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HomeMy WebLinkAbout01-21-1992 Airport Commission Meeting Minutes r • IOWA CITY AIRPORT COMMISSION JANUARY 21, 1992 MINUTES IOWA CITY AIRPORT COMMISSION • TUESDAY, JANUARY 21, 1992 - 7:00 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Richard Blum, Pat Foster, John Ockenfels, William Tucker MEMBERS ABSENT: Robert Hicks STAFF PRESENT: Anne Burnside, Ronald O'Neil GUESTS PRESENT: Fred Zehr, E.K. Jones CALL TO ORDER: Chairperson Blum called the meeting to order at 7: 04 p.m. A quorum of the Commission was present. ITEMS FOR DISCUSSION/ACTION: Blum recommended revising the agenda to accommodate the guests present. There were no objections to discussing item 5 a. first. a. Iowa City Flying Service - lease fees arbitration. The • Commission's choice for arbitrator, Fred Zehr, and E.K. Jones, representing Iowa City Flying Service, were present. Blum indicated that discussion was held concerning the selection of the third arbitrator. The Commission recommended to Zehr that the third arbitrator selected be a professional arbitrator, with the Commission and Iowa City Flying Service each paying 50% of the fee. Tucker provided information he received from the Iowa State Bar Association concerning a professional arbitration and mediation service. A copy was provided to Jones' s attorney. Tucker made a motion to recommend to the arbitrators to select a professional arbitrator for the third arbitrator and for the Commission to pay 50% of the fee, up to $1000. 00. (Additional costs would require further authorization. ) Ockenfels seconded the motion and it was passed 4 - 0. Jones agreed that if a professional arbitrator is selected, ICFS would pay 50% of the fees. Arbitration procedure was discussed. Zehr suggested each side provide the arbitrators with information. The arbitrators would decide the procedure for each side to discuss their proposals to the arbitrators. The Commission agreed to suggest a date of February, 29, 1992, for completion of the arbitration. It was Zehr' s opinion that the arbitration could be completed by that time. IOWA CITY AIRPORT COMMISSION JANUARY 21, 1992 APPROVAL OF MINUTES: The minutes of the December 17, 1991, Commission meeting were approved as presented. AUTHORIZATION OF EXPENDITURES: Ockenfels moved the expenditures be approved as presented. Foster seconded the motion and it was passed 4 - 0. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: b. AIP Project 3-19-0047-02. 1) Escrow account. A separate CIP account will be initiated for funding to complete the painting on , Runway 06/24 . The painting will be completed as soon as the weather permits. 2) Land reimbursement fund transfer. O'Neil presented the Commission with an accounting of the amount in the grant provided for land reimbursement. The 90% funded by the FAA is $ 270, 565.48. A question was presented concerning whether the Finance Department understood that the funds required Commission approval before a transfer could occur. O'Neil stated that he thought that point was clarified. Tucker moved for a resolution to approve transfer of $ 270,565.48 received from AIP 3-19-0047-02 for land reimbursement to the City of Iowa City General Fund. Foster seconded the motion and at roll call vote, the motion passed 4 - 0, with Hicks being absent. c. Iowa City Landscaping lease. The property lease with Iowa City Landscaping has expired. ICL has indicated a desire to renew the lease. The lease is for a 100 X 200 foot storage area at the northwest corner of Airport property. It is a one year lease, from January 1992 to December 1992 . Ockenfels proposed a resolution to approve a lease with Iowa City Landscaping for one year. Foster seconded the motion. At roll call vote, the resolution passed 4 - 0, with Hicks being absent. d. Airport manager - reclassification. Discussion was conducted concerning whether this item should be incorporated with the executive session on personnel evaluation. Burnside suggested that the issues being discussed did not qualify for a closed session. The Commission agreed to discuss all items in the open meeting and not hold an executive session. Blum explained that when O'Neil was hired, he was hired as an Airport Operations Manager. This was not the same title as the previous manager. The reasoning behind the change was to have a manager that would need to focus more on maintenance and daily IOWA CITY AIRPORT COMMISSION JANUARY 21, 1992 issues, with less emphasis on administration. The Commission had concluded that because the Compliance Project was completed, there would be less administrative duties. This has not been the case. Because of the administrative duties, the Commission agreed to change the job description from Airport Operations Manager back to Airport Manager and revise the job description to reflect that change. This was discussed with the Council at an informal meeting and the Council indicated to the Commission that their approval was not needed to initiate the change. When Fred Zehr left as Manager, there was a question as to whether he was an employee of the City or a direct employee of the Commission. It was decided, with concurrence from the Personnel Department, that the Airport Manager was an employee of the Commission. The Commission would follow the City's benefits program. The City's administrative pay plan is followed as a general guideline, but when O'Neil was hired, a separate pay plan was negotiated. O'Neil has been paid on the agreed to pay plan, using the suggested step increments of the City's pay plan. All pay roll changes have been approved by the Commission. Blum stated that O'Neil is not a part of the administrative pay plan although the plan has been used as a guideline. Blum stated that there are two questions to be answered. The first is whether O'Neil should be given the increase on the pay roll change form submitted in December of 1991- The second is how to convey the Commission's intentions to whomever generates the paperwork to accomplish this. Burnside suggested either completing the change from Airport Operations Manager to Airport Manager and fitting that into the City's pay plan or creating an alternative way to approve the Manager's pay. Tucker made the motion to increase O'Neil' s salary from $32 ,468.80 to $33 , 612 .80, effective December 21, 1991. Foster seconded the motion and it was approved 4 - 0. This is in accordance with the 1989 Commission pay plan. Blum suggested requesting time at the next available Council work session to clarify the matter. One solution is to reinstate the Airport Manager job description on the same line in the administrative pay plan as it was before O'Neil was hired. This was on level 53 of the plan. O'Neil will request time at the next Council 'work session. Blum will work on a memo explaining the job history and outlining the Commission's thoughts on the position. IOWA CITY AIRPORT COMMISSION JANUARY 21, 1992 CHAIRPERSON'S REPORT: Blum made another presentation of the slide show he assembled outlining what issues may be addressed in a Relocation Feasibility Study. It was well received, with numerous questions being asked. COMMISSION MEMBERS' REPORTS: Tucker questioned a letter in the packet referring to an accident by ICFS. There was damage to an aircraft. The accident is under investigation by the FSDO and NTSB. Tucker also questioned the rates now being received on the Airport agricultural property. He would like to be on the subcommittee when next year ' s rates are negotiated. ADMINISTRATIVE REPORT: O'Neil has met with Iowa City Landscaping to discuss installation of the fence on the Airport property they lease. Paul Dykstra will provide a project cost to O 'Neil before the work is initiated. The wind speed and direction equipment O'Neil anticipated ordering is not certified by the NWS. Other vendors will be solicited. The NWS in Des Moines will provide a list of vendors. O'Neil has had an inquiry on whether the Commission would lease their street sweeper to a private contractor. Discussion was held concerning the Commission' s liability in renting any of their equipment. Any official request would have to appear as an agenda item. SET NEXT MEETING: The next regular Commission meeting is scheduled for February 18 , 1992 , at 7 : 00 p.m. ADJOURNMENT: Ockenfels moved to adjourn the meeting. Blum seconded the motion and the meeting adjourned at 9 : 15 p.m. ,y � r Richar Blum, Chairperson