HomeMy WebLinkAbout12-17-1991 Airport Commission Meeting Minutesr
IOWA CITY AIRPORT COMMISSI
TUESDAY, DECEMBER 17, 1991
MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY DECEMBER 17, 1991 - 7:00 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT: Richard Blum, John Ockenfels, Pat Foster, Robert
Hicks
MEMBERS ABSENT: William Tucker
STAFF PRESENT: Anne Burnside, Ronald O'Neil
GUESTS PRESENT: Gil Janes, Carl Byers - Howard R. Green Company
Paul Dykstra - Iowa City Landscaping
CALL TO ORDER:
Blum called the meeting to order at 7:06 p.m. A quorum of the
Commission was present.
APPROVAL OF MINUTES:
The minutes of the November 19, 1991, Commission meeting were
approved as circulated.
AUTHORIZATION OF EXPENDITURES:
The list of expenditures for the month of November was presented.
Comment was made concerning the amount of money spent on snow
removal. O'Neil stated that about one-third of the money budgeted
for snow removal has been spent. Foster moved to approve the
expenditures for the month of November. Ockenfels seconded the
motion and it was approved 4 - 0.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
No items were presented.
ITEMS FOR DISCUSSION/ACTION:
a. AIP Project 3-19-0047-02 - Byers presented final numbers for the
recently completed construction project. The project will be
approximately $4000.00 under budget. Byers explained that this is
due to the fact that less joint sealing needed to be done than was
anticipated. Some painting will be completed in the Spring. The
project can be closed now. The amount required for completing the
painting can be placed in an escrow account. This will allow the
FAA to complete the project. The final construction costs for the
project were $ 347,464.04.
IOWA CITY AIRPORT COMMISSION
TUESDAY, DECEMBER 17, 1991
Three items required Commission action. The first item was Change
Order # 3. This included the final yardage totals. Ockenfels
moved to approve Change order # 3. Hicks seconded the motion. It
was approved 4 - 0. Foster made the motion to establish an escrow
account in the amount of $ 9441.76 to complete .the remaining
painting. ockenfels seconded the motion and it was approved 4 - 0.
Ockenfels moved to approve Sammons Construction pay request # 4.
Hicks seconded the motion and it was approved 4 - 0.
One item remained to be discussed concerning the AIP project. The
funds for the land reimbursement section of the grant were
deposited in the Airport Operations budget. The Commission's
approval was required to transfer those funds to the Risk
Management Fund and the General Fund. O'Neil presented a memo
dated December 17, 1991, from Don Yucuis, Finance Director, stating
he had transferred the funds from the Airport account. O'Neil
stated he had previously explained to Yucuis that funds could not
be transferred from the Airport account without Commission
approval.
Discussion was held concerning the legality of transferring funds
without Commission approval. This was similar to the situation
when funds were transferred from the Airport Improvement Fund
without Commission authorization. In that situation, the City
Attorney issued an opinion that it was against State Code and City
Ordinance to transfer funds without Commission approval. Blum
requested Burnside discuss the situation with the Finance
Department to replace the funds until transfer was approved by the
Commission. This will be a discussion item at the January
Commission meeting.
b. Fencing : Iowa City Landscaping lease property - Because of the
increased traffic on Ruppert Road, Paul Dykstra stated concern
about safety and security factors for the property leased from the
Airport Commission. He discussed fencing the property to provide
screening and security. O'Neil contacted D & N Fencing for an
estimate. With one 20 foot gate, the 291 feet of fence would cost
approximately $ 2985.00. The fence would tie into the fencing
being installed by Walmart. The area leased by Iowa City
Landscaping is 100 feet by 200 feet. The area is also used by Tom
Williams to gain access to the Airport farm property.
In the discussion that followed, it was agreed to install another
gate to allow access for Williams. That would bring the total cost
to about $ 3500.00. After additional discussion, Hicks moved to
pay 30% of the project, up to a total project cost of $3500.00.
Ockenfels seconded the motion and it was approved 4 - 0. O'Neil
will discuss the details with Iowa City Landscaping.
c. Site Selection/Master Plan Study contract : Coffman Associates -
Blum, Ockenfels, and O'Neil discussed the details of the contract
l
IOWA CITY AIRPORT COMMISSION
TUESDAY, DECEMBER 171 1991
and Scope of Services for the study with Steve Benson. Several
minor changes were made. One of the main concerns was the overall
price of the study. Coffman's original proposal cost was
$ 77,900.00. O'Neil and Benson discussed the details and without
substantially changing the contract, the amount was reduced to
$ 68,200.00. Ockenf els introduced a resolution to accept the
contract with Coffman Associates, pending FAA approval, in the
amount of $ 68,200.00. Hicks seconded the motion. At roll call
vote, the resolution passed 4 - 0, with Tucker being absent.
d. Iowa City Flying Service: lease fees negotiation - O'Neil stated
he had invited Mr. Jones from Iowa City Flying Service to discuss
arbitration details. Mr. Jones indicated he would attempt to
attend the Commission meeting, but apparently had a conflict. The
lease states that if agreement of the lease fees is not obtained by
January 15th, the two parties must each choose an arbitrator by
January 20th, and those two arbitrators will choose a third person
by January 30th.
Hicks moved to appoint Mr. Fred Zehr as the Commission's choice for
arbitrator. Foster seconded the motion. The motion was approved
4 - 0. O'Neil will work with Burnside to draft a letter to Iowa
City Flying Service, to be delivered by January 20th, indicating
the Commission's arbitrator.
The Commission indicated a desire have a professional arbitrator as
the third arbitrator. The Commission discussed a willingness to
pay for half of the professional arbitrator's fees, with Iowa City
Flying Service paying the other half. A professional arbitrator
would assist in assuring a neutral arbitration panel.
e. Airport manager: job description - At the direction of the
Commission, O'Neil drafted a new job description for the Airport
Manager position, changing the title from Airport Operations
Manager and providing a more realistic description of the position.
Input was received the Commission members and the City Personnel
Department. There will be no change in the pay plan at this time
but the description will be included in the City's administrative
pay plan study. The Commission will discuss the recommendation
when the study is completed.
Foster moved to approve the job description as submitted. Hicks
seconded the motion and it was approved 4 - 0. O'Neil will provide
Personnel with a copy of the job description.
CHAIRPERSON'S REPORT:
Blum presented a slide show concerning the Site Selection/Master
Plan study to the morning Rotary Club. Many comments and questions
were received. He has another presentation scheduled.
IOWA CITY AIRPORT COMMISSION
TUESDAY, DECEMBER 17, 1991
Blum attended the State Aviation Conference planning meeting in
Ames. The conference will be conducted on April 30 and May 1,
1992. Blum asked Burnside if she would participate in a discussion
about preparation of DBE programs. The conference will be in Des
Moines, Iowa.
There was information in the packet concerning damage to Harry
Lewis's aircraft. Iowa City Flying Service claims their insurance
does not cover the damage. Blum suggested the claim be submitted
to the insurance companies for resolution.
COMMISSION MEMBERS' REPORT:
Ockenfels stated he was contacted by the FAA for a statement
concerning the accident with the ICFS aircraft. He was at the
Airport approximately 15 minutes before the accident happened. He
submitted a written statement, not as a representative of the
Commission, but as a private pilot and witness to weather
conditions at the time. The NTSB and FAA are investigating the
accident.
ADMINISTRATIVE REPORT:
The Aviation Promotion Committee met in Des Moines and selected
Esterville for Fly Iowa 1992 and Ottumwa for Fly Iowa 1993.
An item for future discussion will be to generate minimum standards
criteria for Chapter 4 of the Code of Ordinances as it pertains to
commercial operations at the Airport.
Some of the equipment has been received for the SAWRS at the
Airport. The wind speed and direction instrumentation has -not been
ordered but will be ordered in the next few weeks.
The City Council will conduct a goal setting session on January 14,
1992. If the Commission has any items of interest for the Council,
make those known before that time.
There is a letter in the packet from the Mercy Heart Center
soliciting support for a heliport. Blum will reply to the letter.
SET NEXT MEETING:'
The next regular meeting; is scheduled for January 21, 1992, at 7:00
P.M.
ADJOURNMENT:
Hicks move to adjourn the meeting at 9:59 p.m. Ockenfels seconded
the motion and the meeting was adjourned.
IOWA CITY AIRPORT COMMISSION
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