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HomeMy WebLinkAbout12-17-1991 Airport Commission Meeting Minutesr IOWA CITY AIRPORT COMMISSI TUESDAY, DECEMBER 17, 1991 MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY DECEMBER 17, 1991 - 7:00 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Richard Blum, John Ockenfels, Pat Foster, Robert Hicks MEMBERS ABSENT: William Tucker STAFF PRESENT: Anne Burnside, Ronald O'Neil GUESTS PRESENT: Gil Janes, Carl Byers - Howard R. Green Company Paul Dykstra - Iowa City Landscaping CALL TO ORDER: Blum called the meeting to order at 7:06 p.m. A quorum of the Commission was present. APPROVAL OF MINUTES: The minutes of the November 19, 1991, Commission meeting were approved as circulated. AUTHORIZATION OF EXPENDITURES: The list of expenditures for the month of November was presented. Comment was made concerning the amount of money spent on snow removal. O'Neil stated that about one-third of the money budgeted for snow removal has been spent. Foster moved to approve the expenditures for the month of November. Ockenfels seconded the motion and it was approved 4 - 0. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. AIP Project 3-19-0047-02 - Byers presented final numbers for the recently completed construction project. The project will be approximately $4000.00 under budget. Byers explained that this is due to the fact that less joint sealing needed to be done than was anticipated. Some painting will be completed in the Spring. The project can be closed now. The amount required for completing the painting can be placed in an escrow account. This will allow the FAA to complete the project. The final construction costs for the project were $ 347,464.04. IOWA CITY AIRPORT COMMISSION TUESDAY, DECEMBER 17, 1991 Three items required Commission action. The first item was Change Order # 3. This included the final yardage totals. Ockenfels moved to approve Change order # 3. Hicks seconded the motion. It was approved 4 - 0. Foster made the motion to establish an escrow account in the amount of $ 9441.76 to complete .the remaining painting. ockenfels seconded the motion and it was approved 4 - 0. Ockenfels moved to approve Sammons Construction pay request # 4. Hicks seconded the motion and it was approved 4 - 0. One item remained to be discussed concerning the AIP project. The funds for the land reimbursement section of the grant were deposited in the Airport Operations budget. The Commission's approval was required to transfer those funds to the Risk Management Fund and the General Fund. O'Neil presented a memo dated December 17, 1991, from Don Yucuis, Finance Director, stating he had transferred the funds from the Airport account. O'Neil stated he had previously explained to Yucuis that funds could not be transferred from the Airport account without Commission approval. Discussion was held concerning the legality of transferring funds without Commission approval. This was similar to the situation when funds were transferred from the Airport Improvement Fund without Commission authorization. In that situation, the City Attorney issued an opinion that it was against State Code and City Ordinance to transfer funds without Commission approval. Blum requested Burnside discuss the situation with the Finance Department to replace the funds until transfer was approved by the Commission. This will be a discussion item at the January Commission meeting. b. Fencing : Iowa City Landscaping lease property - Because of the increased traffic on Ruppert Road, Paul Dykstra stated concern about safety and security factors for the property leased from the Airport Commission. He discussed fencing the property to provide screening and security. O'Neil contacted D & N Fencing for an estimate. With one 20 foot gate, the 291 feet of fence would cost approximately $ 2985.00. The fence would tie into the fencing being installed by Walmart. The area leased by Iowa City Landscaping is 100 feet by 200 feet. The area is also used by Tom Williams to gain access to the Airport farm property. In the discussion that followed, it was agreed to install another gate to allow access for Williams. That would bring the total cost to about $ 3500.00. After additional discussion, Hicks moved to pay 30% of the project, up to a total project cost of $3500.00. Ockenfels seconded the motion and it was approved 4 - 0. O'Neil will discuss the details with Iowa City Landscaping. c. Site Selection/Master Plan Study contract : Coffman Associates - Blum, Ockenfels, and O'Neil discussed the details of the contract l IOWA CITY AIRPORT COMMISSION TUESDAY, DECEMBER 171 1991 and Scope of Services for the study with Steve Benson. Several minor changes were made. One of the main concerns was the overall price of the study. Coffman's original proposal cost was $ 77,900.00. O'Neil and Benson discussed the details and without substantially changing the contract, the amount was reduced to $ 68,200.00. Ockenf els introduced a resolution to accept the contract with Coffman Associates, pending FAA approval, in the amount of $ 68,200.00. Hicks seconded the motion. At roll call vote, the resolution passed 4 - 0, with Tucker being absent. d. Iowa City Flying Service: lease fees negotiation - O'Neil stated he had invited Mr. Jones from Iowa City Flying Service to discuss arbitration details. Mr. Jones indicated he would attempt to attend the Commission meeting, but apparently had a conflict. The lease states that if agreement of the lease fees is not obtained by January 15th, the two parties must each choose an arbitrator by January 20th, and those two arbitrators will choose a third person by January 30th. Hicks moved to appoint Mr. Fred Zehr as the Commission's choice for arbitrator. Foster seconded the motion. The motion was approved 4 - 0. O'Neil will work with Burnside to draft a letter to Iowa City Flying Service, to be delivered by January 20th, indicating the Commission's arbitrator. The Commission indicated a desire have a professional arbitrator as the third arbitrator. The Commission discussed a willingness to pay for half of the professional arbitrator's fees, with Iowa City Flying Service paying the other half. A professional arbitrator would assist in assuring a neutral arbitration panel. e. Airport manager: job description - At the direction of the Commission, O'Neil drafted a new job description for the Airport Manager position, changing the title from Airport Operations Manager and providing a more realistic description of the position. Input was received the Commission members and the City Personnel Department. There will be no change in the pay plan at this time but the description will be included in the City's administrative pay plan study. The Commission will discuss the recommendation when the study is completed. Foster moved to approve the job description as submitted. Hicks seconded the motion and it was approved 4 - 0. O'Neil will provide Personnel with a copy of the job description. CHAIRPERSON'S REPORT: Blum presented a slide show concerning the Site Selection/Master Plan study to the morning Rotary Club. Many comments and questions were received. He has another presentation scheduled. IOWA CITY AIRPORT COMMISSION TUESDAY, DECEMBER 17, 1991 Blum attended the State Aviation Conference planning meeting in Ames. The conference will be conducted on April 30 and May 1, 1992. Blum asked Burnside if she would participate in a discussion about preparation of DBE programs. The conference will be in Des Moines, Iowa. There was information in the packet concerning damage to Harry Lewis's aircraft. Iowa City Flying Service claims their insurance does not cover the damage. Blum suggested the claim be submitted to the insurance companies for resolution. COMMISSION MEMBERS' REPORT: Ockenfels stated he was contacted by the FAA for a statement concerning the accident with the ICFS aircraft. He was at the Airport approximately 15 minutes before the accident happened. He submitted a written statement, not as a representative of the Commission, but as a private pilot and witness to weather conditions at the time. The NTSB and FAA are investigating the accident. ADMINISTRATIVE REPORT: The Aviation Promotion Committee met in Des Moines and selected Esterville for Fly Iowa 1992 and Ottumwa for Fly Iowa 1993. An item for future discussion will be to generate minimum standards criteria for Chapter 4 of the Code of Ordinances as it pertains to commercial operations at the Airport. Some of the equipment has been received for the SAWRS at the Airport. The wind speed and direction instrumentation has -not been ordered but will be ordered in the next few weeks. The City Council will conduct a goal setting session on January 14, 1992. If the Commission has any items of interest for the Council, make those known before that time. There is a letter in the packet from the Mercy Heart Center soliciting support for a heliport. Blum will reply to the letter. SET NEXT MEETING:' The next regular meeting; is scheduled for January 21, 1992, at 7:00 P.M. ADJOURNMENT: Hicks move to adjourn the meeting at 9:59 p.m. Ockenfels seconded the motion and the meeting was adjourned. IOWA CITY AIRPORT COMMISSION MT7VQnAV nwormu F.V 17 1001