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HomeMy WebLinkAbout03-08-2001 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY MARCH 8,2001—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari,Howard Horan, Mark Anderson, Alan Ellis STAFF PRESENT: Sue Dulek, Ron O'Neil, Andy Matthews,Erin Herting CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: O'Neil distributed a new front page for the minutes in the Commission packet. The minutes of the February 8,2001,Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Horan made a motion to approve the bills. Ellis seconded the motion and the bills were approved 4-0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Building E meeting room policy-Mascari said this item was on the agenda at the request of Steven Kanner. He invited Kanner to present information to the Commission. Kanner said he was at the meeting at the invitation of Mascari. Kanner said he was not representing the Council on this issue. He said he would like to see the meeting room open more to the public. He said that he would like to have the meeting room open to any not for profit group. He distributed the meeting room policies for the Library,the Rec Center and the Senior Center. Mascari asked if the rooms had City staff available at all times? Kanner said he thought the Senior Center room could be used at times when there was no City staff available. Mascari said because of limited airport staff,there would not be anyone to monitor the building and make certain the building was locked up after evening meetings. He said the Commission based their conference room rules on the rules from other departments. Mascari recommended Kanner give the Commission a written recommendation on what he would like to see as far as a policy for use of the conference room. Anderson suggested that until the FBO situation and use of the entire building is stabilized,the Commission should not change their policy. Andy Matthews, Assistant City Attorney, said the Terminal Building is unique from a liability standpoint because of its isolation and the safety concerns of unauthorized people accessing the airside of the Airport. He said this is not a candidate for unsupervised access. Kanner said he thought the liability is minimal. He said he thought the Senior Center rules would be a good pattern to follow. b. Airport Insurance-Assistant Finance Director Erin Hating and the City's insurance agent Carlton Johnson,presented information on the City's insurance requirements. It was explained what requirements would be required in all airport leases. There was a question of when the tenant was liable and when the City would be liable if there was an accident by an unauthorized person in someone's hangar. Anderson wanted to know if the City could just buy a blanket policy that would cover all the tenants and the premiums could be incorporated into the hangar rents. Johnson said he would see if that was possible and access whether the City would want to do that. c. North Commercial area 1. Marketing-Scott Byers,from Iowa Realty,was in attendance to answer questions.He said Iowa Realty has experience with airport development. Iowa Realty has worked with the Eastern Iowa Airport and the Waterloo Airport.He said there would be local, statewide and national audiences for the property. He said Iowa Realty has in-house personnel for most of the project needs. Mascari asked how long it would take to develop all the lots. Byers said it would be between 5 to 10 years,probably closer to 10 years. Byers said this would be a major project for them. He said leasing the property as opposed selling the property would make it more difficult to market. Mascari said attracting aviation businesses and businesses that use aviation in their business is a priority. Byers said it would take two to three weeks to get started. It would depend on how long it would take to develop the contract with the Commission and set out the parameters of the development. He said he would propose their fee to be$ .25 per square foot of space leased. The fee to market a one-acre lot would be about$ 10,500. Byers said he would propose the initial agreement as a two-year agreement. Executive Session-Imminent Litigation-Section 21.5©Iowa Open Meetings Law Anderson made a motion to go into executive session. Horan seconded the motion and at roll call vote,the motion passed 4-0,with Ruyle being absent. The Commission went into executive session at 7:10 p.m. Horan made a motion to close the executive session. Anderson seconded the motion and it passed 4-0. The Commission returned to the regular meeting at 7:45 p.m. d. IOW Aero Club-Jim McCrabb and Ron Duffy presented information on developing an aero club at the Airport. It would be patterned after the European aero clubs. It is a members only club. The members own a membership in the club. They do not own a partnership in the aircraft. McCrabb explained how membership in the club worked and the approximate cost of being in the club. Mascari asked what type of space the club would need. McCrabb said they currently have two aircraft and hope to steadily add aircraft for the next two years. He thought Building F would serve their needs best in the long run. He could use a smaller space to start with. C Horan made a motion for a resolution to negotiate an agreement with IOW Aero Club. Ellis seconded the motion and it passed 4 -0,with Ruyle being absent. Horan and Ellis will negotiate an agreement with IOW Aero and give their recommendations to the Commission at the next meeting. e. Gordon Aircraft proposal-Dennis Gordon requested permission to start an aircraft maintenance facility. He said there are no longer mechanic services on the field. Mascari and Anderson will be the subcommittee to negotiate an agreement with Gordon. Gordon said he would be interested in discussing a fueling arrangement the Commission. The subcommittee will discuss this issue with Gordon also. f. Fuel tank bids-Dick Blum,from H.R. Green,presented information on the fuel tank bids. He reminded the Commission this was for the tanks and related equipment. Blum said that the best bid is the one from Double Check Company. He said there were several options. The Commission would need to decide which, if any options,they wanted to select. The Commission discussed which options they wanted and which they could afford. Anderson made a motion for a resolution to accept the low bid from Double Check Company. The base bid was $ 88,600. The total bid,with options,was $ 131,850. Ellis seconded the motion and at roll call vote,the motion passed 4-0,with Ruyle being absent. The bid was within the amount budgeted by the City Council. g. State AIP funding FY 2002-The Commission discussed which projects they would like to apply for through the Iowa Department of Transportation. O'Neil said that the Commission must keep in mind that any project will require matching funds. He said that the Commission has indicated to the FAA that reimbursement for land acquisition is the top priority in the FAA AIP program. O'Neil suggested that if the Commission wanted to submit a grant for IDOT funding,the obstruction removal project listed in the Master Plan would be a good candidate. Anderson made a motion for a resolution to submit an application to the Iowa Department of Transportation for an obstruction removal project. Horan seconded the motion and at roll call vote,the motion passed 4 -0,with Ruyle being absent. h. Fly Iowa 2001 -Anderson said he met with a representative from Coke. They are interested in being a major sponsor. A grant has been sent to the Wolf Aviation Foundation. They give money to aviation promotion related projects. A poster has been designed and a band has been signed for the hangar dance. i. Airport park-Mascari said the Mayor would like to see some type of area with a few picnic tables where families could come down to the Airport and watch the airplanes. Horan said he would volunteer to work on the project. O'Neil said the Commission would need to develop a budget%r the project. j. Hangar leases-#31 &#33- O'Neil said these were two-year leases. They were deferred from last month due to a question about insurance. Anderson said that because the insurance question was not resolved,he would make a motion to defer these leases until next month. Horan seconded the motion and it passed 4-0. k. FBO lease- O'Neil said this issue would be on the agenda until a new FBO is contracted. The Commission discussed how they would provide fuel at the airport. O'Neil said he has been in contact with a company that could supply fuel trucks,but availability changed on a daily basis. McCrabb,from IOW Aero, said he could also look for trucks. Liability and training for fueling aircraft were also issues. Mascari and Ellis agreed that a truck would only be needed until an FBO is contracted with. O'Neil said he contacted Kirkwood as far as training. He said they only have classes once a year, in June. Horan said the Commission should be cautious about jumping into an agreement too fast just to insure that there is fuel. The overall health of the Airport needed to be considered. Ellis said the Airport could go without fuel for a while but every effort should be made so the Airport doesn't have to go without gas. He suggested contracting out the fueling because it could be done sooner than buying our own equipment and training personnel. Dennis Gordon said he would contract on a short-term basis to supply fueling. The Commission directed O'Neil to schedule a meeting for March 10 at 12:00 p.m.to act on a contract with Gordon Aircraft to supply fuel. Dulek will have a contract ready for the Commission to act on. CHAIRPERSON'S REPORT: Mascari said the Commission would have a new FBO at some time and he wanted to make sure the Commission got the best one. He wanted to thank the Commission for letting him be the chairman the last two years. Mascari said he thought the Commission members had signed a form from the City Council saying that if any Commission member missed more than two or three meetings in a row,they would be off the Commission. He said he would contact the Mayor and ask that Ruyle be removed from the Commission. Anderson said he thought Mascari should contact Ruyle first. Mascari said he had tried to contact Ruyle several times and could not get a response. Mascari said he thought this was the way to go. O'Neil said it is the Mayor's decision because it was his appointment. I. North commercial area-Ellis asked if the Commission was going to vote on who was going to market the North Commercial area? Anderson and Mascari both agreed that the Commission should select a company immediately. Horan made a motion to select Coldwell Banker. There was no second to the motion. Ellis made a motion to select Iowa Realty to market the NCA. Anderson seconded the motion. After discussion,the Commission voted 4-0 to select Iowa Realty. Mascari said he would contact the other companies. COMMISSION MEMBERS'REPORTS: Ellis said he is working on some things for Fly Iowa 2001. He said the captain of the current space shuttle is from Iowa and he would like to see if the Commission could get him to come to Fly Iowa. Howard said he has been continuing to monitor the Airport on Sundays. ADMINISTRATIVE REPORT: Constructed has started on the rehabilitation of Building D. O'Neil said he is negotiating with Van Winkle Jacob on additional design and construction management fees because they are doing more than was in their original scope of services. There may a change order with the contractor, changing the type of roof to be installed. There was a letter in the packet from the FAA concerning the North Commercial area. O'Neil said he had a copy of the USAR remodeling plans if any of the Commission wanted to see them. The Commission looked at the plans. Mascari asked if the USAR rent was still$ 1.00 per year? O'Neil said it is a 99-year contract,with the total rent being$ 1.00. It goes until about the year 2053. O'Neil asked anyone had contacted the Science Center concerning the NCA. Mascari said he had not contacted the Science Center since his last letter but he would contact them. Because he has had water in his hangar in the new building,Justin Fishbaugh requested not having to pay rent until the water problem solved. The Commission indicated they would let him out of his contract if he didn't want the hangar. O'Neil said he received a letter from SWA, indicating they thought the door company was to blame. Dulek suggested contacting Assistant Attorney Matthews to see if the Airport has any remedy to the situation. ELECTION OF OFFICERS Ellis made a motion to elect Mascari as chairperson. Anderson seconded the motion. There were no other nominations and Mascari was elected 3 -0,with Mascari abstaining. Mascari made a motion to elect Ellis as vice chair/secretary. Anderson seconded the motion. There were no other nominations and Ellis was elected 3 -0,with Ellis abstaining. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for April 5, 2001,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 10.02 p.m. Rick Mascari, Chairperson r. IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 a ' Office Phone (319) 356-5045 r , ',J{5 IOWA CITY AIRPORT COMMISSION 35 AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE TUESDAY, MARCH 13, 2001 — 5:45 P.M. Determine Quorum II. Public Discussion - Items Not on Agenda III. Items for Discussion/Action a. Hiring Additional Personnel rtes . - S a b. Iowa Aero Club, Inc. Agreement c. Temporary Fuel Services >b �aoo ] �^o 'T ' (`/.R St-I r.-�fl'ria rV - 3 o-T3r\ 'S t4L0 - d. Airport Services 1t -0 �-eL4'ci Se - A - C-^PC-K ,oHt-1 1 -4 e. Executive Session - Imminent Litigation- Iowa Code § 21,5 (c) re Open Meetings IV. Adjournment •a1 55 1%61 ti- tM2fl airpornicac-agddcc 0-6U- fl Z.1 B-t—R M T k vv‘t.'. -1 `, 51 7°` q al 3, /0% IOWA CITY AIRPORT COMMISSION AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE WEDNESDAY, MARCH 28, 2001 -5:00 P.M. M 'HU) co co kor1 - ,r\r-svg Determine Quorum fm-n 5'.a 6 rv-c.)T co A tlo 1/4>311-vq> II. Items for Discussion/Action: a. Executive Session — Imminent Litigation— Section 21.5 (c) Iowa Open Meetings Law b. Approval of settlement agreement(pending results of executive session) c. Adjournment �5c er,.,3 - ,Mo v co ri ,MASK leo�J �.- alrpoMcaoagtdoc — 'U eSC Y_o3 S oS�tP al S\"�ryc o