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HomeMy WebLinkAbout06-09-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission June 9, 2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Carl Williams; John Staley; and Dan Clay (advisory member) Members Absent: None Staff Present: Sue Dulek Others Present: Dave Hughes, Earth Tech; Michael Tharp, Intern; Ron Duffe; Dennis Gordon; John Yeomans DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:57 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM MAY 12,2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the minutes of the May 12, 2005,meeting. Staley moved to accept the minutes of the May 12,2005 meeting as submitted; seconded by Williams. Motion passed 3-0. PUBLIC DISCUSSION: John Yeomans, Committee for the Big Kids Toy Show, reported on the May 20`s-22"d show at the Airport. He stated that they had a good turnout at the breakfasts, as well as the shows, and he thanked Jet Air for their support. He stated that his committee will be meeting again soon to discuss next year's show, and that they would like to reserve the airport for the same weekend next year. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project—Earth Tech—Dave Hughes,Earth Tech, was present. They continue to work on the design and specs for the box culvert and grading and are getting closer to submitting this to the DNR. Hartwig moved to bring Item K—Jet Air, Inc. Lease with Hertz,to this position on the agenda. Seconded by Williams. Motion passed 3-0 K. Jet Air,Inc. Lease-Consider Grant-Consider Amending Nature/Scope of Project—Ron Duffe introduced Mike Miller of The Hertz Corporation, and stated that Hertz was interested in setting up an office at the Iowa City Airport. Jet Air and Hertz have reached an agreement; however, he wanted to speak with the Commission regarding what will be needed to be done (i.e.,parking, office space, sidewalks, etc.). Clay noted that two things come to mind: is there going to be increased traffic in the area, and if so they do need to replace that surface area; and who would be responsible for renovations to the existing structure. Duffe noted that the inside of the hangar they are considering is already set up with an office area. Clay asked Miller how much space they would need for parking of the cars that Hertz will be leasing at this location. Miller stated that with the ability to move cars around between the various Hertz locations that he is overseeing, he shouldn't have more than 25 to 40 cars allocated for this location. He also stated that their hours will be Monday thru Friday, 7:00 AM to 6:00 PM, Saturday 9:00 AM to 12:00 noon; and closed on Sunday. Miller stated that at first he plans to have 3 to 5 employees, and that he will always have an employee on- call to handle off-hour emergencies. Hartwig noted that they need to decide what all is needed, and get some final paperwork drawn up. Dulek noted that they would have until the next Commission meeting, July 14th, to get everything finalized. Miller will check with Hertz to see if they have a standard agreement form, and he will be in contact with Dulek regarding specifics. The discussion turned to paying a monthly fee,versus a percentage of income. The cost of similar leases at other airports was also discussed. The issue of insurance coverage as discussed, as well, and Dulek stated that she would check with the City's insurance carrier to see what is required. Hertz will also be putting up a sign on the side of the hangar, and would like to find out if they can also put one at the Airport's entrance. Dulek will check on this, as well. B. Aviation Commerce Park—Hartwig noted that Realtor Harry Wolf was not present this evening, but that the Wal-Mart project was moving ahead with the City Council's 4 to 2 approval at their last meeting. Clay noted that at the Commission's last meeting they talked about developing a land-use plan for the remaining areas of the Airport that could potentially be used for sale or lease, mainly the south end and the southeast corner. C. Airport Budget—Hartwig noted that there wasn't anything specific to report. He did note that he met with Deb Mansfield, City staff who handles the budget, and she explained the discrepancy in the Revenue account. Williams asked about the "City Vehicle Replacement" account. Hartwig noted that he couldn't answer Williams' question, but that he will check with Mansfield for clarification. Staley asked about the "Repair and Maintenance" account, and members asked if they could use some of this money for needed repairs. Hartwig noted that there is money for asphalt work. He will, however, check with Steve Atkins, City Manager, to see how they can spend this money. D. Airport Management—Hartwig noted that the present arrangement of management at the Airport seems to be working well. He further noted that he would envision a continuation of this setup, with possibly a temporary employee (TAPE ENDS)being hired to help out. Hartwig stated that he met with Sylvia Mejia, Personnel Administrator, recently to put together a job description for this position. This position would need to handle the daily mail, completing check requests, handling the daily bookkeeping duties, and basic office management duties. Clay noted that this person could also handle the Commission's meeting agendas and packets, instead of having Dulek handle this task. Hartwig noted that he himself would like to see the Commission members more involved in the Airport operations. Clay stated that he would like to see the Commission make a decision to continue with the current management system, for at least the next year, so they can report to the City Council that they have made this decision and give some closure to this issue before moving forward. It was noted that the FBO's contract to provide Airport Manager services is up at the end of June, and then it will go month-to-month. Duffe noted that they definitely are interested in continuing their contract. Staley moved that the Commission proceed under the assumption that the negotiations with the FRO be consistent with the development of this new position and give Hartwig the authority to work with Human Resources to create a job description and advertise for this new position; seconded by Williams. Motion passed 3-0. Clay then commented that the people at the University of Dubuque have been very pleased with the opportunity for their students to participate in the internships at the Iowa City Airport. Clay noted that Elizabeth Freiburger, one of this year's interns, has left for a full-time position elsewhere. He further stated that the University of Dubuque has asked for some feedback on this program, and has also asked if the Airport would be interested in taking more interns. Clay will be meeting with Mike and Elizabeth, and he asked the members to give him any feedback on the intern program. Tharp noted that he would be interested in this new position. E. T-Hangar Leases—Hartwig recused himself from discussion on whether to increase the rent due to a conflict of interest (he is a t-hangar tenant). Williams noted that his feeling was that they keep the rates the same on the older hangars, as they need to do some repairs before any increases are made. Tharp gave the members some feedback on what other airports charge, and what is included in their monthly fees. He stated that he felt they could make increases on the newer hangars, I, J and K. The discussion continued with members giving their feedback on this issue. Dennis Gordon stated that the need for more T-hangars is great, and they should address how they could build more hangars. Clay noted that the Airport's debt is more of an issue, and once that is taken care of, they can then consider new hangars. Staley moved that they increase the rate on Hangars I, J and K by$10/month, and to keep the rent 'as is' on the older hangars; seconded by Williams. Motion passed 2-0 with Hartwig recusing himself. Hartwig noted that these rates would not go into effect until October 15`, so he would like to see repairs done before then. He then asked if members felt there was anything else in the lease itself that needed changed. Discussion centered around the addition of a date or time frame when there is a sold airplane and an open hangar. It was suggested to add the wording: The Commission shall have the option to exercise termination of the lease 90 days after the sale of the airplane, if the hangar is still empty. (TAPE ENDS) The discussion turned to the issue of people painting in the hangars, and the problems that have been encountered with this. Dulek noted that they could add wording to exclude painting in the lease. Dulek will work on this wording. F. T-Hangar Waiting List Policy—Hartwig noted that he and Tharp worked on this policy, and that he feels it is important to adopt such a policy. Williams moved to adopt the proposed "Hangar Waiting List Policy"; seconded by Staley. Motion passed 3-0. G. Obstruction Mitigation Project—Stanley consultants—Hartwig noted that there wasn't anything new to report. H. Airport Viewing Area—Clay noted that Freiburger was working on this project. Clay currently is adding details to the plan regarding the shelter (i.e., height, etc.). Williams asked if they had a revised cost on this project. Clay will check with Freiburger on what she found out. It was also noted that grant money is available for the fencing in this project. I. Building H—Hartwig opened the public hearing on the Hangar Use Agreement with the University of Iowa for Space in Building H. No one came forward to address the Commission; public hearing was closed. Staley asked if the simulator was still working, and he read from the agreement where it states this space is for the simulator. An addition to the wording was discussed, where it would state, "The use of this space is for aviation research." Staley moved to approve the resolution approving the Hangar Use Agreement with the University of Iowa for Space in Building H,with the addition to the agreement to include "for aviation research"; seconded by Williams. Resolution A-05-10 passed on a roll call vote,3/0. J. Iowa Department of Transportation Grant—Consider Amending Nature/Scope of Project—Hartwig noted that this involves putting hard-surface floors in buildings B and C. This money cannot be used to fix the roof on building K. The Commission authorized the Chair to move forward with the grant. K. (see above) L. Consider motion to adjourn to closed session to discuss imminent litigation— Hartwig moved to adjourn to closed session; seconded by Staley. Motion passed 3-0 on a roll call vote. Commission adjourned to closed session at this time. Commission reconvened in open session. Williams moved that Dulek proceed and file court actions, if necessary, to evict the t-hangar tenant and to obtain money judgment for unpaid rent; seconded by Staley. Motion passed 3-0. REPORTS OF CHAIRPERSON, COMMISSION MEMBERS,AND STAFF: Hartwig noted that they received a questionnaire from the State concerning WAAS instrument approaches and Hughes commented on this, stating it has to do with "environmental impacts". Williams noted that he would like to have something added to the agenda—the emergency plan. He said they next need to invite all of the people who would be involved in this, and have a"day of emergency" or drill. Williams will make some contacts and will let members know what he finds out. Clay again thanked Intern Freiburger for her help this past year, and he wishes her well in her new position. SET NEXT REGULAR MEETING FOR JULY 14,2005, at 5:45 PM. ADJOURN: Meeting adjourned at 8:20 PM. g,‘.‘1 11( vkv Randall D. Hartwig, Chai Date . Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 4/14 5/12 6/9 NAME EXP. Daniel Clay 3/1/08 O/E X X X X --- --- Randy 3/1/09 X X X X X X X Hartwig Michelle 3/1/07 X X X X X 0 0 Robnett John Staley 3/1/06 X X X X X X X Carl 3/1/10 X X X X X X X Williams KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting --- = Nota Member