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Home My WebLink About09-08-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission September 8,2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; Carl Williams, John Staley (arrived at 5:55 PM) Members Absent: Dan Clay (Advisory Member) Staff Present: Sue Dulek, Michael Tharp Others Present: Dave Hughes, Earth Tech; Bruce Ahrens, Farmers National Company; Todd Locher, Attorney for Taylor Construction; Bob Downer, Attorney for Iowa Bridge & Culvert DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:46 PM. RECOMMENDATIONS TO COUNCIL: Motion approved recommending that the listing agreement with Iowa Realty be amended to provide for a two-lot scenario with respect to the lots not a part of the pending purchase offer. APPROVAL OF MINUTES FROM AUGUST 11, 2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Farris moved to accept the minutes of the August 11,2005 meeting as submitted; seconded by Williams. Motion passed 4-0 (Staley absent). PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Farmers National Company—Consider Resolution Approving Professional Management Services Agreement to Manage Farm Land—Williams moved to consider the resolution approving Professional Management Services Agreement to manage farmland; seconded by Horan. A brief discussion touched on the changes that need to be made to the agreement, and Dulek stated that she and Ahrens would take care of this. Resolution No. A-05-20 passed on a roll call vote, 4-0 (Staley absent). B. Runway 07 Project—Earth Tech 1. Update—Hughes stated that the FAA has asked that they update the Capital Improvement Plan for the runway, which they have done. The FAA then asked for a cost analysis, and Hughes stated they are attempting to set up a meeting with the FAA to better clarify these issues. This meeting will tentatively be in early October. He also mentioned that they received a small grant from the FAA to cover engineering services. 2. Williams moved to consider the resolution awarding contract and authorizing the Chairperson to sign and the Secretary to attest a contract for construction of the Box Culvert Project; seconded by Staley. A brief discussion followed, with Dulek noting there were three bids that were received on this project. Iowa Bridge & Culvert, Inc., has submitted the lowest bid of$910,000 for the box culvert project within the runway 7/25 extension project. She also noted that Taylor Construction, one of the bidders on this project who came in approximately $77,000 higher than Iowa Bridge & Culvert and approximately $35,000 over the engineer's estimate's estimate, has contacted the City Attorney's office and the FAA, as well as Earth Tech. They have a concern regarding the DBE (Disadvantaged Business Enterprise) goal. Dulek noted that Dave Hughes with Earth Tech looked into this concern, and found that Iowa Bridge & Culvert did meet this goal. The FAA concurs in awarding the bid to Iowa Bridge & Culvert. Todd Locher, representing Taylor Construction, then spoke to the Commission regarding this project and the concern over the DBE goal of 5%. Bob Downer, representing Iowa Bridge & Culvert, also spoke briefly to this issue, stating that Iowa Bridge & Culvert had followed all necessary rules and regulations in the bidding of this project. Resolution No. A-05-21 passed on a roll call vote, 5-0. Staley moved the resolution approving Supplemental Agreement No. 2 with Earth Tech for Engineering Services for Runway 7-25 Extension Project for the rerouting of Willow Creek and construction of box culvert; seconded by Farris. Resolution No. A-05-022 passed on a roll call vote, 5-0. C. Aviation Commerce Park—Chairperson Hartwig noted that realtor Harry Wolf was not sure if he could make this evening's meeting. He stated that they would move on in the agenda in case Wolf does arrive, and they will come back to this item later in the meeting. A brief discussion ensued regarding the listing agreement that Iowa Realty has for the Aviation Commerce Park land. It was noted that a 6-month extension was granted on this agreement. The members reviewed the memo from the City Manager regarding this agreement. Horan moved to accept the City Manager's recommendation a 2-lot scenario; seconded by Farris. Motion approved 5-0. D. Airport"Operations:" Strategic Plan—Implementation; Budget; and Airport Management 1. Update—Hartwig noted that in regards to the budget there was not much new as they are only a month or so into the new fiscal year. Horan asked about the vehicle sale, and where this money would go. Hartwig said he would find out the specifics of this. The members also briefly discussed the airport management position, noting that the budget still shows this as a full-time position. 2. Staley moved the resolution approving Second Consultant Services Agreement with Snyder & Associates for Temporary Management Services; seconded by Horan. Resolution No. A-05-023 passed on a roll call vote, 5-0. E. Airport Viewing Area—Hartwig informed the members of an email communication with the FAA in regards to this project. The FAA has concerns regarding a shelter and playground equipment. Hartwig noted that the bottom line is they will be installing a fence here. (return to Item C. Aviation Commerce Park) (TAPE ENDS) F. Subcommittees—Update of current and establishment of new ones—Hartwig stated that he feels an "infrastructure" subcommittee would be beneficial in helping them keep up-to-date on things within the Airport, and to set up priorities on projects that need completed. Farris gave the members a handout he had prepared on this. The members discussed the various issues that need to be addressed. Hartwig noted that he will be contacting Rick Fosse with the City and asking his help in identifying these priorities. The issue of land-use was also touched on. G. Annual Report to City Council—Hartwig noted that Dan Clay, Advisory Member, has offered to handle this. Mike Tharp is working with Clay on this report. Tharp noted that he is working on this and is setting it up similar to a corporate annual report. CHAIRPERSON'S REPORT: Hartwig noted that the Sertoma Fly-In was well received. He also noted there are State grants in place to repair the roofs on Buildings B and C, and money to do the floors, as well. He also noted that the roof on K needs to be looked at. COMMISSION MEMBERS' REPORTS: Horan stated that he heard good things about the fly-in, as well. He did note that he heard comments about loose gravel. Williams noted that next Monday at 1:00 P.M. there will be a meeting between Ron Duffe and the Police Department regarding a mock-emergency situation being planned. He stated that this was postponed due to the summer heat, but they are hopeful to do this yet this fall. Williams also welcomed the new members to the Commission. STAFF REPORT: Dulek noted that Mike Miller with Hertz is still working on the agreement. SET NEXT REGULAR MEETING FOR OCTOBER 13, 2005, AT 5:45 P.M. A Ja OURN: Meeting adjourned at 7:15 P.M. Lg Randall D. Hartwig, Chairperson) Date Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 4/14 5/12 6/9 7/14 8/11 9/8 NAME EXP. Daniel Clay 3/1/08 O/E X X X X --- --- 0 --- --- Randy 3/1/09 X X X X X X X x X X Hartwig Greg Farris 3/1/07 --- --- --- --- --- --- --- X X X John Staley 3/1/06 X X X X X X X X 0 X Carl 3/1/10 X X X X X X X 0 0 X Williams Howard 3/1/08 --- --- --- --- --- --- --- X X X Horan KEY: X = Present 0 = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member