HomeMy WebLinkAbout02-10-2005 Airport Commission Meeting Minutes MINUTES Approved
Iowa City Airport Commission
February 10, 2005
Iowa City Airport Terminal
Members Present: Randy Hartwig, Chair; John Staley, Carl Williams, Dan Clay,
Michelle Robnett
Staff Present: Sue Dulek
Others Present: Dave Hughes, Earth Tech, Elizabeth Freiburger, Bill Flannery,
Jack Young, Jr., John Yeomans
Determine Quorum:
Chairperson Hartwig called the meeting to order at 5:48 PM.
Approval of Minutes from January 13, 2005, Meeting:
Chairperson Hartwig asked if anyone had any corrections or changes. He noted that there
was a misspelled name; it should be John Yeomans. Under Item 8, runway 7 project, he
noted the terms "surveyor" should be "Geo Tech engineers"; "MLA" should be "MOA"
for Memorandum of Agreement. In the second paragraph, Hartwig noted that what they
were trying to convey was: "The next phase of the project would be grading, Earth Tech
is not currently under contract for this phase (the contract is under review) although Earth
Tech's Master Engineering Agreement is in effect. He also noted that instead of"in lieu
of Tuesday's Council meeting" it should read February 1st Council meeting.Staley
moved to accept the minutes as amended; seconded by Robnett. Motion carried 5 to
0.
Public Discussion —Items not on the Agenda:
None.
Items for Discussion/Action:
A. Methodist Men's Club Fly In—John Yeomans and Jack Young, Jr. co-chairs for
the fly in event were present. Yeomans discussed the insurance requirements for
the event, and stated that this is being taken care of. Saturday, May 2l51 is the
date of the fly in, which is also Armed Forces Day. They are planning to ask
local businesses to bring products in, such as motorcycles, boats, and trucks and
advertise during the event, as well as be listed as sponsors of the event with a cash
donation. They will plan on setting up the day before, and should be finishing up
by noon on Saturday. Questions were asked of Dulek regarding the insurance,
and she suggested they contact Erin Hefting with the City of Iowa City on this.
Williams moved to allow the Methodist Men's Club Fly In on Saturday, May
21“; seconded by Robnett. Motion carried 5 to 0.
B. Runway 07 Project—Earth Tech—Dave Hughes reported that since the last
meeting, Geo Tech has made it out in the field, and they expect a report back
soon. They have also done some preliminary grading on the site so they can
proceed to the storm water modeling. He stated that he met with the City Public
Works, and also some engineers who do storm water modeling, as well as a
representative for the Mormon Trek Project, in order to tie all of the projects
together around the airport. The various procedures that will have to be followed,
such as permits with D.N.R. and F.E.M.A., were also discussed.
C. Aviation Commerce Park—Dulek stated that she passed out several items to the
members this evening, including the purchase agreement for an offer of about
$3.1 million from Wal-Mart for airport property; and a memo from Steve Atkins,
City Manager. She noted that on this Tuesday's Council meeting, there is an
agenda item to set the public hearing for this issue: An actual decision will not
take place until the March 1 Council meeting. Dulek then noted that the
Commission needs to decide if they want to recommend to the City Council to
accept the offer, or not. She noted that they should set a meeting for next week, if
possible, to review this issue. Hartwig will check with Commission members to
see what date works best for everyone.
D. Strategic Plan—Implementation—Hartwig noted that the presentation of the Iowa
City Municipal Airport Five-Year Strategic Plan was well received. Clay
reported that in general, there was a lot of positive reaction and feedback to the
Plan, and he felt it went very well. He thanked the various City departments for
their help in the process. The discussion then turned to the next focus of the
Commission, which will be deciding the management structure of the Airport. A
brief discussion ensued about this issue, with members questioning if they need to
do a search for a manager, or if they need to rewrite a job description for this
position. Hartwig asked Bill Flannery, of Snyder and Associates, if he wanted to
speak to this issue. Flannery stated that he managed the Des Moines Airport for
about twenty years. Flannery discussed the various issues that need to be
addressed in deciding what type of management the Commission would like to
see in the Airport. Members asked Flannery some general questions in order to
get an idea of where to start with this process. Robnett will continue working on
her list of duties that need to be decided upon by the Commission, and will get a
copy out to the members for their review. Hartwig then suggested that someone
from the Commission attend at least one City Council meeting per month, in order
to keep the communication going with the City and to keep the Council apprised
of the Commission's decisions. Robnett volunteered to attend a March meeting.
E. Airport Budget—Hartwig noted that the only thing he would add is that he did get
the year-end statement from the Farm Manager, and it's around $22,000 for their
cut. Clay asked if there was any more on next year's budget, as far as revisions
and approvals. Hartwig noted that there wasn't anything else but the $10,000
they requested. The discussion then turned to vehicle expense, and the van that
belongs to the Airport. A brief discussion ensued on whether or not they should
keep this van.
F. Airport Management—(1) Update: Clay stated that the two new interns started
February 151' Elizabeth Freiburger and Michael Tharp, and he introduced
Freiburger who was in attendance. Both are Airport Management majors at the
University of Dubuque. Tharp informed the Commission on the projects that she
has been involved in so far and so possible future projects. (2) Office Space for
Commission in Airport Terminal: Hartwig noted that a motion is needed to
amend the lease with JetAir, Inc., to exchange leased office space in the terminal
building for an office in Building D. The purpose of this amendment is allow the
airport manager office to be moved to the terminal building. Staley moved to
approve a resolution to amend the agreement with Jet Air to exchange office
space in Building D for office space in the terminal; seconded by Robnett.
Resolution passed 5 to 0 on a roll call vote.
G. Obstruction Mitigation Project—Stanley Consultants—Hartwig noted that he
could not speak to this issue, but he will contact them to get an update.
H. Airport Viewing Area—Hartwig noted that Flannery's firm is making the
drawings for the FAA, and noted that they need to get an exact estimate of cost.
Clay noted that there are a few things to be done first, such as an estimate for
fence, estimate for an architectural drawing of what the park will look like,
estimates for equipment and labor. Robnett noted that they also need a list of
contributors thus far, and Freiburger stated that she would work on this for the
next regular meeting.
Chairperson's Report:
Hartwig stated that two weekends ago there was a model airplane swap meet held at the
Airport, and it was reported to have gone very well. Hartwig then noted that March will
be the election of officers, and he offered his reflection of the past year.
Commission Members' Reports:
Staley thanked the other Commission members for their input and hard work, and stated
that he would like to keep Hartwig as Chairperson of the Airport Commission. Williams
noted that he has been working with the DOT on a"The Airport Security Plan" and that
he would like to get this on the agenda for the next meeting. Dulek noted they could add
this to the agenda for the Special Meeting. Clay again welcomed the new Airport interns,
and stated that he feels they are "on the right track"now and he looks forward to the
upcoming year. Robnett stated that she is honored to be on the Commission again, and
looks forward to working with everyone.
Staff Report:
None.
Set next meeting—March 10,2005 at 5:45 PM (**Special Mtg. to be held:
Wednesday, February 16, 2005—5:45 PM at the Airport)
Adjourn: Meeting adjourned at 7:47 PM.
t),iv1/41Randall D. Hartwig Date
Chairperson