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HomeMy WebLinkAbout10-12-2000 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY OCTOBER 12,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Alan Ellis,Rick Mascari,Howard Horan, Mark Anderson,John Ruyle STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:48 p.m. APPROVAL OF MINUTES: The minutes of the September 14,2000,Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Ruyle made a motion to approve the bills. Ellis seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No Items were presented. ITEMS FOR DISCUSSION/ACTION: a. SEATS-Lisa Dewey and Henry Herwig represented SEATS and Cardinal Investments. Dewey requested approval to sublease their office space at 1701 South Riverside Drive to Cardinal investments. Mascari stated that the lease expires on December 31, 2001. At that time,the building will be moved or demolished because it is considered an obstruction. Herwig said they would like to sublease the property,with approval of the Commission. He said he realizes that the property is being leased"as is"and that the Commission will not provide any major improvements. O'Neil said there are some requirements from the Commission that need to be added as an addendum to the SEATS sublease. Anderson made a motion to allow SEATS to sublease the property at 1701 South Riverside Drive. Ruyle seconded the motion and it was passed 4—0, with Horan being absent. b. Beacon tower painting bids- O'Neil said the project has been completed and the Commission will need to accept the project. He said the project was within budget and the state would pay 70%of the project. Anderson made a motion for a resolution to accept the beacon tower painting project. Ruyle seconded the motion and at roll call vote, it was passed 4—0,with Horan being absent. c. Gordon lease-Bldg H- Dulek said there is some FAA language that will need to be incorporated into the lease. It is non-discrimination language and non-exclusive rights. It does not change Gordon's anticipated use of the building. The Commission will take over the maintenance and insurance responsibilities for the tank in exchange for more control over the use of the tank. This is consistent with the way the Commission will structure the use agreement for the new fuel site. Anderson made a motion for a resolution for a five-year lease with Gordon Aircraft. Ruyle seconded the motion and at roll call vote,the motion passed 4—0,with Horan being absent. Gordon wanted to get the Commission's opinion on subleasing to an aero club. He said he had been contacted by a person that wants to start an aero club. The club would provide flight training and rent aircraft. The Commission said they would be interested in receiving more information on the proposal. d. North Commercial area 1. Road alignment -O'Neil said Ross Spitz was working on a design that would try to incorporate the request from Harry Hinckley to leave the frontage road open,while maintaining the vertical clearance needed for a 50/1 slope. At this time, Spitz is working with Jerry Searle, from Snyder&Associates,to try to accommodate the Airport needs and still be a good neighbor to Hinckley. O'Neil will forward information to Hinckley when he receives it. 2. Marketing—O'Neil said the Commission is ready to advertise. He drafted a prospectus to give to potential firms. O'Neil said he is not certain where to advertise for the project. He contacted David Schoon,the City's Economic Development Planner, but Schoon said he didn't have any ideas on where to advertise. O'Neil suggested the Commission advertise in the Cedar Rapids and Iowa City newspapers. Dulek suggested contacting the Board of Realtors to see if they have a publication that would reach all local interested marketing firms. 3. Other issues - The pre-construction meeting is scheduled for Tuesday, October 17, 2000,at 9:00 a.m. Streb Construction,the low bidder on the project,would like to begin construction this fill. Iowa City Landscaping will need to move their nursery stock. They are leasing on a month to month basis. O'Neil said he has been in contact with Paul Dykstra and will try to find a temporary location for their materials. ICL is interested in leasing one of the larger lots. e. Fly Iowa 2001—Anderson reported on the preparations for Fly Iowa 2001. He said Ruyle is working on arranging the air show. Several venders have expressed interest in participating. O'Neil is in charge of safety and security. Mascari and Ellis are involved in the education planning and fundraising. Plans are proceeding forward with the hangar dance and other events scheduled for the weekend. f. Bldg D—set public hearing for October 20,2000 @ 12:00 p.m.—Horan made a motion to set a public hearing for the plans and specifications for the renovation of Building D. Ellis seconded the motion and it was passed 5—0. g. Budget—FY 2002—O'Neil reviewed the FY 2002 operating budget with the Commission. O'Neil suggested the Commission add more budget for temporary part time help for next summer to assist with getting things ready for Fly Iowa 2001. O'Neil said the Commission might want to increase the advertising line item to allow for extra costs for Fly Iowa. O'Neil said the Commission should explore the idea of sharing janitorial services with other City Departments. He said that he didn't know if it would be any more cost effective to share with someone like Streets or Transit, but the Commission would have better control over the cleaning process. Sometimes the current cleaning company does a good job and sometimes they don't. O'Neil said he has inquired about other cleaning services and the reports are about the same, as far as quality of work. Horan said he thought O'Neil should explore the costs of other ways to have the Terminal Building cleaned. O'Neil said the Commission will need to give him input on what capital projects they wanted to include in this budget year. He said the FY 2002 budget year starts in July 2001. Horan suggested resurfacing of the north parking lot. The asphalt between the north t-hangars should also be seal-coated. Anderson said money should be budgeted for landscaping and signs for the entrances for the North Commercial Area. O'Neil said that should be included in the capital project budget for the NCA. Ruyle suggested minors on the corners of the T-hangars to avoid possible collisions. Mascari suggested budgeting money to develop the two commercial lots on the east side of the Airport that border on Riverside Drive. O'Neil said that"Old Jet"would need to be moved to develop those lots. Anderson suggested budgeting money to install floors in some of the north t- hangars. O'Neil said he would choose some of the projects the Commission has suggested and include them in the budget. Anderson made a motion to accept the FY 2002 budget as was discussed by the Commission. Ruyle seconded the motion and it passed 5—0. CHAIRPERSON'S REPORT Mascari officially welcomed John Ruyle to the Commission. Mascari reported that last month,he was one of the speakers at the Iowa Aviation Conference. His part of the presentation dealt with what a private pilot expects from an FBO. He said that one of the issues that pilots raised was restroom facilities for pilots and passengers after-hours. Mascari said he would like to provide keys to all pilots to be able to use the bathroom in the office attached to hangar#32. Mascari asked that this issue be put on the agenda for next month. Mascari said he is concerned with the lack of availability of rental planes and training provided by ICFS. He thinks the Commission needs to encourage ICFS to concentrate more in that area. Mascari said he thinks the Commission should advertise as soon as possible for RFQ for FRO services. He said he thinks that as an alternative,the Commission should consider running the services themselves. Mascari would like to schedule this item as an agenda item or as a special meeting issue. The Commission told O'Neil not to advertise for FBO services until they have had an opportunity to discuss this in more detail. Mascari said he wanted to comment that he thought the rotating beacon tower looks great. COMMISSION MEMBERS' REPORTS: Horan welcomed Ruyle and said that with Ruyle's appointment,he is the only non-pilot on the Commission. Anderson said that he was looking at some of the panels on Building K and he noted that there is some corrosion on some of the panels that were lying on the ground all summer. Anderson said he thinks there is a problem with mechanics coming on to the Airport and providing services. This is in violation of the Minimum Standards. He said some of the work being done is on aircraft that ICFS either does not want to service or doesn't have time to service. Most of the Commission agreed that would not violate the intent of the Standards. Anderson said he also thought there were mechanics coming in on weekends and evenings that are in violation of the Minimum Standards. O'Neil said that is difficult to control because work is being done in closed hangars and is being done at times when Airport staff would not normally be at the Airport. Ruyle asked if the Commission had any policy on the collection of used oil? He said he knows of several pilots who have been collecting oil from their oil changes. O'Neil said that when ICFS's used oil tank was outside,it was a mess around the tank and ICFS was concerned about what people were dumping in the tank. They moved their tank inside the shop building. Royle will investigate further on setting up an oil recovery station. Anderson was concerned about the medical equipment in hangar#27. The Commission directed O'Neil to write a letter to ICFS reminding them that the hangars are to be used for aviation uses. Since there is a waiting list for hangars,they should give notice to the people storing medical supplies that they will have to give up the hangar. ADMINISTRATIVE REPORT: Selzer Werderitsch has began to reconstruct Building K. The completion deadline is November 17,2000. Bids are due for the new fuel site on October 24,2000. The Commission will meet at 12:00 p.m. to review the bids. The pre-bid meeting is scheduled for October 16,2000,at 10:00 a.m. The Planning and Zoning Commission approved the final plat for the North Commercial area on October 5,2000. Horan's term on the Airport Zoning Commission expires on January 1,2001. He will either need to be reappointed or someone else will need to be appointed by the Commission. A training session has been scheduled for November 1, 2000,at 1:15 p.m. at the Civic Center Council Chambers. O'Neil encouraged all Airport Commission and Airport Zoning Commission members to attend. The Airport Zoning Code needs to be updated in the near future. The transformer for the REIL on Runway 35 needs to be replaced. It will cost about$ 800. O'Neil suggested the Commission apply for a State grant to replace the 40-year-old system. He said the grant would be a cost-sharing project,with the State paying 70%and the Commission paying 30%. O'Neil will prepare an application. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for November 9, 2000,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:05 p.m. 46l RickMascari,Chairperson MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY OCTOBER 12,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT:Rick Mascari, Mark Anderson, John Ruyle STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 12:03 p.m. ITEMS FOR DISCUSSION/ACTION: a. Bids—fuel site: Carl Byers and Dick Blum,from H.R. Green Company, opened bids for the site work for the new fuel system. The apparent low bid was from PCI in the amount of $ 146,250.57. Byers and Blum will check the bids while the Commission conducts other business. b. Public hearing-plans and specifications for Bldg D: Mascari opened the public hearing at 12:07 p.m. There were no comments from the public. Mascari closed the public hearing at 12:08 p.m. c. Building D—plans and specifications: O'Neil said the engineer's estimate for the building rehabilitation is about$77,000. He said the design calls for roof replacement and residing the building. The Commission has a grant from the IDOT for$50,000 to apply toward the project. Anderson made a motion for a resolution to accept the plans and specifications for the rehabilitation of Building D. Ruyle seconded the motion and at roll call vote,it passed 3—0,with Ellis and Horan being absent. Fuel site- Anderson made a motion for a resolution to accept the bid of PCI in the amount of $ 146,250.57. Ruyle seconded the motion and at roll call vote it passed 3—0,with Ellis and Horan being absent. ADJOURNMENT: The meeting was adjourned at 12:23 p.m. Rick Mascari,Chairperson