HomeMy WebLinkAbout05-12-2005 Airport Commission Meeting Minutes MINUTES APPROVED
Iowa City Airport Commission
May 12, 2005
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; Carl Williams; John Staley
Members Absent: Michelle Robnett; Dan Clay (advisory member)
Staff Present: Sue Dulek
Others Present: Ron Duffe; Elizabeth Freiburger, Intern; Dave Hughes, Earth
Tech; Michael Tharp, Intern
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:50 PM.
RECOMMENDATIONS TO COUNCIL:
APPROVAL OF MINUTES FROM APRIL 14,2005 MEETING:
Clarification of G. Obstruction Mitigation Project—"There is little remaining in the
project." Chairperson Hartwig stated that basically there are not many more obstructions
for them to try to take care of, and that's the reason for assuming there will be some
funds left. He stated that he could change this to read, "There are few obstructions
remaining that can be addressed." Staley moved to accept the minutes of the April 14,
2005 meeting as changed; seconded by Williams. Motion carried, 3/0 (Robnett
absent).
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
A. Eastern Iowa Big Kids Toy Show—Duffe gave the members an update on the
upcoming show that they are planning. He stated that invitations have been
sent, and he shared a handout with the Commission. He stated that one of the
runways (18/36) may be shut down during the show due to parking and safety
issues.
B. Runway 07 Project—Earth Tech—Hughes updated the members on where
they are currently. He stated that it may not look like they're doing much, but
there is a lot of work going on"behind the scenes." He noted that last week
they met with the Department of Natural Resources, and they have a good feel
for what they want submitted. Hughes also reported that the historian started
on the United Hangar and is searching for historical documents on this
building. Hughes also reported that they hope to have the necessary DNR
permits in the next few months, as well as preliminary plans.
•
C. Aviation Commerce Park—Hartwig noted that Harry Wolf could not be
present this evening,but stated that he did speak with him recently. Wolf is
pursuing prospects for the Aviation Commerce Park. Dulek handed out a
copy of a memo from the City Attorney to Council regarding Tuesday's City
Council meeting and the rezoning for the Wal-Mart project. Planning and
Zoning would like to require certain conditions, and these conditions were not
contingencies on the purchase agreement. Therefore, the City Attorney has
advised Council that Wal-Mart could back out if these contingencies are
added. The question is whether Council will add these contingencies or not.
Dulek suggested to the members that perhaps one of them would want to
attend Monday's work session, and also be at Tuesday's Council meeting.
D. Strategic Plan—Implementation—Hartwig stated that one of the main issues
he had hoped to talk about tonight was the airport management portion of the
Strategic Plan. He said this would need to be pushed back as Robnett
submitted her resignation. He stated there was nothing new on the Strategic
Plan currently. The discussion turned to statistics, and Hartwig noted that
Tharp is keeping track of some various stats (e.g.: business planes vs.
private). Tharp explained the web site and database that he is creating with
this data.
E. Airport Budget—Hartwig noted that he talked to Deb Mansfield recently
regarding the budget. It's almost year-end—June 30`h. Hartwig briefly
discussed some of the main accounts, noting that it looks like they're in pretty
good shape. Questions were raised about the "Other Repair & Maintenance"
account's balance. The members discussed whether or not they wanted to
spend the money that is left, before year-end.
F. Airport Management
1. Present—Updated/Status Report—Hartwig noted that without Robnett,
he feels they cannot discuss this. He would like to have a complete
discussion regarding this at next month's meeting. He asked that the
members get their comments and suggestions in before then.
2. Future—Management Model/Job Description—Hartwig noted that the
big decision here is whether or not they want to hire a full-time airport
manager, or expand on what they have now. He noted that he should
have some information soon from Personnel regarding a job
description, as well as salary ranges, that they would need to consider.
Discussion turned to what the current budget allows for this account.
Freiburger was asked to put a list together of the various tasks the
interns have been handling—sort of a secretarial list—so the
Commission can use this in their discussion.
G. T-Hangar Leases—Hartwig would like the Commission to decide if any
changes are needed to this document, as he would like to get the leases mailed
out sooner this year. Hartwig noted that he will recuse himself from any vote
due to the conflict he has a tenant. Discussion turned to the procedure
necessary for leases, waiting lists for hangars, and the various issues involved
with the leasing process. Hartwig asked the members to think about the lease
issue, and also about the rates that they charge for leasing. Freiburger stated
, _
that the average is $119 among the airports she contacted. It was suggested
that"email address" be added to the lease, for ease of contact.
H. Obstruction Mitigation Project—Stanley Consultants
1. Update—Hartwig stated that basically the one issue left pertains to a
sign at Hargrave-McEleney. Stanley is working on this still. Consider
a resolution accepting the tree removal project by Peterson
Contractors, Inc.—Hartwig noted that they have a letter from Stanley
Consultants recommending payment. Staley moved to approve the
resolution accepting the tree removal project; seconded by
Williams. Resolution A-05-09 passed on a roll call vote, 3/0
(Robnett absent).
I. Airport Viewing Area—Freiburger noted that the fencing is in the process of
being approved, and that they have received some CAD drawings for review.
She stated that they also need to finalize the ideas for the shelter.
J. Set Public Hearing on Gordon Lease—Hartwig noted that they need to set a
public hearing for the Gordon lease. Anything more than three years requires
a public hearing; they are asking for five years. Williams moved to set the
public hearing for June 9, 2005; seconded by Staley. Motion carried, 3/0
(Robnett absent).
CHAIRPERSON'S REPORT:
Hartwig noted that the FAA Conference is the 24th and 25th of May. He asked the
members to let him know if they had an interest in attending. He also stated that they
need to get their"recruiting hats" out so they can fill the empty seats.
COMMISSION MEMBERS' REPORTS: Staley-none. Williams thanked Robnett for
her service; stated he would be out of town next week but planned to attend next weekend
event at the airport.
STAFF REPORT: None.
SET NEXT REGULAR MEETING FOR JUNE 9,2005 AT 5:45 P.M.
ADJOURN: Meeting adjourned at 7:48 P.M.
11 D 4 - (o - as
Randall D. Hartwig, Chairper n Date
Airport Commission
ATTENDANCE RECORD
YEAR 2005
(Meeting Date)
TERM 1/13 2/10 2/16 3/10 4/14 5/12
NAME EXP.
Daniel Clay 3/1/08 O/E X X X X --
Randy 3/1/09 X X X X X X
Hartwig
Michelle 3/1/07 X X X X X 0
Robnett
John Staley 3/1/06 X X X X X X
Carl 3/1/10 X X X X X X
Williams
HEY: X = Present
= Absent
O/E= Absent/Excused
NM= No meeting
— = Not a Member