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HomeMy WebLinkAbout09-14-2000 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY SEPTEMBER 14,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Alan Ellis,Rick Mascari,Howard Horan,Mark Anderson STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:47 p.m. APPROVAL OF MINUTES: The minutes of the August 10,2000, Conunission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Ellis made a motion to approve the bills. Horan seconded the motion and the bills were approved 4-0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. SEATS—sublease request—Lisa Dewey presented information for SEATS. She said she has a company that would like to sublease from them. The subleasee is Cardinal Investments. O'Neil and Dulek will work with SEATS on the sublease. This will be an agenda item at the next meeting. Dewey said SEATS would like to move in the middle of October or the beginning of November. b. 2002 FBO lease- Mascari said that it was his understanding that when PS Air bought ICFS, they were told that if the Commission was to automatically negotiate with them for a lease extension,ICFS would have to make some significant investment in the Airport. Mascari said that because there has not been that investment,he thought the Commission should advertise for qualifications for companies wanting to provide aviation services for Iowa City. O'Neil said he has developed an ad to advertise for Fixed Base Operator services. He said the Commission would need to decide what area they wanted to advertise in.It could be statewide,regional or national. Mascari said he thought it should be a national search. Horan said he thought the Commission should give consideration to the FBO that was already on the field. Gordon Peterson,one of the owners of ICFS,said he thought ICFS had made an investment in the Airport when they agreed to pay for the new FBO hangar. Mascari said he thought the investment was to be in the form of assistance with the new fuel farm, expanding the parking lot or renovation of the Terminal building. Peterson said he thought that another improvement ICFS had made was to bring jet charter service to the Airport. Peterson and Mascari discussed the merits of what ICFS has provided to the Airport. Mascari said he did not think that ICFS agreeing to lease the FBO hangar in order for the Commission to be able to build it should be considered as an improvement to the Airport. Horan said he wanted to discuss another issue with Peterson. He said the Commission had received complaints about not having enough training and rental aircraft. Peterson said they have one plane at Iowa City and they would base one of the PS Air's planes in Iowa City until they can purchase another plane. He said he has located another trainer and is presently attempting to purchase it. Horan said he feels flight training is an important service to offer. Peterson said if FBO services are to be taken out for bid,he is not sure if ICFS would submit a proposal. Horan asked if the Commission could negotiate with ICFS without going out for proposals. Ellis said he would like to see ICFS submit a proposal to continue being the FBO. Dulek will research to see if the Commission is required to go out for bids for FBO services. Anderson the Commission would need an answer from Dulek before they could decide whether or not to go out for proposals. c. Fuel site- Dick Blum,from H.R. Green,presented a construction schedule for the new fuel site. He said he would recommend having the bids due by mid-October,with the option of construction in the fall or in the spring. He said that by giving the contractors that option, it would produce better bids. Blum said he thought the project should take 60 to 75 days. Blum said that if the construction were completed by July 2,2001,it would give ICFS two months before their insurance was due to remove their tanks and make sure they have a clean site. Peterson, from ICFS,said he did not think ICFS would sign a lease to use the new tanks if they did not have a new FBO lease. Mascari said that maybe the Commission should aim for December of 2001 to have the new tanks operable. Ellis said they should stay on the July 2,2001,schedule to make certain the tanks are operable and the area is not torn up for Fly Iowa 2001 in August. Horan said he agreed with Ellis about the July schedule. Peterson said he wants to see the agreement to use the tanks in writing before he would make a commitment for ICFS to use the tanks. He said it might be more economical for them to pay the annual insurance premium in September than to pay an increase in flowage fee. Ellis and Mascari are the subcommittee working on the fuel site project. d. North Commercial area 1. Road alignment—Jerry Searle,from Snyder&Associates,provided information on the alignment of Ruppert Road. He said the road could be moved to the south if the Commission was only allowing for a non-precision approach. If the Commission wants to allow for a precision approach,the road should be shifted to the north. Searle said if the road elevation is lowered,the road could be shifted to the south. Harry Hinckley,the owner of the property immediately north of the proposed road, said he had a concem for how the road would look in relation to his property. He also did not like the fact that the frontage road would be closed south of his property. Hinckley said it does not impact his driveway but would have an affect on the access to his property. He said many people access his business from the south.He said this would make his property on a dead end street. He did not know the City was going to shut off his road. • The frontage road would be too close to the new entrance to Riverside Drive to allow it to remain open. Hinckley would like to have the Commission move Ruppert Road to the south and curve the frontage road to the west to allow enough room to leave the frontage road open. Ellis asked Hinckley if he would pay to have the road moved. He said he would not. He said cutting off the frontage road would cost him$50,000 to $ 100,000 in annual profits. Mascari said he thought Hinckley should have gone to the Council's public hearing to express his concerns. Hinckley said the Commission should have contacted him personally before they voted to put the road in. O'Neil reminded Hinckley that the Commission did not vote to put the road in. It is a public street and the design and specifications were handled through Public Works. That is why it was important to go to the City Council's public hearing. O'Neil said there are several engineering questions that need to be answered before the Commission can consider moving the road. There is also the issue of what additional costs would be involved with moving the road south and extending the frontage road. Mascari wanted to know if the project would have to be re-bid if this proposed change would be made. Dulek said she thought it could be done by change order. She would research the issue. Hinckley said if the road is not moved,he would like an easement from his parking lots to Ruppert Road. He would like an easement and would like the Commission to pave the driveways. He said if the road was moved,it should be not much more than 60' away. Anderson said he thought that would make Hinckley's lot less secure. Traffic would use his parking lot as a cut through to Ruppert Road. Hinckley said he realized that and he still wanted the driveways. Hinckley said he would also like to pick up some additional parking on the Airport's property. Hinckley would like the Commission to contact him in writing any time there are any changes at the Airport that may affect the value of his property. He said that if an ILS were installed,it would affect his property. His property would penetrate the 50-1 slope by 10 feet. Searle said an airspace study would have to be conducted. It is possible a waiver could be obtained. O'Neil will meet with Public Works to talk about moving the road. The Commission will have to decide if they want to give Hinckley an easement from his property to the new road. Mascari invited Hinckley to attend the Commission meeting on October 12. He said the information discussed at this meeting would be discussed in October. 2. CounciUCommission agreement—O'Neil said he is waiting for a draft from Steve Atkins. O'Neil suggested the Council/Commission subcommittee review the draft. Mascari and Ellis will be meet to discuss the NCA. 3. Science Center agreement-O'Neil said there is a letter in the Commission packet from Mascari to Jim Larew and the Science Center. It said that the Commission would still like the Science Center to locate in the NCA but they would be expected to pay fair market value for their lot. No response has been received from Mr. Larew. 4. Marketing- O'Neil said that he is still assembling a Request for Proposals. Anderson said he would like to interview firms at a separate commission meeting. 5. Other issues - The final plat for the NCA will be presented to P&Z on October 5,2000. Dulek said the land swap with Super Value would close sometime at the end of September. The wetlands issue is in the works and has been resolved enough to proceed with the plat. e. Gordon lease-Anderson said the only outstanding issue concerns the fuel tank. Dennis Gordon would like the Commission to pick up the costs of insurance and maintenance for the tank. Anderson and Horan will meet with Gordon before the next meeting. The value of the fuel tank will need to be resolved. Gordon will be invited to the next meeting. f. Building K project- O'Neil said some of the new building has arrived. Selzer Werderitsch has not worked on the site in the last two weeks. The completion date is still the November 17th. Liquidated damages start after that date. Anderson asked about the salvage material from the collapsed building. O'Neil said this has been addressed and SWA will credit that to the Commission on a future invoice. g. Commission meeting policy- Mascari said the Commission does not have a policy on how long they will keep tape recordings of their meetings. Dulek said many of the boards and commissions keep the tapes for about a year. Anderson made a motion for a policy to keep the meeting minutes tapes for one year. Horan seconded the motion and the motion passed 4-0. h. Building F—final acceptance- O'Neil said a resolution was not voted on to officially accept the FBO hangar. Anderson made a motion for a resolution to accept Building F. Ellis seconded the motion and at roll call vote,the motion passed 4—0. i. Building D project- O'Neil said this building is commonly referred to as the old maintenance shop. The Commission received a $ 50,000 vertical infrastructure grant from the IDOT to rehab this building. This is a 70/30 split,with the IDOT's$50,000 being their 70%. O'Neil said he received a proposal from Van Winkle-Jacob Engineering to design plans and specifications and do some of the construction inspection. The amount of the proposal is $ 6545.00. Horan made a motion to accept the proposal from VWJE. Anderson seconded the motion and it passed 4—0. CHAIRPERSON'S REPORT: Mascari said he thought the trip to Kansas City on August 22 to visit the FAA was very successful. He said he wanted to publicly thank Jerry Searle and Dee Vanderhoef fin-their participation in the meeting. Several FAA officials attended the meeting, including a brief visit from George Hendon,the director of the FAA Airports Division. Mascari wanted to know what was happening with his pay phone in the Terminal Building. O'Neil said the telephone company looked at the phone and said that because of it's age,it was not compatible with the pay phone lines that are now in use. Mascari said he would like to use the phone for something,even if it was just a recording of the ASOS. COMMISSION MEMBERS'REPORTS: Anderson said he received a call from a contractor that wants to lease some property from the Airport to use as storage for construction equipment and materials. O'Neil said this is the same property that Southgate Development was interested in leasing. Because of the expanded primary surface and RPZ for Runway 24, O'Neil said he did not know how much property would be available for lease. The Central Region of the FAA discourages parking in the RPZ. O'Neil said the Commission needs to determine how much property is available and see if Southgate is still interested also. A new Commission member will be appointed on September 19, 2000,to replace Tom Bender. Anderson wanted to know if HLM had corrected the air conditioning problem in the Airport Terminal. O'Neil said the problem seems to have been corrected and some of the ceiling tile has been replaced. The building has been dried out. The Building Department has issued the permanent Occupancy Certificate. Ellis thanked Jerry Searle for coming to the meeting and working with Harry Hinckley on the NCA road project. Ellis said he thought the Commission needs to work on re-establishing their relationship with ICFS and that he hoped ICFS would bid on FBO services for Iowa City. Anderson said he would like to report on the Fly Iowa 2001 committee. The committee is meeting on a regular basis and the plans are coming together. Mascari is resigning as the subcommittee chair for education. Ellis will take over as lead for that subcommittee. Mascari will assist Ellis with fund raising. Horan said he would hope that ICFS would be better about attending Commission meetings when there are issues that affect them. ADMINISTRATIVE REPORT: O'Neil said bids are due for the NCA on September 19,2000,at 10:30 a.m. If there is an acceptable bid,the Council will award the bid at their meeting that same night. O'Neil said he could find no minimum standard violation of the materials stored in Hangar#27. ICES has no leases for the north t-hangars so there is no lease violation. The Iowa Underground Storage Tank Financial Responsibility Program said there is no clean up insurance required for above ground tanks. There is a copy of a letter in the packet from Mascari to the Science Center explaining the Commission's decision to expect full market value for any land leased in the NCA. Some additional money was received for FAA grant ft 3-19-0047-08. It was$8702.00. There is a letter from the FAA, stating that a precision approach for RW 24 could be installed with minimums as low as 200 and%. A letter was sent to Tom Bender,thanking him for the time he volunteered to the Commission. Richard Lancia!,the manager for ICFS and another pilot have quit and are going to work for a fractional ownership company. The Toyota car dealership is interested in leasing some Airport property to construct a sign. Sometime in the future,they would also like to lease about 1-1/2 acres to expand their car lot. The Commission said they would be interested in a proposal from Toyota. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for October 12,2000,at 5:45 p.m. ADJOURNMENT: The meetingwasadjourned at 8:24 p.m. L r e'^.Q Rick Mascari,Chairperson