
Larew said if the United hangar is to be used as part of the Science Center,there will
have to be a lot of work done to the building. If the Science Center is sure they will get
the building and have a place to move it,work could began at any time. Larew said he
thought the Commission had approved a lease for the property in the NCA for$1.00 per
year for five years. Horan said he remembers some discussion on rent but was not certain
any formal lease had been approved. None of the other Commission members could
remember passing a resolution approving a lease. O'Neil will research the minutes and
report to the Commission at the next meeting.
Larew emphasized that the he would like to see the Commission move forward with the
NCA and make a firm commitment to the Science Center. Mascari said that the
Commission is very interested in developing the NCA but it is a joint venture with
the Council and the Commission can not control the entire progress of the development.
He said that it seemed as though as soon as one problem was resolved,another one
developed. He said the Commission is committed to developing the NCA.
Mascari said that in the CouncillCommission subcommittee meeting,the question was
asked if there was Council support to reduce the amount the Commission needed to repay
for the infrastructure in exchange for a reduced lease for the Science Center. No financial
support from the Council was indicated. Larew said he would address Council directly if
the Commission thought that would help.
d. Building K project-O'Neil circulated a letter from Selzer Werderitsch with the schedule for
delivering the building and when the building would be completed. The building is to be
delivered the week of August 28. Construction back to the pre-collapse status will be done
by September 19. The revised completion date is November 17,2000.
Because SWA delayed almost a month before reordering the building after they had been
notified that the insurance issue was resolved,the Commission said that 30 days would be
deducted from the 96 days SWA were allocated in the original contract.
SWA also requested that the warranty for the concrete begin on July 1, 2000 and that most of
the retainage be paid. The Commission agreed that the retainage would be paid and the
warranty would begin when they received and accepted a completed project. O'Neil will
send a letter to SWA confirming this.
e. Iowa City School District lease- O'Neil said the school district leases a small parcel of land
for equipment and vehicle parking in the northeast corner of the Airport. This is an annual
lease. The amount of the lease is$3663. Horan made a motion for a resolution to approve
the lease. Bender seconded the motion and it was passed 5—0.
f. Hangar lease-#32—(Mark Anderson left the room for this discussion.) Anderson made a
proposal to lease hangar#32 for$ 135 per month until the new hangar building was completed.
He is on the list to lease one of the new hangars. O'Neil said the hangar had been renting for
$536.00 per month,which included a small office. He had advertised the hangar for rent but
only had one inquiry. That person was already located on the Airport and was waiting for one of
the new hangars to bring his other plane to Iowa City. O'Neil offered the hangar to him for
$500.00,excluding the office. He was not interested at that price.
Mascari said that because it would only be for a short time,he thought the hangar should be
leased to Anderson. He thought the$ 135 per month was too low and suggested$ 175 per month.
The hangar rent would increase to$500 per month if Anderson wanted to stay after the new
building was completed. O'Neil reminded the Commission of their obligation to charge fair
market value. Mascari said because it was for only a short time,he did not think there would be a
problem not charging the$500 per month.
Ellis made a motion to enter into a lease with Mark Anderson and Justin Fishbaugh. Bender
seconded the motion and it was passed, 4—0,with Anderson being absent.
g. ACSG project—Amendment#10—O'Neil said this was an amendment to ACSG's
contract for items not covered in the original contract. It included items such as the update of the
appraisal on the Ruppert property. The total of the amendment was a not to exceed amount of
$ 9150.00. Anderson made a motion to approve amendment#10. Bender seconded the motion
and it was approved 5 —0.
h. Gordon lease-Ellis made a motion to set a public hearing for August 10,2000 at 5:45 p.m.
on the lease with Gordon Aircraft. Anderson seconded the motion and it passed 5 —0.
CHAIRPERSON'S REPORT:
Mascari said he was sorry he had to miss the meeting last month.
COMMISSION MEMBERS'REPORTS:
Horan passed around pictures he had taken of the Sanyo blimp.
Anderson asked for an update on the beacon tower painting project. O'Neil said the bid package
was out and that he will have information at the next meeting as to when the project will be
completed.
Bender said he enjoys working on the Commission and hopes there can be a resolution on the
conflict of interest issue for the North Commercial area that will allow him to continue service on
the Commission.
ADMINISTRATIVE REPORT:
O'Neil said a letter was sent to the Planning Department,reminding them that their land lease in
the NCA as on a month to month basis.
A letter was sent to ICFS reminding them that the minimum standards required two rental aircraft
to be based in Iowa City. The Commission directed O'Neil to send a letter asking ICFS for a
specific date of when they would have a second plane available.
There were two projects needed to complete the Terminal Building. The additions to the exterior
second floor railing would cost about$ 1490 and the cost for Larew to add humidity sensors to
the air handlers would be$ 1900. The Commission directed O'Neil to contact HLM.and invite
them to the next meeting to discuss the costs of the design errors.
A letter from SEATS to the Council concerning their lease was included in the Commission
packet.
The annual report for FY 2000 was in the Commission packet.
The Commission had requested a copy of the Airport Manager's job description. O'Neil said he
included a copy of the description but that it was not very up to date.
The USAR is thinking about building an additional storage building. O'Neil said he advised
them to send the Commission a copy of the proposed building when they had completed the
plans.
Gary Sharp,from WFI, inquired if the Commission would be interested in siting a
communications tower on the Airport. The Commission said it would not meet height restrictions
for the safety protection zones and the new primary surface.
The Iowa Aviation Conference is September 20 and 21 in Ames. O'Neil said he hoped to have
registration information available at the August Commission meeting.
O'Neil received a letter from the Johnson County 4-H director, inviting someone from the
Commission to the 4-H Fair to present the award the Commission sponsored. Ellis will contact
the director to see what is involved.
SET NEXT MEETING:
The next regular Airport Commission meeting is scheduled for August 10,2000,at 5:45 p.m.
ADJOURNMENT:
The meeting was adjourned at 9:07 p.m.
Rick Mascari,Chairperson