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HomeMy WebLinkAbout05-12-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission May 12, 2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Carl Williams; John Staley Members Absent: Michelle Robnett; Dan Clay (advisory member) Staff Present: Sue Dulek Others Present: Ron Duffe; Elizabeth Freiburger, Intern; Dave Hughes, Earth Tech; Michael Tharp, Intern DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:50 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM APRIL 14,2005 MEETING: Clarification of G. Obstruction Mitigation Project—"There is little remaining in the project." Chairperson Hartwig stated that basically there are not many more obstructions for them to try to take care of, and that's the reason for assuming there will be some funds left. He stated that he could change this to read, "There are few obstructions remaining that can be addressed." Staley moved to accept the minutes of the April 14, 2005 meeting as changed; seconded by Williams. Motion carried, 3/0 (Robnett absent). PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Eastern Iowa Big Kids Toy Show—Duffe gave the members an update on the upcoming show that they are planning. He stated that invitations have been sent, and he shared a handout with the Commission. He stated that one of the runways (18/36) may be shut down during the show due to parking and safety issues. B. Runway 07 Project—Earth Tech—Hughes updated the members on where they are currently. He stated that it may not look like they're doing much, but there is a lot of work going on"behind the scenes." He noted that last week they met with the Department of Natural Resources, and they have a good feel for what they want submitted. Hughes also reported that the historian started on the United Hangar and is searching for historical documents on this building. Hughes also reported that they hope to have the necessary DNR permits in the next few months, as well as preliminary plans. • C. Aviation Commerce Park—Hartwig noted that Harry Wolf could not be present this evening,but stated that he did speak with him recently. Wolf is pursuing prospects for the Aviation Commerce Park. Dulek handed out a copy of a memo from the City Attorney to Council regarding Tuesday's City Council meeting and the rezoning for the Wal-Mart project. Planning and Zoning would like to require certain conditions, and these conditions were not contingencies on the purchase agreement. Therefore, the City Attorney has advised Council that Wal-Mart could back out if these contingencies are added. The question is whether Council will add these contingencies or not. Dulek suggested to the members that perhaps one of them would want to attend Monday's work session, and also be at Tuesday's Council meeting. D. Strategic Plan—Implementation—Hartwig stated that one of the main issues he had hoped to talk about tonight was the airport management portion of the Strategic Plan. He said this would need to be pushed back as Robnett submitted her resignation. He stated there was nothing new on the Strategic Plan currently. The discussion turned to statistics, and Hartwig noted that Tharp is keeping track of some various stats (e.g.: business planes vs. private). Tharp explained the web site and database that he is creating with this data. E. Airport Budget—Hartwig noted that he talked to Deb Mansfield recently regarding the budget. It's almost year-end—June 30`h. Hartwig briefly discussed some of the main accounts, noting that it looks like they're in pretty good shape. Questions were raised about the "Other Repair & Maintenance" account's balance. The members discussed whether or not they wanted to spend the money that is left, before year-end. F. Airport Management 1. Present—Updated/Status Report—Hartwig noted that without Robnett, he feels they cannot discuss this. He would like to have a complete discussion regarding this at next month's meeting. He asked that the members get their comments and suggestions in before then. 2. Future—Management Model/Job Description—Hartwig noted that the big decision here is whether or not they want to hire a full-time airport manager, or expand on what they have now. He noted that he should have some information soon from Personnel regarding a job description, as well as salary ranges, that they would need to consider. Discussion turned to what the current budget allows for this account. Freiburger was asked to put a list together of the various tasks the interns have been handling—sort of a secretarial list—so the Commission can use this in their discussion. G. T-Hangar Leases—Hartwig would like the Commission to decide if any changes are needed to this document, as he would like to get the leases mailed out sooner this year. Hartwig noted that he will recuse himself from any vote due to the conflict he has a tenant. Discussion turned to the procedure necessary for leases, waiting lists for hangars, and the various issues involved with the leasing process. Hartwig asked the members to think about the lease issue, and also about the rates that they charge for leasing. Freiburger stated , _ that the average is $119 among the airports she contacted. It was suggested that"email address" be added to the lease, for ease of contact. H. Obstruction Mitigation Project—Stanley Consultants 1. Update—Hartwig stated that basically the one issue left pertains to a sign at Hargrave-McEleney. Stanley is working on this still. Consider a resolution accepting the tree removal project by Peterson Contractors, Inc.—Hartwig noted that they have a letter from Stanley Consultants recommending payment. Staley moved to approve the resolution accepting the tree removal project; seconded by Williams. Resolution A-05-09 passed on a roll call vote, 3/0 (Robnett absent). I. Airport Viewing Area—Freiburger noted that the fencing is in the process of being approved, and that they have received some CAD drawings for review. She stated that they also need to finalize the ideas for the shelter. J. Set Public Hearing on Gordon Lease—Hartwig noted that they need to set a public hearing for the Gordon lease. Anything more than three years requires a public hearing; they are asking for five years. Williams moved to set the public hearing for June 9, 2005; seconded by Staley. Motion carried, 3/0 (Robnett absent). CHAIRPERSON'S REPORT: Hartwig noted that the FAA Conference is the 24th and 25th of May. He asked the members to let him know if they had an interest in attending. He also stated that they need to get their"recruiting hats" out so they can fill the empty seats. COMMISSION MEMBERS' REPORTS: Staley-none. Williams thanked Robnett for her service; stated he would be out of town next week but planned to attend next weekend event at the airport. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR JUNE 9,2005 AT 5:45 P.M. ADJOURN: Meeting adjourned at 7:48 P.M. 11 D 4 - (o - as Randall D. Hartwig, Chairper n Date Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 4/14 5/12 NAME EXP. Daniel Clay 3/1/08 O/E X X X X -- Randy 3/1/09 X X X X X X Hartwig Michelle 3/1/07 X X X X X 0 Robnett John Staley 3/1/06 X X X X X X Carl 3/1/10 X X X X X X Williams HEY: X = Present = Absent O/E= Absent/Excused NM= No meeting — = Not a Member