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Home My WebLink About03-10-2005 Airport Commission Meeting Minutes • MINUTES FINAL Iowa City Airport Commission March 10,2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Carl Williams; Dan Clay; Michelle Robnett; John Staley Staff Present: Sue Dulek Others Present: Harry Wolf; Dave Hughes; Michael Tharp; Harry Hinckley; John Yeomans; Terry Edmunds DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:51 PM. RECOMMENDATIONS TO COUNCIL: None SELECT OFFICERS: Chairperson Hartwig asked for a motion to determine the method of voting, i.e., voice, show of hands, or ballot. Staley moved to use a voice vote for the selection of officers; seconded by Hartwig. Motion carried 5 to 0. Hartwig then asked for nominations for Chairperson of the Airport Commission. Staley moved to nominate Hartwig as Chairperson of the Airport Commission; seconded by Clay. Staley moved to cease nominations for Chair; seconded by Robnett. Motions carried 4 to 0; Hartwig abstaining. Hartwig then asked for nominations for Vice-Chairperson of the Airport Commission. Staley recommended Clay; however, Clay declined as he is moving soon and will be living outside city limits. Williams moved to retain Staley in the position of Vice- Chairperson of the Airport Commission; seconded by Hartwig. Motion carried 4 to 0; Staley abstaining. APPROVAL OF MINUTES FROM FEBRUARY 10,2005, and FEBRUARY 16, 2005,MEETINGS: Hartwig asked if anyone had any corrections. He noted a spelling error on the February 16 minutes, the second page, under Airport Management. Schneider and Associates should be Snyder. Robnett moved to accept the February 10,2005 minutes as submitted,and to accept the February 16 minutes as corrected; seconded by Williams. Motion carried 5 to 0. PUBLIC DISCUSSION: Harry Hinckley addressed the Commission regarding the decisions they need to make in regards to Airport management. He asked the members to think carefully as they move • ahead with these decisions, and stated that he looks forward to them finding a really good compromise on these issues. ITEMS FOR DISCUSSION/ACTION: A. Methodist Men's Club Fly In—John Yeomans discussed the theme of their fly in, stating that Jet Air has become a big supporter of it. The event has now become a two-day event,with breakfast offered both mornings. The Downtown Rotary Club and the Johnson County 4-H are also participating. He stated that information is going out to the public soon, and they've had a good response from vendors thus far. He also noted a web site at www.bigkidstoyshow.com that will be live soon. A Mustang airplane has been reserved to fly in, as well. Dulek noted that alcohol is not allowed to be served on City property, as Jet Air is planning a Friday Night Hangar Party. She will speak with Jet Air further about this. B. Runway 07 Project—Earth Tech—Terry Edmunds addressed the Commission, asking about the width of the new runway, as he has a long- wing aircraft, and he needs the extra room to turn around in. Dave Hughes noted that there would be a parallel taxiway there so it should not be a problem. He stated that Earth Tech would keep this in mind during the project. Hughes then gave the members an update on Earth Tech's work. He stated that he met with the State Historic Preservation Officer and an environmental specialist from the FAA to review the hangar documentation. Hughes stated that he also met with the Farm Manager to discuss the upcoming crops, and the impact of Earth Tech's work on this. Last week Hughes met with the City to discuss various issues. Members asked questions regarding the construction season, and items that still need to be decided. Hartwig noted that in order to start this next phase of work, the Airport Commission members need to authorize him, as Chair, to sign this agreement. Clay moved to adopt the Resolution Approving the Scope of Services for Runway 7-25 Extension & Parallel Taxiway—Grading ("Phase 3 of the Engineering Services Agreement") and Authorizing the Chair to sign and the Secretary to Attest to an Agreement Incorporating said Scope of Services; seconded by Staley. Resolution accepted 5 to 0 on voice vote. C. Aviation Commerce Park—Hartwig noted that the City Council did approve the sale of property for the proposed Super Wal-Mart. Realtor, Harry Wolf, addressed the members, stating that some preliminary field work has begun on this property. He stated that he is re-assessing the remaining lots. Dulek noted that Casey Cook did previous appraisals, and she will get copies to Wolf. Members asked questions regarding the value of the remaining land, and discussed various uses for it. The discussion then turned to leasing versus selling. It was decided that Hartwig, Clay, and Staley will meet next week with Wolf and City Manager Atkins,to further discuss the direction the City wants to go with this available land, and also the financial expectations. Dulek suggested they talk with Bill Flannery of Snyder and Associates to get his input, as well. D. Strategic Plan—Implementation—Clay noted that the interns, Elizabeth Freiburger and Michael Tharp, have been working on various aspects of the Strategic Plan, and he asked Tharp to give a brief update on what they're doing. Tharp introduced himself to the members, and stated that he is working with the Big Kids Toy Show in the areas of security and parking, displays and booths. Tharp also noted that he had put together a "media release" list that he can share with the members. He also brought everyone up to date on the manager's office being ready to go in the terminal building. Clay noted that the interns have also been working on the Operations Manual, and getting things updated. Clay commended the interns on doing a nice job. Hartwig then asked if anyone wanted to volunteer to attend the April 19 City Council meeting. He asked that they let him know. E. Airport Budget—Hartwig noted that he spoke with the Farm Manager today about getting some money out to put in the airport coffers. Williams noted that the January budget shows them over on the sewer utility charge, and he asked if this was going to be an on-going issue. Hartwig noted that this would occur approximately three times this year. The discussion turned to having extra money available for roofing and fencing issues, as well as signage. F. Airport Management—Robnett presented the members with her draft of three different ideas for the airport management issue. The three choices are: hire an administrative assistant; continue using consultants; or hire an actual manager. She worked with the interns to come up with a list of duties and functions that each of these positions would encompass. She asked that the members review her draft, and then at the next meeting they could integrate all of their ideas into one draft. Robnett gave an overview of the ideas she has come up with, concerning functions and salaries. G. Obstruction Mitigation Project—Stanley Consultants—Hartwig noted that he didn't have much to report at this time. He stated that they need to get something from Stanley first to see just where they are in the process. H. Airport Viewing Area—Clay noted that intern Freiburger has been working on getting information from various playground equipment companies,and he gave the members some handouts to review. The discussion turned to having an aviation theme in the viewing area, and in talking to various corporations in the area for donations. This led the conversation to speaking with philanthropic groups in the area to see if they would be interested in funding this from an educational standpoint. CHAIRPERSON'S REPORT: Hartwig noted that the Gazette ran an article on February 19 in regards to the EPA having a plane here that measured atmosphere in some manner. He said the U of I designed the software being used in the plane. He also stated that the FAA Central Regional Airport Conference is in May this year, and that there is money in the budget for someone to attend. COMMISSION MEMBER'S REPORTS: Clay noted that he has bought a house outside of the City limits, which means that he will no longer be able to be a regular voting member of the Commission. If the members would pass a resolution to appoint one advisory seat,then he can remain on the Airport Commission. This would, of course, open up a voting seat on the commission with City Council approval. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR APRIL 14,2005,AT 5:45 PM. ADJOURN: Meeting adjourned at 8:35 PM. RivP � ( d—A147 /CI, 017 Randall D. Hartwig Date Chairperson Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 NAME EXP. Daniel Clay 3/1/08 O/E X X X Randy 3/1/09 X X X X Hartwig Michelle 3/1/07 X X X X Robnett John Staley 3/1/06 X X X X Carl 3/1/10 X X X X Williams • KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member