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HomeMy WebLinkAbout06-14-2001 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY JUNE 14,2001—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari,Howard Horan,Mark Anderson, Alan Ellis,John Ruyle STAFF PRESENT: Sue Dulek, Erin Harting,Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the May 10,2001, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Horan made a motion to approve the bills. Ellis seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Fuel site- Blum said he has sited the area for the remote fuel station. The Fire Marshall had requested the site have it's own lighting. Blum is getting prices for the lighting. He said this would require a change order. Blum said he also priced a remote fueling station for Jet A fuel. He said it would be an additional$20,000 or more for an additional pump. The Commission said they were not interested in the additional pump. b. Buildings A,B,& C-leases and rent-Mascari said he had asked Erin Herting,the City's Risk Manager,to explain the City's requirements for liability on hangar leases. He said he received several inquiries from tenants that were confused about the$2,000,000 aggregate requirement. Herting said the aggregate language could be dropped as long as there was $ 1,000,000 per incident. Mascari said there was also concern about the City being named as an additional insured. Herting said the tenant's insurance would be first in line for a claim and the City's insurance would be secondary. Mascari said he would like the language to state the order of pay out,with the tenant first and the City second. This would eliminate the need to name the City as additional insured. One of the t-hangar tenants said he thought the lease should more specifically address the responsibilities of the Commission for maintaining the facilities. Mascari said he thought that issue could be negotiated with the Commission and that the Commission should concentrate on the insurance issue at this meeting. Ellis suggested the issue be delayed until there is information on what insurance companies will write general liability coverage. Sara Barber,one of the tenants, said her airplane insurance includes hangar liability at no extra cost. She wanted to know how much liability she has if someone injures himself or herself in her hangar if she did not let them in? She used the example of the FBO or airport maintenance personnel that have access to her hangar. Herting said nothing will prevent someone from suing a property owner but they would have to prove liability. Anderson said he thought there were a number of language things in the lease. He thought the subcommittee should work on those and report back to the Commission. Mascari said there was no room for chance on the insurance except to eliminate the$2,000,000 aggregate language. Horan and Ellis will work on the lease and insurance language. Anderson said the new language will need to be sent to the leaseholders.Herting said she would get the changed language and send it to O'Neil to send to the tenants. O'Neil will forward the information to the tenants when he gets it from Herting and Dulek. c. Aviation Commerce Park 1. Riverside Drive entrance-Tracy Overton provided the Commission with a report for the month of June. He said it has been a tough summer so far as the paving project is concerned. Overton said the entry way to the ACP from Riverside Drive is critical. He discussed two areas for a permanent monument sign and areas he thought should be addressed as far as landscaping is concerned. Overton asked if the Commission would be interested in granting access to Ruppert Road to the Alexis Inn property. The Commission said they were not interested. They said the frontage road was originally designed to be terminated just south of the Alexis Park access. The plans were redesigned and the road rerouted in order to accommodate the hotel. Overton said he would like to put a monument sign on the west entrance if there was a good place for it. O'Neil said the Commission would need to discuss a budget with Council for landscaping the entrance. He said he did not know if there was any money in the original budget for landscaping. 2. Marketing- Overton said there are a couple of areas in the City that have been designated as Tax Increment Financing(TIF)areas. He said this would probably be beneficial in marketing the property. Dulek said it would be a Council decision. It would impact all the taxing jurisdictions. The City Manager is looking into the details. Mascari said a meeting has been set to discuss issues concerning the Aviation Commerce Park. Overton said there are a couple of prospects. It is important that the road is completed. Dulek said she discussed the construction schedule with Ross Spitz,from the PW Department. He said the project was still on schedule. 3. Other issues-O'Neil said the conceptual drawing would be completed in the next couple of weeks. d. Master Plan update-final acceptance-O'Neil said that Snyder&Associates had completed the original scope of services. He said the FAA review comments have been addressed. Horan made a motion for a resolution to accept the Master Plan update. Ruyle seconded the motion and at roll call vote, it was approved 5 -0. e. Iowa National Guard lease- O'Neil said the Iowa National Guard lease expire in September. A public hearing will be set to allow the public to comment on the lease. O'Neil will send a copy of the lease to Guard headquarters in Des Moines. f. Hangar building K-ONeil said Andy Matthews has contacted SWA and told them there were two options available. One is to remove all the concrete on the east side of the building and replace it as shown in the site plan. The other option is to remove some of the concrete and install additional drainage. If the additional drainage option does not work,the contractor will still be required to solve the problem. g. Building D rehab project-final acceptance-ONeil said there are a few minor items left on the punch list that need to be completed. The contractor will correct these soon. The building has been inspected by the O'Neil,the City Building Department and by Van Winkle Jacob Engineering. Horan made a motion for a resolution to accept the renovation project for Building D. Ellis seconded the motion and at roll call vote,the motion passed 5 -0. Ellis wanted to know if there was funding to rehab the interior of the building? O'Neil said this could be applied for through the IDOT's Vertical Infrastructure Grant program. h. 2002 Vertical Infrastructure Grant- O'Neil said there were several projects the Commission could apply for. One project would be to tuck point the exterior of the Airport Terminal. O'Neil said the roof needs to be replaced on buildings B and C.The roofs need additional ventilation. Hard surfaced floors could be installed in buildings A, B, and C. Ellis made a motion for a resolution to apply for a grant to replace the roofs on buildings B &C. At roll call vote,the motion passed 5 -0. i. Building H-Horan said he and Anderson met with Dennis Gordon to negotiate his lease. Gordon's lease would still be on a month to month basis,with the rent being$ 1250 per month. No other aviation business will be allowed without specific permission from the Commission and there would be non-exclusive use of the 10,000 gallon Jet A tank. Horan said the dollar amount per month was based on other heated hangar space, specifically the space in building G. Ruyle made a motion for a resolution to revise the lease for Building H. Horan seconded the motion and it passed 5 -0 at roll call vote. j. Fly Iowa 2001-Anderson summarized the planning for the event. He said at this time, it looks like the budget will be about$28,000. This will be paid for by donations and sponsorships. Anderson provided a lay out map and explained where everything would be placed. Anderson said volunteers were needed for the paper airplane contest. Ellis said he thought the local EAA chapter was going to organize and conduct the contest. Ruyle said a certified government feeler would be needed to fuel the Al Os. He said they would need 3000 gallons of fuel. Ruyle said he will find out who the Air Force expects to pay for the fuel. k. FBO services-Mascari said there were two proposals. He suggested the Commission have a special meeting next week to interview the companies. He suggested a 45-minute interview, with a 15 to 20 minute presentation and the rest of the time devoted to questions from the Commission. Ellis questioned whether there should be a time limit? Mascari said he would like to schedule the interviews at 5:45 p.m. on June 26, 2001. ONeil asked the Commission to submit questions to him and he would distribute a list of questions to the Commission before the interview. The Commission discussed some general issues of what they would like to discuss with the candidates. I. Business plan-The Commission had a discussion on how they would like to change the agenda. Ellis suggested O'Neil provide a summary of each agenda item to reduce the amount of time spent on each item at the Commission meetings. Ellis and Anderson will be a subcommittee to develop a draft outline of a business plan. Anderson said he thought this issue should be discussed in a separate Commission meeting. Ellis also thought the Commission should prepare a monthly newsletter and a Commission member should make a monthly visit to the City Council meetings. CHAIRPERSON'S REPORT: Mascari asked about the hangar tenant that has an airplane on order? O'Neil said he had received a copy of the order and it was included in the last Commission packet. O'Neil asked the Commission what they wanted to do about the tenant? Mascari said he would like to see a progress report from the tenant. Dulek said she would write a letter to the tenant, requesting he state his intentions. Mascari said he has had trouble with the north access code gate. O'Neil said he would see if the touch pad needs to be cleaned. Mascari said he helped with the presentation to the retirees association. He said he thought it went well and the group enjoyed the program. COMMISSION MEMBERS' REPORTS: Anderson said he would like to have the codes for the access gates changed. Ruyle suggested installing signs on all walk-through gates to warn people of restricted areas. Anderson said he would still like to see a keypad access on the office from#32. O'Neil said there were unresolved issues. One issue was who would pay for the installation, extra cleaning costs and what would happen if someone wanted to rent the office with the hangar. He said that was the last discussion the Commission had on the issue. Horan said he had another person request a grass landing runway. O'Neil said there would be some cost involved in developing and maintaining the runway. There would be some liability issues. Ruyle agreed the Commission should look into installing a grass strip. Ruyle asked about inspection of fire extinguishers. O'Neil said they are inspected by airport personnel on an annual basis. They are checked and the tags updated. ADMINISTRATIVE REPORT: O'Neil said there was a letter in the packet complimenting the service of IOW Aero. There was a thank you note from the University of Iowa Retirees Association for the program at the Airport. Dick Blum,from H.R. Green,volunteered time to design and present a power point presentation. Mascari presented information and O'Neil gave a bus tour of the buildings and runways. IDOT has preliminarily approved the Commission's application for a grant for obstruction removal. This will be an agenda item at the next meeting. ONeil sent a letter to Iowa City Flying Service, requesting the hangar rent that was sent to them by mistake. It was agreed upon between the Commission and ICFS that all March t-hangar rent was to be paid to the Airport. The WAAS is now scheduled to be operational by the end 2003. O'Neil reminded the Commission that he would be on vacation from June 27 through July 9. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for July19, 2001, at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 9:23 p.m. Rick Mascari, Chairperson