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Home My WebLink About12-08-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission December 8,2005 Iowa City Airport Terminal — 5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris, John Staley, Dan Clay, Howard Horan(arrived at 5:55 PM) Staff Present: Sue Dulek,Michael Tharp, Karin Franklin Others Present: Harry Wolf,Jeff Zogg, Ron Duffe DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:52 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM November 10,2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Staley noted that on page 4, under Commission Members' Reports, it states, "Staley noted that he recently saw Mark Anderson, a former member of the Airport Commission." He stated that while this was true,the point of his bringing this up was that Anderson was pleased to hear that the box culvert was under construction, which in essence means the Commission has the Runway Project going. Farris moved to accept the minutes of the November 10,2005 meeting as amended; seconded by Staley. Motion passed 3-0; Horan not present. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project—Earth Tech--Dave Hughes of Earth Tech was unable to attend this evening's meeting, according to Chairperson Hartwig. Hartwig stated that he did speak with Hughes, and one thing of note is that the CIP data has been updated. This data will be sent to the DOT and the FAA. Hartwig also noted that the project on the culvert work is going well, and even with the current weather, they are approximately half way through. B. South Airport Development—Hartwig noted that Karin Franklin from the City is present tonight to speak with the Commission regarding the development of the Airport land, and also the upcoming meeting between the Commission and the City Council. Franklin stated that the main question to address with the Council on Monday is what the Airport Commission sees as the future land use, whether it be commercial, industrial, airport usage, etc. The discussion continued with Franklin and the members talking about what specific areas need FAA approval, and how the upcoming road projects will impact this area. The Mormon Trek extension was also discussed in conjunction with this area. Horan raised the question of"ownership" of the Airport land, and asked questions of Franklin regarding sales of the Airport land. Franklin stated that the Commission needs to find out from Harry Wolf what the market demand is right now for commercial land, as this can help them in their decisions. After much discussion regarding the history of the Airport Commission and the City's relationship, Franklin asked the Commission what it is they would like to do—noting that there's a difference between selling to a private developer and staying within the Airport's ownership and adding hangar space, etc. Clay brought up his ideas on this, noting what he thought might work best, and bringing up the issue of selling versus leasing. Tharp noted what ideas he felt that the FAA would most likely be in agreement with. Horan gave various scenarios of leasing on a long-term basis, and the members gave their thoughts on this. Franklin stated that the members also need to think about what kind of uses they would want to allow on this land, and she offered several ideas. The discussion continued on current land uses in the surrounding area, as well as members' ideas on future development and land use for the Airport land. The discussion ended with the need to update the ALP and to get the FAA requirements met. Jeff Zogg from the National Weather Service spoke to the Commission about details connected with moving the ASOS. C. Aviation Commerce Park—Wolf discussed possible opportunities with the members in regards to the land use at the Airport. Dulek noted that the City Council will decide next week on the Wal-Mart extension and provided the upcoming court dates. The discussion continued with members talking about various uses, i.e., retail, restaurants, etc., in the Commerce Park area, and asking questions of Wolf regarding the best commercial uses. D. Airport "Operations": Strategic Plan—Implementation; Budget; and Airport Management—Horan gave members a handout explaining his ideas on what projects need to be implemented, and explained his time frame of projects. He stated that this should help them to prioritize projects and to track the progress, as well. Tharp noted that between Horan's spreadsheet and his project list,he would be able to meld them together for a good tracking system. Hartwig asked if members had questions or comments on the budget report handout. Tharp noted that his list shows whether funds are City or Airport, and together with the budget report, should clear up any potential questions the members may have. Hartwig next noted that the Commission needs to decide how they want to interview for the Airport Operations Specialist position. It was noted that to date, two applications have been received. Farris moved to authorize the 2 Chairperson to extend an offer for this position following the interviewing process; seconded by Staley. Motion passed 4-0. Hartwig noted that originally they had hoped to provide the City Council with a report at this Monday's meeting regarding where the Airport Commission is at in regards to the Strategic Plan. Hartwig noted that Clay and Tharp worked together to come up with a draft for the yearly report. He would like for the members to look this report over, and to have their comments back as soon as possible. E. T Hangars—Update on Repairs—Hartwig noted that this item was present on the agenda to allow any tenants who had questions about the future upgrades to come and discuss. Tharp noted that the original estimate on the floors was 45 to 60 days. A brief discussion ensued about how this project will unfold and what needs to be done prior to its start. F. Kim Brogan-Coleman Agreement—Hartwig distributed a letter from Ms. Brogan- Coleman requesting termination of her office lease in the Old United Hangar. The members discussed their feelings about this request, and also what the original lease stipulated. Tharp noted what the Commission's posted minimum standards are for commercial flight instruction, noting that just renting a hangar most likely will not meet this minimum standard. The members discussed the history of this lease, and Hartwig noted that they should give her the Commission's minimum requirements for running a flight school, which she will need to meet in order to continue doing business. The members agreed to send a letter to Ms. Brogan, reiterating the Commission's minimum standards for this type of business. Hartwig asked Tharp to draft this letter. G. Subcommittees' Reports—The discussion began regarding various projects needing to be done at the Airport; i.e.,janitorial services. The discussion then turned to using the City web site to get the Airport's name out to the public, and various types of information they could offer, such as a newsletter to the public. CHAIRPERSON'S REPORT: Hartwig mentioned the FAA's web site and stated that it provided much useful information. He stated that he thinks they need to put together an information packet of necessary items to give to new Commission members. COMMISSION MEMBERS' REPORTS: Dan Clay updated the Commission on the Spring fund raiser. STAFF REPORT: Tharp noted that over the past month he has been putting together a preliminary brochure—one designed for the economic groups and one designed for the general public. He discussed his brochure ideas with the members and showed them his prototypes. 3 SET NEXT REGULAR MEETING FOR: January 12, 2006, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:55 P.M. J f 1- l b( Randall D. Hartwig, Chair Date 4 Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/13 2/10 2/16 3/10 4/14 5/12 6/9 7/14 8/11 9/8 10/13 11/10 12 NAME EXP. Daniel Clay 3/1/08 O/E X X X X O --- --- --- --- Randy Hartwig 3/1/09 X , X X X X X X x X X X X Greg Farris 3/1/07 X X X X X John Staley 3/1/06 X X X X X X X X 0 X X X Carl Williams 3/1/10 X X X X X X X 0 0 X X --- • Howard Horan 3/1/08 --- --- --- X X X X X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting --- = Not a Member 5