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HomeMy WebLinkAbout07-19-1994 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, JULY 19, 1994 - 5:30 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Richard Blum, Howard Horan, Pat Foster, John Ockenfels, Robert Hicks STAFF PRESENT: Ron O'Neil, Anne Burnside, Rick Fosse CALL TO ORDER: Chairperson Ockenfels called the meeting to order at 5: 30 p.m. A quorum of the Commission was present. ITEMS FOR DISCUSSION/ACTION: a. Menard' s Storm Water Detention System - O'Neil explained that the system that Menard' s originally proposed was not the system that was submitted on the building plans. He is not convinced the system will work without occasionally flooding Airport property. Greg Fief, from Shive-Hattery, Inc. , presented information on the Menard's site. Shive-Hattery did the site design for Menard, Inc. The pump station system was used because the terrain is so flat. Since the system was built and tested, it was shown not to work as affectively as designed. O'Neil said that because of the ground being compacted by the construction and the runoff from the buildings, the crop adjacent to the Menard' s site has been reduced and a permanent ponding area created. Fief said he is looking at three options. One is to install an artificial channel or drainage swail across Airport property to Willow Creek. Fosse said you would need at least 2 % fall to avoid ponding. A second option is to pipe the water underground from the pump station in a direct line to Willow Creek. Ockenfels said this was what was originally proposed to the Commission. Fosse said that last year, Menard' s had requested the building approval be fast-tracked so that construction could begin. They made the commitment to discharge the water either directly to Willow Creek or across the Dane property. The final site plan did not include either of those options. Fosse recommended a pressure pipe system from the detention pond discharge pump to Willow Creek. The third option is to put the pipe on the Dane property along the property line and cross the Airport property when it gets closer to Willow Creek. O'Neil said he has discussed this issue with the Building Department and requested the occupancy permit not be issued until this be resolved. Ockenfels and Horan will be a subcommittee to work with all parties involved to resolve this issue so the Menard' s opening will not have to be delayed. Blum made a motion to set a public hearing on an easement for Menard' s to allow them to pipe their storm water directly to Willow Creek. Foster seconded the motion and it passed 5 - 0. Fief will provide Burnside with a legal description for the easement and she will draft the easement agreement. b. Airport Master Plan - O'Neil addressed the City Council on July 18 to discuss Master Plan Study funding. He presented the options involved with local funding and FAA funding. The Council indicated that for a variety of reasons, it would be beneficial to fund the Master Plan locally instead of waiting until after October 1 for FAA AIP funding. Blum made a motion for a resolution requesting funding from the City Council to fund the Airport Master Plan Study. Horan seconded the motion and at roll call vote, the motion passed 5 - 0. O 'Neil said there are two other issues involving the Master Plan Study. One is to develop a specific scope of services and the other is to determine the review process for selecting the three or four companies to interview. Fourteen companies submitted qualifications to conduct the Study. Blum suggested that the same process be followed that was used for the last AIP project. All of the Commissioners would review the qualifications and rank them. The top three or four ranked companies would be interviewed. c. South hangar building - O'Neil presented a draft print of the proposed building. Perka Building Systems has agreed to provide unstamped prints and building specifications for $ 500. 00. The prints will be complete enough to put a bid package together. This is considerably less expensive than an engineering firm would charge. Horan made a motion to set a public hearing for August 2 to review plans and specifications for the South Hangar Building. Foster seconded the motion and it passed 5 - 0. Blum said he had to leave the meeting at this point but he wanted to have something on the record concerning the Fourth of July fireworks. O'Neil had sent him a memo reminding him that the Jay Cees needed to have their insurance certificate filed with the City before the event. O'Neil also reminded him that the FAA grant assurances required permission to close the Airport for a non- aviation event. Blum contacted the FAA in April and they said they would get back to him with an answer. Blum contacted them again in June and was told this was a non-issue. That assurance is not being enforced at this time. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: Jones, from Iowa City Flying Service, presented information on a weather system he may subscribe to. He thought it would be useful for the Airport and asked if the Commission would be interested in paying part of the cost. It would cost the Commission $ 70. 00 per month. There is also a $ 250. 00 initiation fee. Ockenfels and O'Neil will review the literature. Jones also wanted to discuss the issue of painting in the Terminal Building. O'Neil said in February, the Commission had agreed to supply the paint and ICFS would supply the labor to paint. Jones said he thought he said he would have to ask E.K. if that agreement was all right. Ockenfels said normal leasehold improvements are made 100% by the tenants. He directed O'Neil to review the minutes and tape of the February meeting and report back to him. O'Neil said he is working on a contract to repair the Terminal Building roof. APPROVAL OF MINUTES: The minutes of the June 21, 1994, meeting were accepted as submitted. AUTHORIZATION OF EXPENDITURES: Foster moved to approve the expenditures as presented. Horan seconded the motion and the expenditures were approved 4 - 0. ITEMS FOR DISCUSSION/ACTION: d. Iowa City Community Schools - lease - O 'Neil explained that this is a lease that was set for twenty years but must be renewed on an annual basis. The income is $ 300. 00 per year, which is well below fair market value. The agreement includes an easement across school district property for access to Airport property. Fees will be renegotiated in 1996. Horan made a motion for a resolution for a lease agreement with the Iowa City School System. Foster seconded the motion and at roll call vote, the motion passed 4 - 0, with Blum being absent. e. Iowa Department of Transportation AIP Grant - O'Neil applied to the IDOT for a grant for Phase IV of the security fencing project at the Airport. Seventy per cent of the project is paid for by the IDOT. The State share is $ 14, 000. 00 . The project will consist of approximately 2400 feet of fence and two 24 foot gates. Horan moved for a resolution to accept a grant from the IDOT for Phase IV of the security fencing project. Hicks seconded the motion. The motion passed 4 - 0 at roll call vote, with Blum being absent. CHAIRPERSON'S REPORT: Ockenfels commented on the fireworks event. He thought the Jay Cees worked very hard to clean up after the event. The Sports Car Club is to hold an event at the Airport on July 31. Horan and Blum will be there to assure compliance with Airport rules. O'Neil said the Club' s insurance is paid and they paid their damage deposit. COMMISSION MEMBERS' REPORTS: Horan asked about the weeds and grass in the concrete cracks on the runways. O'Neil said the areas were sprayed two weeks ago. Normally the weeds are sprayed in May but O'Neil wanted to wait until the State grant crack sealing project was completed before spraying the areas of the runways. ADMINISTRATIVE REPORT: The Airport Zoning Commission met and is recommending to Council and the Board of Supervisors to change the approach slope on Runway 06 from 34 : 1 to 20 : 1. Tile repair is currently being done at the Airport. This is part of the flood damage from last year. SET NEXT MEETINGS: The next regular meeting was scheduled for August 16, 1994 , at 5: 30 p.m. A special meeting was scheduled for August 2 , 1994 , at 6: 30 p.m. Another special meeting was scheduled for August 11, 1994 , at 5: 30 p.m. ADJOURNMENT: Horan moved to adjourn the meeting at 7 :23 p.m. Foster seconded the motion and the meeting was adjourned. / 1 / ' If / i A, • John Ockenfel , Chairperson