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HomeMy WebLinkAbout07-19-2001 Airport Commission Meeting Minutes J MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY JULY 19,2001—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari,Howard Horan,Mark Anderson,Alan Ellis STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:48 p.m. APPROVAL OF MINUTES: The minutes of the July 19,2001,Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Anderson made a.motion to approve the bills. Horan seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Information was presented by the University of Iowa Department of Industrial Engineering. They are working on a synthetic vision project. It is a project that simulates terrain outside of an aircraft,enabling a pilot to "see"outside, even at night or in adverse weather conditions. A portion of Building H would be subleased for the project's simulator. The initial sublease would be five years. Access to the airside of the airport would be limited. Anyone participating in the experiment would be accompanied by U of I staff. There would be a little modification to the building, such as running an additional air conditioning and heating duct. This would be done at the University's expense. The simulator would occupy about 225 square feet of the 4800 sq ft hangar. The Commission said Dennis Gordon's lease would need to be revised. This will be on the agenda for the August meeting. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park 1. Tracy Overton,from Iowa Realty, said the Commission needed to address some of the easements on the lots. He said Lot 11,as an example, is about 63,000 square feet,with drainage and access easements on 17,000 square feet. Depending on what zoning will allow as far as parking or driveways are concerned,the Commission is not likely to get full market value for the property with easements on it. This will have the overall affect of lowering the appraised value of the property. Dulek said it would depend on the type of easement it was on what the restrictions there would be. She said that if the Commission wanted to change the plat at this time and remove the easements,the plat would have to be pulled from the Council agenda on July 31 and it would go through the Planning and Zoning Commission again. The consensus of the Commission was to address each parcel as it is leased,to see what effect the easements have. Dulek recommended the Commission go to the Council meeting when the plat is to be finalized, and express the concern to the Council about the easements. Dick Blum,from H.R. Green, suggested the land be designated as reserved and not designated as an easement. He said it might be easier to change if it was not needed as a road in the future. Mascari said when he flew over the ACP,he noticed there was standing water in the drainage ditch. He said it was his understanding that this was suppose to only have water in the ditch right after it rained. ONeil will contact the Assistant City Engineer and have him look at the potential problem. Overton said the Commission needs to decide on their covenants, codes and restrictions. He said that is what tenants are asking about. Overton said he has a set of examples that can be used as a basis to develop a list. Ellis said the subcommittee should develop a list for the Commission. Overton said the basis fin the list will be the CI-I zoning. Ellis and Mascari are the subcommittee. O'Neil said a lot of those restrictions were built in during the initial development of the plat. Overton discussed the conceptual drawing the Commission had drawn and how it could be used in the marketing program. Overton said there needs to be some procedures for negotiating leases. He said he would recommend the Commission assign the Airport Manager to work with him to negotiate a contract before it gets to the Commission. Overton is obligated to present all viable offers to the Commission. He said it would be more efficient to meet with ONeil and put an offer in a final form before the Commission discusses it. This would save his time and the Commission's time. The Commission agreed to have ONeil and Overton do the initial negotiation. They will concentrate on the business terms. After the Commission approves those terms,the rest of the lease will be reviewed for legal content. Overton said the FAA review and Council involvement needs to be clarified. ONeil discussed the finance agreement for the infrastructure repayment. He discussed several points that he thought should be discussed. The Council would like the finance agreement completed before the final plat is approved. Mascari will contact the Mayor and see what needs to be done before the next Council meeting to finish the agreement and have the final plat approved. On the advice of the City Attorney's office,the Commission will hire David Brown to review the agreement before final approval. 2. Consensual Duel Agency Addendum-Because Tracy Overton sometimes represents the Commission and the tenant in leasing a lot,a duel agency disclaimer must be signed for each parcel that this occurs. Horan made a motion for a resolution for the chairperson be able to sign these agreements. This would eliminate having to wait for a Commission meeting or having a special Commission meeting each time a dual agency addendum needs to be signed. Ellis seconded the motion and at roll call vote,the motion passed 4 - 0,with Ruyle being absent. 3. The Commission has received an offer from Rob Nichols to lease lot#11. He would like to build a 20,000 square foot building for an indoor soccer arena. He would like an initial lease of 15 years,with 5 10-year options. The first fifteen years would be broken down into three five-year rent periods,with the rent increasing at each five-year period. Nichols presented information to the Commission. He would like to build this fall and have his building completed by November. O'Neil and Overton will negotiate with Nichols and have an offer ready for the August Commission meeting. b. Fuel site- Blum said the project was not ready for a request for final acceptance,but he did want to give a status report. The tanks were commissioned on July 16th. Everything was operational. The equipment cabinets will be delivered and installed next week. Blum is compiling a punch list. Blum.said the fuel would need to be transferred from the old tanks to the new tanks. Jim McCrabb,from IOW Aero, said the 100LL tank is practically empty. Because of the design of the Jet A tank,there are about 1000 gallon of fuel left. A special pump will have to be brought in to transfer the fuel. O'Neil said there are companies out there that will do the job, but this was not budgeted for in the bid from P.E.S. The Commission directed O'Neil to find a company to transfer the fuel. Blum said the emergency telephone delivered for the fuel farm was not acceptable and a new phone has been ordered. It has to be programmable so that it will only call 911. A decision has to be made on which phone line to connect the emergency phone. Blum said the phone line for the remote station needs to be a dedicated line. He said Applied Technology would be at the Airport on July 30 to install the card reader. The Commission must decide who will be responsible for the remote station and who will pay for the line. Ellis said he thought the FBO should be in charge of the fuel and it should be spelled out in the lease with the FBO on what the rules are for the remote fueling station. ONeil, Blum and the FBO,and the distributor will decide what credit cards to have on the card reader. Blum said the last issue he had was whether the reel on the remote fueler should have a cover. He said this was an option on the original bid and was rejected by the Commission. The Commission directed Blum to order the cover and have it delivered as soon as possible. c. Fly Iowa 2001-Anderson said the updated budget totals about$25,000. Just a little over $ 19,000 has been collected. The variable will be the sales of Coke products. Ellis said he received a letter from the Governor's office. He will not be attending. Blum will call the Office of Aviation and see if the director of the IDOT would be interested in attending. d. FBO lease-Mascari said he had a conference call with Jet Air and IOW Aero. They are both willing to provide services for the Airport. Jet Air would like to provide charter service and aircraft sales. IOW Aero would provide fueling, instruction, rental,mechanic services and charter. Mascari said he would recommend this arrangement to the Commission. ONeil said he thought there would be one contract with IOW and Jet Services would sublet from them. Mascari said he thought there should be two separate contracts. If one of the companies would have problems,the other one could pick up the additional services. O'Neil will generate two leases for the subcommittee and the subcommittee will contact the two companies and negotiate the contracts. Horan made a motion for a resolution to select IOW Aero and Jet Air to provide FB0 services for the Iowa City Airport. Anderson seconded the motion and at roll call vote,the motion passed 4-0,with Ruyle being absent. This is subject to negotiation of a contract. e. Obstruction removal project- O'Neil said the grant application to the Iowa Department of Transportation was successful and the IDOT has offered a grant of$241,560 for obstruction removal. Ellis made a motion for a resolution to accept the grant offer from the IDOT kr obstruction removal. Anderson seconded the motion. At roll call vote,the motion passed 4- 0,with Ruyle being absent. O'Neil suggested the Commission work toward selecting a consultant to administer the project. O'Neil will discuss the project with Gary Harris from the Iowa Department of Transportation. f. T-hangar leases-insurance and assurances-Horan said this shouldn't be that big of a deal. Although it raises the cost of owning an airplane,he thought the insurance was attainable and the terms explained by the Risk Manager were reasonable. Ellis said this would apply to those who do not have a lease or to new leases. Mascari said he recently purchased a policy that meets the City's requirements. Ellis suggested sending a letter at some time,to all the tenants, explaining the insurance requirements. Horan and Ellis will continue to work on this project. g Strategic planning- Ellis recommended deferring this to sometime in the future. He said he thought it was important and something the Commission should do. O'Neil said the Commission wanted a summary of each agenda item. O'Neil had included a summary in the July packet. Horan suggested the Commission finish the FBO selection process and then have a special meeting, concentrating only on a business plan/long term planning. O'Neil suggested the Commission have a facilitator for their special meeting that would keep the Commission on task and present issues in a neutral setting. CHAIRPERSON'S REPORT: Mascari said he discussed his report items during the meeting. He discussed a meeting he had with the pilot that was practicing maneuvers on the runway without a radio. Mascari said the pilot apologized and said he will always use a radio from now on. COMMISSION MEMBERS'REPORTS: Anderson asked about the dirt pile at the end of the south T-hangars. O'Neil said some of the dirt would be used to fill in the hole when the fuel tanks are removed. Ellis said there are several airports advertising in the local paper,trying to solicit business. Ellis said he talked to a consultant that suggested the Commission try to get a localizer if they could not get a full ILS. O'Neil said a localizer is on the ALP. Ellis asked who was meeting with the Council about the ACP finance agreement? Mascari said he and Ellis are the subcommittee. Ellis wanted to know when the Commission could meet with Overton to work on covenants? Ellis will contact Horan and schedule a meeting with Overton. Horan said he was still interested in seeing a grass strip installed. Horan said he wanted some type of identification for Commission members for Fly Iowa 2001. ADMINISTRATIVE REPORT: The drainage system has been installed for Building K. There are still some items to correct before the project is complete. O'Neil included a copy of the South Central District report in the packet. This report addresses what impact Mormon Trek extended would have on the Airport. The report concluded there would be no adverse affects. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for August 9, 2001,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned d at8:48 p.m. � `V A'" f Rick Mascari,Chairperson