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HomeMy WebLinkAbout01-09-2003 Airport Commission Meeting Minutes • MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY,JANUARY 9,2003—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari,Mark Anderson,Alan Ellis STAFF PRESENT: Sue Dulek,Ron O'Neil CALL TO ORDER: Chairperson Anderson called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the December 12,2002, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari made a motion to pay the bills. Ellis seconded the motion.The motion passed 3 -0,with Robnett and Thrower being absent. O'Neil said the first and second payments for the obstruction mitigation were paid to Stanley Consultants. He said that since this is an MOT grant,the Commission would need to monitor the scope of services and make sure the project stays on track. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Mormon Trek Road project— 1. annexation—O'Neil introduced Bob Miklo,from the Planning Department. O'Neil said Miklo would explain what the City's intentions were for annexation of the area west of the Airport. Miklo showed the Commission a map,which depicted the current City boundary,the long-range growth area and the area to be included in the annexation. The Mormon Trek extension cuts through the center of the area. Mascari asked about a forty-acre parcel in the annexation area. Miklo said that was in the Runway Protection Area. O'Neil said it was property purchased from John Dane in the 1980's. Miklo said there are two kinds of annexation,voluntary and involuntary. Miklo said for it to be a voluntary annexation,the owners of at least 80%of the surrounding property must agree to the annexation. He said annexation lines are drawn to avoid creating unincorporated islands of property. Mascari asked what amount of the proposed annexation property could be developed? Miklo said most of the property is identified for commercial or industrial development. Mascari said height restrictions might apply in the area. Mascari wanted to know if the eastern end of Mormon Trek would be near Airport property? O'Neil said that from Willow Creek east to Riverside Drive would be on the Airport property. 1 O'Neil asked that since some of the property proposed for annexation is on Airport property,did Miklo need something from the Commission to continue? Mascari wanted to know if the FAA would have to approve of the annexation since it involved Airport property? O'Neil said that the FAA considers this a local decision and it is not relevant to them if the Airport property is in the county or the city. Miklo said the airport property that is part of the annexation would be zoned as public. Mascari said his concern was about the Airport property at the south end of Runway 36. He said the Airport property line would move north of the road and he thought the FAA would have to approve. O'Neil said the ownership is not changing and it is an area that will not be needed for future aeronautical uses. He said it is shown on the ALP and he has discussed this with the FAA planner. He said he would contact the FAA again so they understand exactly what the property is being used for. Ellis wanted to know if the City would need to reimburse the Airport for use of Airport property for a city street? Anderson said the portion of the road south of Runway 36 on the Airport would not be paved until the work was completed on Runway 7. Mascari said he recalled that Council gave the Commission an assurance that the Commission could delay having to close the north/south runway until a replacement instrument approach was in place on Runway 07/25. Anderson asked Miklo if he knew anything about the Commission's request for a TIF district for the Aviation Commerce Park? Miklo said he would check on it. 2. Road project—Ross Spitz,the project engineer from the Public Works Department, introduced Bob Lentz,from Earth Tech. Earth Tech is the consulting firm contracted to do the plans and specifications for the Mormon Trek Road project. The bids for the project will be due in May. Spitz said the paving for Phase I would end just west of Airport property. He said there is also some sewer work to be done with the project. He said they had anticipated a March letting and finishing the project this summer. Because of the May letting,the revised plan is to pave from Highway 1 to Dane Road. Dirt will be placed all the way to Riverside Drive. Lentz said the RPZ for Runway 36 would be maintained. He said the road and sewer are sized so that there could be future development on the south part of the Airport. O'Neil said that while the contractor is moving dirt south of Runway 36,the runway would need to be closed temporarily. This will probably be late summer or early fall. Lentz said there is some sewer work to do before the dirt work is done. O'Neil said the overhead and the buried antenna for the NDB will need to be moved for the project. The ASOS may also have to be moved. b. Aviation Commerce Park(ACP) 1. Iowa Realty January report-Tracy Overton,from Iowa Realty, said the sales agreement was in place so he could sell or lease the property. The Commission is still waiting for the written confirmation from the FAA for the waiver to sell the property. Overton said he has received several phone calls after the article in the newspaper said a sale agreement had been approved by Council. Anderson asked if the tenant was still interested 2 in Lot# 17? Overton said he has not heard from him lately,but there is another company interested in the same lot. O'Neil said he received a verbal commitment from the FAA for the waiver release and a written response should be received in the near future. O'Neil said the agreement with the Council is contingent on FAA approval. Mascari asked O'Neil if he will be tracking the sales to know when the infrastructure would be paid for? O'Neil said the Finance Director is reviewing all of the bonded debt and would provide a report on what order the debt should be paid. Ellis said it should be the Commission's decision on what debt to pay. O'Neil said he would bring the report to the Commission for review. O'Neil said there is fill being placed on the lots in the ACP. Ross Spitz has negotiated a contract to have the dirt leveled and compacted. The Commission is getting the fill from a U of Iowa construction project. There should be enough fill for at least the north side of the ACP. O'Neil said the cost of leveling the lots could be added to the sale price of the lots. Overton said the usable portion of the lot is worth$4.50 a square foot. He said the entire development should be worth about$5,000,000. Ellis asked if the price could be adjusted if the lots sold rapidly? Overton said it is in his interest and the Commission's interest to maximize the value of the lots. Dulek said the Commission is not tied to the original pricing rates. Overton said he will calculate how much per square foot the fill and compaction will cost and that will be added to the price of the lot. O'Neil said the City Manager would have a memo for the Commission that addresses the TIF request. O'Neil said one of the reasons for the long delay in a response from the Council might have been that the City's Economic Development Coordinator left and there was some delay in replacing him. Ellis asked whom the request letter was sent to? Anderson said it was sent to the mayor. 2. Codes and Restrictions—Dulek said several City staff have reviewed and commented on the restrictions. She said there were a lot of things taken out of the original document. Because it is now a sale as opposed to a lease,other City codes,like Zoning and Building,will control the development. She said an avigation easement would be developed for the whole subdivision. Mascari said that siting the buildings on the south side needs to be reviewed so that it would meet the standards for a possible ILS. Anderson said that the design should have a preliminary review by the Commission to make certain safety issues are addressed. O'Neil said the review should be for aviation compatibility. Dulek said the Council should designate someone to review the safety issues. Anderson said that should be the responsibility of the Airport Manager. Ellis said something should be included that addresses hazardous waste handling and disposal. Ellis also asked about landscaping? Anderson said the City standards are probably extensive enough to cover anything the Commission would want. Ellis asked about controlling the lighting. Dulek said it must meet FAA requirements. O'Neil said the City requires down lighting. 3 O'Neil said he had a couple of comments. He said he wanted to make it clear to the Commission that in the agreement,when it referred to"developer", it was referring to the City Council. Second,the air space study should be completed on FAA form 7460-1. O'Neil said the landscaping plan should have a maximum mature tree height of 35 feet. O'Neil asked the Commission if they wanted ground equipment shielded from the Airport side? The Commission said they wanted the outside storage on the south lots screened from the Airport. Dulek said the goal is to have this on the Council agenda for their January 21 meeting. Mascari made a motion to recommend the codes and restrictions,with the changes presented. Ellis seconded the motion and the motion passed,3—0,with Thrower and Robnett being absent. c. Environmental Assessment project- O'Neil said H.R. Green is waiting for replies to the reports they have distributed to various groups. Joe Trnka is meeting with members of the State Historical Society to discuss their opinions of the historic property at the Airport. The noise modeling is in progress and should be completed by the end of the month. d. Obstruction mitigation project- Stanley Consultants is moving forward with the project. They made a presentation to the City Council on January 6 to explain the project and let the Council know that they will begin to contact the obstruction owners and explain the mitigation project.The Council understood the program and thanked Stanley for the update. O'Neil said Stanley would develop a notification letter and send it to some of the owners on the prioritized list. Only the property owners of those obstructions that there is money to mitigate will be contacted. e. Strategic planning—subcommittee— Anderson said the City Manager will be sending the Commission a memo concerning funding for the study. CHAIRPERSON'S REPORT: Anderson said he would not be applying for a second term on the Commission. He said he might join the AOPA's volunteer program that supplies information to AOPA about local airports. COMMISSION MEMBERS'REPORTS: Mascari said a letter should be sent to Thrower concerning meeting attendance. Thrower has missed the last three meetings. Ellis said he hoped Thrower would continue to participate. Ellis said a letter should be sent to the Finance Department,defining how the lease and sale money from the ACP should be spent. Ellis said he would like something in writing from the FAA for building Mormon Trek through Airport property. Ellis wanted to know if the parking space lines could be repainted in the parking lot? O'Neil said he had discussed that with the FBO a month ago. Since the paint is water-based,that is a project that will have to wait until warmer weather. Anderson asked if there was any feedback from the dome being at the Airport? O'Neil said he was initially contacted by the contractor and was asked if there was any heated space at the Airport to work on the dome? O'Neil said that he told the contractor that non-aviation uses of the hangars were not normally permitted, but O'Neil felt this was a good community relations 4 project. The Commission did not have any heated space large enough to house the dome, but he told the contractor he could contact Jet Air or Gordon Aircraft to see if they would have space. O'Neil asked the contractor not to publicize the project until after it was completed because of security concerns. The tenant is paying the Commission his regular rent while the dome is in the hangar. ADMINISTRATIVE REPORT: The Commission had asked about reviewing City budget materials. O'Neil said it is public information and is on the City's website. O'Neil said he had a request to wave the Terminal Building room use fee for non-profit groups. The Commission said they were not interested in that. June 3 and 4, 2003 is the FAA Central Region AIP Conference in Kansas City. There was a memo in the packet stating the Council agendas will no longer be sent to commission and board chairpersons. A letter was received from Rock's Roadhouse that they have agreed to lease the Airport property for their parking lot on a month to month basis. The applications for the open seat on the Commission are due January 15, with the appointment being made at the January 21 Council meeting. The Council/Commission budget meeting is scheduled for January 27 at 6:30 p.m. O'Neil distributed a copy of the budget, as Council would review it. O'Neil explained a couple of changes in the budget that was presented by the City Manager to the Council. O'Neil said the Civil Air Patrol would like some office space at the Airport. O'Neil said he has discussed this with Jet Air. He said he may be able to negotiate space in Building D for airport operations and the CAP could use the space he is using in Building G. O'Neil said he told the CAP they might need to pay rent, utilities at the very least. O'Neil asked the Commission if they wanted him to pursue this? The consensus of the Commission was to negotiate whatever use of the space he thought would be best for the Airport. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for February 13,2003,at 5:45 p.m. ADJOURNMENT: The meeting w. adjo -"d at 7:17 p.m. 7/7</10 Marie •`n,Chairperson 5