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HomeMy WebLinkAbout11-10-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission November 10,2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; John Staley; Dan Clay Staff Present: Sue Dulek, Michael Tharp Others Present: Dave Hughes, Earth Tech; Ron and Pat Wade; Jay Honeck, Big Kids Toy Show DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:47 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM OCTOBER 13, 2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Staley noted that on page 2, under Runway 07 Project, instead of saying "...construction of the box"it should say"...construction of the box culvert." Staley moved to accept the minutes of the October 13,2005 meeting as amended; seconded by Horan. Motion passed 4-0. PUBLIC DISCUSSION: Ron and Pat Wade were present to speak with the Commission regarding some land issues. Mr. Wade owns land at 1565 Gilbert Street. Due to being in the"flight path" areas for the Airport and the restrictions this has made on his land,Mr. Wade asked the Airport Commission if they would be willing to lease or sell land at either end of the airport for parking. The Commission told Mr. Wade that they would keep in contact with him regarding this matter. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project—Earth Tech --Dave Hughes of Earth Tech reported that due to the mild weather so far,the project is moving along and should be completed in December, instead of the spring. Hughes also noted that the FAA is meeting to discuss survey requirements for the "405" survey needed for LPV instrument approaches and that they are trying to finalize this project. Hughes also reported that in regards to the air space and the hotel, and the proposed approach,they have filed this with the FAA and it could be 45 to 60 days before they hear back on this. Hughes noted that they did receive a preliminary feedback on flight procedures, which stated that there would be no impact on the proposed approach, but, he noted,this is only one portion of the FAA looking at it and that there are several other areas of the FAA that must respond. Hartwig asked Hughes to describe the runway protection zone that will be on the west end of the Airport. Hughes pointed out this area on the map, and answered the Commission's questions regarding this. Hartwig noted that one of the things the Commission needs to decide is what they want to do with this area. Hughes noted that the FAA has released the ground outside of the runway protection zone and that it can now be leased or sold. Hartwig noted that they would now need a survey and appraisal on this land before they finalize anything. Horan noted that he would be open to leasing part of the land and that he only has minimal concerns on usage. Hughes also reported on some other items they are working on—the t-hangar area, the hangar floors. He stated that they have been talking with several different concrete contractors here in the area to see if they are interested in this project. Hughes stated that with the money available, they would be able to do all the floors in these hangars. Therefore,they will be moving forward with plans and documents in order to have this ready for the next Commission meeting, with hopes of having an early-spring construction date. Hartwig noted that they plan to have a letter sent to those in hangars B and C that will outline the plan for this project. They hope to be able to do three hangars at a time, but first they need to finalize plans for this project (i.e. alternative plans for displaced tenants). Hughes stated that they hope to make this a 45 or 60-day contract so they have adequate time to complete it. B. Aviation Commerce Park—Dulek noted that Wal-Mart is asking the City Council for another extension, due to the on-going lawsuits against the Super Wal-Mart land purchase with the City. They are asking for an extension to July 31, 2006, in light of the trial date in February. She noted that this issue is on the Council's agenda for next week's meeting. Members asked Dulek questions regarding the Wal-Mart purchase, noting that until this purchase is finalized, not much else can be done. The discussion then turned to the City Council vote on this issue, and how each Council member voted. C. Airport"Operations": Strategic Plan—Implementation; Budget; and Airport Management— Hartwig stated that in the past the Commission had talked about making more regular appearances at City Council meetings, and that he would like to see them do this. Also, Hartwig noted that he had hoped to have Karin Franklin here this evening to discuss the South Airport development issue. He stated that Steve Atkins, City Manager, wanted to wait until next month to do this, and that hopefully they can do this after the Commission meeting in December. With respect to the budget, Hartwig asked if members had any questions. He noted that he had highlighted a couple items—one thing that was overlooked was sending out billing statements of the other leases they have (i.e., Toyota,National Guard, School District, etc.). Hartwig noted that Bill Flannery is looking into some of these issues, and that the National Guard lease has been taken care of and Dulek confirmed that the lease was signed. (TAPE ENDS) Discussion continued with Hartwig briefly discussing several items on the budget. He noted that he and Mike worked on the budget with Deb Mansfield's help, and that it will be 2 submitted Monday when he meets with Steve Atkins and Kevin O'Malley to go over the submittal. Hartwig noted that a big item on the budget would be the resurfacing of the north parking area. Hartwig noted that in regards to the Airport Management issue, the City Council had approved the part-time Operations Specialist. Hartwig asked the members how they would like to proceed with advertising, interviewing, etc. Clay noted that he would suggest advertising in both the Press-Citizen and the Gazette, as well as email the announcement to the University of Dubuque aviation program, since they have worked with their intern program in the past. Clay will work with Sylvia in Personnel on these issues. Horan stated that he would work with Tharp on a list of projects that are on the table, and that they could then update this list on a regular basis. Hartwig noted that he had talked to Tharp about keeping a log, similar to this, so anyone cold check this log to see the status of a project. D. Airport Viewing Area— Clay noted that once the FAA personnel saw the proposed viewing area, their only concern was the fence. He noted that they stated at that time that they would expedite this project. He will contact them to see what the status is. Horan asked what the status was on the Hertz deal. He stated that he wondered if there were a known number of cars that Hertz expected to have parked at the Airport. Dulek noted that due to a self-insurance issue, the City had not yet received an agreement from Hertz with this additional language. Tharp noted that Qwest had been out doing some phone work, but that he had not seen a lot of activity yet. E. "South Airport Development": --Hartwig stated that as noted earlier in this evening's meeting, Karin Franklin had hoped to attend this evening to meet with the Commission to discuss the "south airport development" area. He noted that from the Airport's perspective, they want to insure that whatever future needs the Airport may have are identified in this regard. Hartwig noted that he has a copy of the plan that Des Moines used, and that they need to look at some of these issues. The members agreed that a comprehensive study would be beneficial, one that lays out things such as growth rates and traffic flow. Discussion then turned to the Mormon Trek project and the runway issue. The members discussed how the closed runway should be dealt with. Tharp stated that he feels they should close it at the appropriate time and not try to keep it so it can be re-opened, so there are no problems. Hartwig noted that there are also FAA regulations to deal with in terms of maintaining the runway, etc. F. Subcommittees' Reports—Farris discussed the list of projects that he is compiling. Some of the on-going projects include taxiways, ramp, and hangars. Possible future projects include wireless access, paint terminal, resurfacing work, gap-seal concrete areas, and preventative maintenance on the runways. 3 CHAIRPERSON'S REPORT: Hartwig stated that he, Tharp, and Farris attended the Aviation Conference recently. He and Farris attended for one day, and Tharp was able to stay for two. Hartwig noted that he felt the conference was very beneficial. Hartwig then noted the year-end report and the fact that they have not presented this yet to the Council. He noted that he could take this report, and also a detailed description of the runway project, and combine them. (TAPE ENDS) Hartwig stated that he will work on this with Tharp. COMMISSION MEMBERS' REPORTS: Staley noted that he recently saw Mark Anderson, a former member of the Airport Commission, who said that he was pleased to see the box culvert work being done and that the runway extension project is moving along so well. Clay gave an update on the Big Kids Toy Show and noted that Jay Honeck is on the Board of Directors for the newly incorporated entity that will be running the show. Clay noted that the local EAA chapter is building an aviation exhibit at the Children's Museum, with the help of the Toy Show proceeds. Horan asked how long the run 7/25 project has been on the table. It was noted that it was part of the 1996 Master Plan. Farris noted that he also enjoyed the Aviation Conference. Tharp echoed this sentiment, and stated that he met many people in the aviation field. Clay asked about the vacancy on the Commission, due to Carl Williams' resignation last month. It was noted that applications for this opening are due by 12/7/2005. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR: December 8, 2005 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:30 P.M. ( bk—ttif n 6 (-7 Chair Date 4 Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/1 2/10 2/16 3/10 4/1 5/12 6/9 7/14 8/11 9/8 10/13 1 NAME EXP. 3 4 Daniel Clay 3/1/08 0/ X X X X 0 --- --- --- E Randy 3/1/09 X X X X X X X x X X X Hartwig Greg Farris 3/1/07 --- --- --- --- --- --- --- X X X X John Staley 3/1/06 X X X X X X X X 0 X X Carl 3/1/10 X X X X X X X 0 0 X X Williams Howard 3/1/08 --- --- --- --- --- --- --- X X X X Horan KEY: X = Present 0 = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member 5