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Home My WebLink About08-11-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission August 11,2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; Dan Clay (advisory member) Members Absent: Carl Williams, John Staley Staff Present: Sue Dulek, Michael Tharp Others Present: Dave Hughes, Earth Tech; Bruce Ahrens, Farmers National Company; Harry Wolf, Iowa Realty DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:47 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM JULY 14, JULY 27, AND AUGUST 8,2005 MEETINGS: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Horan moved to accept the minutes of the July 14, July 27, and August 8, 2005 meeting as submitted; seconded by Farris. Motion passed 3-0 (Staley and Williams absent). PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project—Earth Tech 1. Update—Hartwig stated that last Friday morning, the FAA called and stated that Congress did not appropriate enough funds to cover all of the projects the FAA had planned. Consequently, the Runway 7/25 project did not receive all the funds we were expecting for this year, which means a delay. Hughes then discussed the box culvert and grading/earthwork projects that Earth Tech is involved in. The box culvert work should start in September, according to Hughes, but the grading/earthwork project will need to be delayed until the FAA. provides additional funding. 2. Farris moved to rescind Resolution No. A-05-15, passed on August 11, 2005, re: construction of earthwork (Phase 2); seconded by Horan. Resolution No. A-05-15 was rescinded on a roll call vote, 3-0 (Staley and Williams absent). 3. Farris moved the resolution approving Consultant Agreement with Earth Tech for general professional services with each project to be approved via a"project task order;" seconded by Horan. Resolution No. A-05-17 passed on a roll call vote,3-0 (Staley and Williams absent). 4. Hartwig moved the resolution approving "Project Task Order No. 1" for t- hangar floor installation in buildings B and C; seconded by Farris. Resolution No. A-05-18 passed on a roll call vote, 3-0 (Staley and Williams absent). 5. Horan moved the resolution approving"Project Task Order No. 2" for pavement rehabilitation in north t-hangar taxi lanes and west terminal apron; seconded by Farris. Resolution No. A-05-19 passed on a roll call vote, 3-0 (Staley and Williams absent). B. Farmers National Company—consider renewing agreement. Bruce Ahrens of Farmers National Company spoke briefly with the Commission members about the relationship of Farmers National Company,previously known as Doane- Western, with the City of Iowa City and the Airport to manage the agricultural land at the Airport. The 1982 agreement is renewed automatically unless the Commission provides notice by the end of September. He spoke of the different crops that have been planted on this land. Ahrens stated that he would prefer to enter into a new agreement with the same terms as the 1982 agreement. Hartwig asked that this issue be put on the September meeting agenda. C. Aviation Commerce Park—Harry Wolf with Iowa Realty showed the members the proposed re-platting of the Commerce Park. He said the land has been rezoned to commercial, and that Planning and Zoning is reviewing the proposed platting. This takes into account the proposed Super Wal-Mart and the various changes that will take place with that project. The conversation turned to the appraisal values, and the need to make some decisions before Wolf starts marketing this remaining land. The members discussed various ideas on how to handle the sale or lease of this land, and asked questions in regards to the Wal- Mart project, timeframes, etc. (TAPE ENDS) Wolf told the members that in the next few weeks, he hopes to be back to the Commission with a formal recommendation for their approval regarding pricing. D. Sertoma Fly-in—Hartwig stated that this is the last of the month, and he hoped that others could make it. Hartwig made the motion to move Item G—Parcel of Land (Parcel No. 1020177001) to the next place on the agenda; seconded by Horan. Motion carried 3-0 (Staley and Williams absent). G. Parcel of Land: Parcel No. 1020177001 (the "Hagen parcel" located on Highway 1 between land owned by Patricia Wade and Ann Hargrave)—Hartwig stated that the issue here is that they need to decide if they want to pursue some use of this land, whether it be to sell or to lease. Members discussed the issue of having the F.A.A. approve something like this, as they would need their approval in order to sell this land. The discussion turned to the parcel of land, the size of it, and what the value of it would be. The issue of selling versus leasing was also discussed at length. There was a consensus to obtain the FAA's permission to sell or enter into a long term ground lease. Hartwig will keep this item on the agenda and will contact the FAA. E. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management—Clay spoke to the members about creating an Annual Report for presentation to the City Council. He and Tharp are working on this, and he will share this with the members once they have a working draft. Clay stated that he hopes they have something for the members to review by the next meeting. The discussion next turned to the issue of hiring an employee, most likely a half- time employee, to provide support services to the Airport. Tharp is currently doing most of these tasks. Clay and Hartwig met with Sylvia Mejia, the City personnel director to work on a job description. A discussion ensued regarding how this job will be structured, type of experience needed, and the duties/responsibilities. Clay stated that he would go ahead and make the changes that Sylvia Mejia suggested, and then he would pass a draft of the job description to the Commission members for their input. Tharp suggested the title be Airport Operations Specialist, and that the position should have some authority (i.e., pay bills, make phone calls for work order-type jobs, etc.) as well as be a three- quarter-time position versus half-time. Clay also stated that the University of Dubuque is interested in continuing their internship program with the Airport. F. Obstruction Mitigation Project— Stanley Consultants—Hartwig stated that they need a summary report on what has been done, and they can then send that to the F.A.A. G. Subcommittees—update of current and establishment of new ones—Hartwig stated that he would like to set up a couple subcommittees, but that maybe they should wait until the employee position is filled. Ideas for subcommittees, so far, are: finance, infrastructure, and marketing/PR committee. Hartwig also stated that he would like to have some type of committee that deals with the various leases, and could keep up-to-date on these types of things. The discussion turned to various ideas, including a land-use committee. Hartwig stated that he would like to set up a finance committee and an infrastructure committee first. (TAPE ENDS) CHAIRPERSON'S REPORT: None. COMMISSION MEMBERS' REPORT: None. STAFF REPORT: None. Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 4/14 5/12 6/9 7/14 8/11 NAME EXP. Daniel Clay 3/1/08 O/E X X X X --- --- O Randy 3/1/09 X X X X X X X x X Hartwig Greg Farris 3/1/07 --- X X John Staley 3/1/06 X X X X X X X X O Carl 3/1/10 X X X X X X X O O Williams Howard 3/1/08 X X Horan KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting = Nota Member SET NEXT REGULAR MEETING FOR: September 8, 2005 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:28 P.M. RAzf < I) I 9 .zz . os Randall D. Hartwig, Chairperson Date