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HomeMy WebLinkAbout10-13-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission October 13,2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; Carl Williams, John Staley • Staff Present: Sue Dulek,Michael Tharp Others Present: Dave Hughes, Earth Tech; Jack Young, Big Kids Toy Show; Ron Duffe DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: Pay Grade/Job Description of"airport operations specialist"—Staley moved to recommend that the budget be amended to delete the full time manager position and add a new position of airport operations specialist, at pay grade level of 23 at 60%time; seconded by Farris. Motion carried 5 to 0 to recommend this to Council. APPROVAL OF MINUTES FROM SEPTEMBER 8,2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Hartwig noted that on the second page, under 2., it states, "She also noted that Taylor Construction, one of the bidders on this project who came in approximately $77,000, has..." is not referring to a bid of$77,000, but$77,000 more than the bid. Williams moved to accept the minutes of the September 8,2005 meeting as amended; seconded by Farris. Motion passed 5-0. PUBLIC DISCUSSION: Jack Young addressed the Commission on behalf of the Big Kids Toy Show. He stated that they are hoping to have the 2006 show on May 19, 20, and 21. Young stated that they will be adding some activities at the 2006 show—they hope to have a dance on Saturday evening and to add more children's activities. He also stated that they are in the process of creating an ownership entity for the Toy Show,known as Family Foundations for Youth,to provide opportunity for teenagers to participate in summer camp activities they may not otherwise be able to take part in. The Commission agreed that the 2006 Toy Show planning sounds good. Ron Duffe reported that Hertz arrived about two weeks ago and they have hired a manager for the Iowa City location. He stated that they plan to do some remodeling first, and get their staff trained and ready to go. Dulek reported that she has had communication with Hertz regarding the leasing situation. Hartwig explained to the newer members what the plans are for this lease arrangement. The discussion turned to signage and what type and size Hertz plans to use. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project—Earth Tech 1. Update—Dave Hughes of Earth Tech reported to the Commission that they have received their permit from the D.N.R., and the contractor started work this week. Currently he is working on excavating, and construction of the box culvert. Hughes stated they plan to have a fairly large work crew so the project should move fairly quickly. Hughes then stated that last week there was a meeting with the FAA, and that it was a very productive meeting. He stated there are a few"hurdles"they need to get past—involving costs—and that the first step will be a thorough obstruction survey. Members asked various questions concerning this survey, stating that they thought this type of survey had already been taken care of Hughes stated that they would start on this right away, if approved. 2. Consider a resolution approving a supplemental agreement for engineering services for a detailed obstruction survey on the approach ends. Hartwig moved to consider the resolution approving a supplemental agreement for engineering services for a detailed obstruction survey on the approach ends; seconded by Williams. Resolution No. A-05-24 passed on a roll call vote, 5-0. B. Iowa Department of Transportation—Consider a resolution accepting an IDOT grant for airfield signs. Hartwig noted that this is a grant they are eligible for as a result of completing an acceptable security plan. The grant is for approximately $3,600 and will be used to replace fencing. Horan moved to consider a resolution accepting an IDOT grant for airfield signs; seconded by Staley. Resolution No. A-05-25 passed on a roll call vote, 5-0. C. Aviation Commerce Park—Dulek noted that the members' packets contained a proposed City Council resolution and a proposed amendment to the Wal-Mart purchase agreement, extending the closing date to January 31, 2006. She noted that this item would be on the Council's agenda for October 18. D. Airport"Operations": Strategic Plan—Implementation; Budget; and Airport Management— 1. Update—Hartwig reported on the part-time management person that they intend to hire. He noted that Dan Clay has been working with Sylvia Mejia, the Personnel Administrator for the City, in preparing a job description and deciding a pay grade. The members discussed the draft job description and the two pay-grade levels that Personnel suggested. Hartwig noted that they could always revisit this position at a later date, if they see a need, and increase it to a full-time position. Dulek suggested the members add, "prepares the agenda packet"to the job description, as well. Members noted the importance of knowing now whether this position can become full-time in the future. The discussion turned to the need to amend the current Airport budget, which shows an item for "airport manager, grade 27," and add a new item, "airport operations specialist,"with the new pay grade they decide on. (TAPE ENDS) 2. Pay Grade/Job Description of"airport operations specialist"—Staley moved to recommend the position of airport operations specialist at a pay grade level of 23 and 60% time; seconded by Farris. Motion carried 5 to 0 to recommend this to Council. Hartwig stated that he would rewrite the job description with the changes they discussed. Hartwig then discussed the Airport budgets for FY06 and 07, and several of the line items. Members then discussed what items need to be planned for, as far as maintenance, asphalt work, painting, etc. Hartwig noted that he and Farris met with a City engineer recently to get his opinion on what he felt the Airport needed to take care of in these areas. Hartwig also noted some of the increases that were made to the new budget. Hartwig also reported that the van the Airport no longer needed was able to be used by another department within the City. E. Airport Viewing Area—Hartwig stated that one of the FAA representatives who was here recently for a meeting did not see a problem with this once he saw the area himself. The members received a copy of a letter from Steve Atkins, City Manager, that was sent to the FAA to show the City's support for this viewing area. F. National Guard Lease—Consider a resolution approving a lease agreement with State of Iowa Armory Board for space to park motor vehicles—Hartwig reported to the members on the status of this lease, noting that once the lease has been executed,the Guard will pay back-rent dating to August 2004. The issue of insurance requirements will be waived,per Dulek. Horan moved to consider a resolution approving a lease agreement with State of Iowa Armory Board for space to park motor vehicles; seconded by Staley. Resolution No. A-05-26 passed on a roll call vote, 5-0. G. Annual Report to City Council—Hartwig shared with members what he and Clay have worked on to present to the City Council. H. Subcommittees' Reports—Discussion centered on"Facilities" and getting costs for the parking area in front of the terminal; costs for painting, furniture, etc. in the terminal; and upgrading to taxiways. All of the members agreed that they do need to prioritize these upgrades and, in order to do so, they need to get some actual costs. Farris stated that he plans to have some figures on these projects by the next meeting. CHAIRPERSON'S REPORT: Hartwig and Tharp discussed the leasing and hangar situation, and Tharp noted that Hanger 3 will be leased soon, and that Hanger 12 is the other one open. Members asked about the waiting list for the newer hangars. Hartwig noted that when the FAA was here recently, they were able to go to the U of I hangar and see the simulator, as well as participate in it. Hartwig also noted that the Iowa City Area Development group would be meeting at the Airport conference room on October 20. Hartwig noted that the Commission needs to get back having someone attend the City Council meetings. COMMISSION MEMBERS' REPORTS: Williams updated the Commission on recent meeting concerning possible emergency training at the airport. Williams also announced his resignation due to increased work load at his job. Horan volunteered to be at City Council meetings as needed. STAFF REPORT: Tharp stated that last month the Commission asked him to put together an activity summary of the operations going on at the Airport. He stated that since he is there only three days per week, that leaves four days that he is unable to keep track. He did note a web site that has flight following where this type of information can be obtained, as well. He shared a graph that he had prepared, noting a range of 540 to 600 operations in the month of September. SET NEXT REGULAR MEETING FOR: November 10,2005 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:20 P.M. QvAir �� � 1 -�► b5 Randall D. Hartwig, Chairperso Date Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 4/14 5/12 6/9 7/14 8/11 9/8 10/13 NAME EXP. Daniel Clay 3/1/08 O/E X X X X --- --- 0 --- --- --- Randy 3/1/09 X X X X X X X x X X X Hartwig Greg Farris 3/1/07 --- --- --- --- --- --- --- X X X X John Staley 3/1/06 X X X X X X X X 0 X X Carl 3/1/10 X X X X X X X 0 0 X X Williams Howard 3/1/08 --- --- --- --- --- --- --- X X X X Horan KEY: X = Present 0 = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member