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HomeMy WebLinkAbout01-13-2005 Airport Commission Meeting Minutes 4 • Minutes Iowa City Airport Commission APPROVED January 13,2005 Iowa City Airport Terminal Members Present: Randy Hartwig,John Staley, Carl Williams, Michelle Robnett Members Absent: Dan Clay Staff Present: Sue Dulek,Jeff Davidson Other Present: Rick Mascari,Jack Young Jr.,John Yeomans, David Hughes,Ron Duffe,Harry Wolf Call to Order: The meeting was called to order at 5:45 p.m. Recommendations to Council: Accept the Airport Strategic Plan. Approval of Minutes: Mr. Staley moved and Mr. Williams seconded motion to accept minutes from December 9, 2004 meeting. Motion carried. Public Discussion — Items not on the Agenda: John Yeomans and Jack Young of the United Methodist Men's Club addressed the Commission. Their purpose at the meeting is to request permission to hold a Fly In-Drive In Pancake/Sausage Breakfast on May 21, 2005. Estimated time of event will be 6:00 a.m. to 1:00 p.m. Ron Duffe has already given the Men's Club permission to use his hangar. The event will be advertised to the public and other airports and churches. Mr. Yeomans is not sure of the size of the crowd, but it should be no larger than Sertoma. Commission discussed insurance concerns, and tabled event request until next meeting. Unfinished Items for Discussion/Action: None Items for Discussion/Action: A. Runway 7/25 Project—David Hughes brought the Commission up to date on progress of the extension project. Field surveys were completed mid December. Geotechnical Engineers will get back out in the field when the weather is better. Started hydraulic model and preliminary designs. Mr. Hughes talked with the State Historic Preservation Officer and the FAA regarding the Memorandum of Agreement on the United Hangar, as to what requirements had to be in place as documentation for that hangar. The final draft of the MOA is at the SHPO, and should be approved this week. The later part of December, Mr. Hartwig received a"go" letter from FAA State Engineer, Ed Hyatt. The letter says they anticipate funding of the next phase of the project and to go ahead and start moving forward with the design. The next phase of the project will be the grading package for the runway extension and parallel taxiway. Airport not currently under contract for this phase of the project with Earth Tech, although it is in Earth Tech's Master Engineering agreement. Started discussions with Mr. Hartwig on what steps to take to get a supplemental agreement in place. Project looks very good, and we are moving forward. B. Aviation Commerce Park — Mr. Wolf brought Commission up to date on activity of the project. Mr. Wolf is optimistic things are going well. Ms. Robnett questioned the status of land parcels if the park deal fell through. Mr. Wolf is keeping a list of interested parties. Mr. Staley moved to approve resolution to extend of the agreement with Iowa Realty Commercial to sell and/or lease property in the Aviation Commerce Park. Seconded by Ms. Robnett. Resolution passed 3-0 on a roll call vote with Mr. Williams recusing himself. C. Strategic Plan—Jeff Davidson presented the Strategic Plan with all requested modifications requested at last meeting. Subject to further modifications by the Commission, the only difference to the final version will be to insert the executed resolution,and take off the final pending approval. Final plan will be on blue paper, and stapled as a booklet. Cost per booklet is about 50 cents. In lieu of February 1 council meeting,the City Clerk and City Attorney decided to have the minutes of this meeting presented to council with the Commission's Airport Commission January 13, 2005 Page 2 recommendation, prior to their consideration. Mr. Hartwig and Mr. Davidson will attend the work session meeting on January 31s`, and Mr. Hartwig will present it for their acceptance. The council will accept it on February I". The Commission thanked Mr. Davidson for his assistance and guidance on this project. The report communicates well, in a non-technical way, but also sets forth where the Airport would like to be several years from now. Mr. Staley moved to recommend approval of the strategic plan. Mr. Williams seconded. Resolution passed 4-0 on a roll call vote. D. Airport Budget—Mr. Hartwig represented the Commission at last Monday's city council meeting where City Boards and Commissions go over their budgets. Mr. Hartwig pointed out the biggest decrease was in personnel expense;the budget did include salary for an airport manager however. There is a request for money towards a park area. Commission discussed many areas at the airport that could use the maintenance and repair monies. E. Airport Management—Mr. Staley requested an update on the interns. Mr. Hartwig thinks they have 2 good candidates. There was discussion on the prospect of having an office in the terminal building. Snow removed efficiently from the runway with the new snowplow. Airport tractor broke, and is being repaired. F. Obstruction Mitigation Project—Mr. Hartwig provided an update on the project. Resolution to accept the hangar lighting project was moved by Ms. Robnett and seconded by Mr. Staley. Passed on 4-0 roll call vote. A group from Gerard Electric showed up to start the project, but the Airport was never notified of the work date. There was no way to alert all of the tenants. Commission needs to make sure a notification policy is in place for future issues. G. Airport Viewing Area—Mr. Hartwig stated the FAA wrote back, as to what they needed for the viewing area. Howard R. Green did the last ALP. Discussed grant possibilities. H. Iowa Dept. of Transportation Grant—Mr. Hartwig explained that the Airport Commission needs to tell DOT they will accept their grant for FY05 for hangar/floor repairs. Resolution to accept the grant was moved by Mr. Williams and seconded by Mr. Staley. Resolution passed on a 4-0 roll call vote. I. Hanger Repair-Resolution to award a contract repair for hangers B & C to CBS L.L.C. Moved by Mr. Staley. Seconded by Ms. Robnett. Resolution passed 4-0 on a roll call vote. The Commission instructed Ms. Dulek to provide for notification to tenants in the contract so that would know when their hangar was being prepared. Chairperson's Report: Mr. Hartwig reported the cleaning from the first snow fall went well with good reports from users. Commission Members Reports: Discussion on public use of the terminal meeting room. It was mentioned that our Airport was represented well in an aviation calendar. Administrative Reports: None. Set Next Meeting: Next meeting set for February 10,2005. Ad' rnment: Meeting ad'ourned at 8:50 p.m. t1 Randall D. Hartwig, Chair Date